IFB 2026-B09 Shadow Creek, Brandons Way - Remove and Replace Hot Mix

The Hays County Purchasing Office is issuing an Invitation for Bid (IFB) for the removal and replacement of hot mix asphalt on Brandons Way in the Shadow Creek Subdivision. The project involves milling 6 inches of existing pavement and replacing it with 4 inches of Type B hot mix and 2 inches of Type D hot mix overlay, totaling an estimated 3,341 square yards. All materials must comply with TxDOT Special Specifications 3076 Type B and 3077 Type D, which establish comprehensive technical requirements for asphalt pavement work including material specifications, equipment requirements, construction methods, quality control and assurance testing protocols, and acceptance criteria. Bidders must submit sealed proposals on a per-square-yard basis for the complete, turn-key installation by June 8, 2026, at 11:00 AM, either through BidNet Direct or physically to the Hays County Purchasing Office at 1901 Dutton Drive, Suite E, San Marcos, Texas. A pre-bid meeting is scheduled for Wednesday, May 27, 2026, at 9:00 AM at the Hays County Transportation Department in Kyle, Texas. The anticipated contract award date is July 2026, with all paving operations required to be completed by September 25, 2026. Contractors must demonstrate responsibility through adequate financial resources, satisfactory performance records, proper equipment, and compliance with all applicable state and local laws, and must maintain comprehensive insurance coverage including workers' compensation, auto liability, and general liability with specified limits.

The solicitation does not identify specific set-aside designations or restrictions limiting responses to particular types of organizations, indicating that all qualified contractors are eligible to bid. No incumbent vendors or current contractors are referenced in the procurement documents. Bidders must submit a bid bond equal to 5 percent of the total bid amount at submission, with performance and payment bonds of 100 percent of the contract price due within ten days of award. Hays County is exempt from federal excise and state sales taxes, and tax must not be included in the bid. Liquidated damages of $500 per calendar day apply for delays beyond the September 25, 2026 completion deadline. The contractor is responsible for all project costs including utility locates, milling operations, base preparation, trucking, and disposal of removed materials, as well as quality assurance and quality control with bulk samples and cores for conformance verification. While a specific total contract value is not provided, the estimated scope of 3,341 square yards of hot mix asphalt work, combined with per-square-yard pricing submission requirements, will determine the final award value based on competitive bidding.