Multi-Function Devices and Related Products and Services

The Clark County School District (CCSD) in Nevada is seeking proposals for a comprehensive multi-function devices and related products and services contract through the Axia Cooperative Purchasing Program. The solicitation (RFP26019KLP) covers a wide range of imaging and printing equipment, including color copiers, black and white copiers, desktop printers, laser printers, wide format printers, production printers, and scanners, along with associated services and solutions. CCSD currently manages 4,858 installed copiers across 374 school programs in 346 facilities, serving approximately 190 departments. The initial contract term is one year, with potential extensions of up to six additional one-year periods, contingent on satisfactory performance. Key procurement dates include question submissions due by October 9, 2025, and final proposals due on November 6, 2025, at 1:00 p.m. PST. Vendors must provide comprehensive pricing details, including base unit pricing, list prices, category discounts, cost-per-copy rates, and optional leasing terms for 36, 48, and 60-month periods.

The procurement opportunity is designed to be inclusive, with provisions for minority-owned, women-owned, veteran-owned, and physically challenged-owned businesses. Suppliers are required to complete multiple compliance forms, including a Federal 2CFR200 Certification, a Supplier Contact List Designation Form, and a Public Disclosure Form to ensure transparency and prevent conflicts of interest. The Axia Cooperative will charge a 2% administrative fee on total net sales, with an estimated annual purchase volume between $30,000,000 and $50,000,000. Participating agencies nationwide, including states, counties, cities, school districts, colleges, universities, and non-profit organizations, can access this cooperative contract. Pricing will be fixed for the first two contract years, with potential Consumer Price Index adjustments in subsequent years. The solicitation emphasizes additional value-added services such as print management software, equipment installation, training, leasing options, equipment relocation, and sustainable recycling programs. Vendors must also comply with specific requirements, including a unique Nevada state certification of non-participation in boycotts of Israel.