UNSPSC 81112306: Printer, scanner and multifunctional equipment maintenance

Support service, installation and maintenance. Includes call centers, technical, repair, spare parts and support services for the maintenance and installation of printers, multifunction computer and scanner.

UNSPSC 81112306 Printer, scanner and multifunctional equipment maintenance is a Commodity code covering preventive and corrective maintenance services for office imaging equipment—printers, scanners, multifunction devices, and related hardware—that state and local jurisdictions deploy across their administrative and operational facilities. Recent state and local solicitations under this code show a mix of work: printer and scanner maintenance contracts predominate, but the code also captures broader device maintenance for servers, UPS systems, and data center hardware that agencies tag under the same classification. The issuing bodies span city procurement departments, county information technology offices, state agencies, and independent school districts. Philadelphia Procurement Department and the Texas Health and Human Services Commission appear as repeat buyers; California's Department of Veterans Affairs and Nevada's Department of Motor Vehicles have also posted multiple opportunities in this space.

Geographic activity concentrates in Texas (HHSC workstation management services), California (multiple RapidPrint and device maintenance solicitations), Pennsylvania (Montgomery County voice and data cabling), Illinois (State Police STACS support, State Board of Education UPS maintenance), and Connecticut (City of Torrington multifunction copier lease). Recent representative opportunities include the City of Philadelphia's July 2026 micro purchase for maintenance support of Dell and HP servers serving virtualization and network applications (Solicitation B2727526, IFQ due July 24, 2026); Gwinnett County Board of Commissioners' June 2026 RFP for comprehensive maintenance across 10,000+ devices including HP notebooks, desktops, Panasonic Toughbooks, Microsoft Surface Pro units, Ricoh and Kodak scanners, and 135 servers at 138 county locations (Solicitation PE77023NONST2026000000602, due June 10, 2026); and the Texas Comptroller of Public Accounts' May 2026 RFO for full-service maintenance of Opex Falcon high-volume document scanners (Solicitation 304260277AM, due May 8, 2026). Service level agreements are standard—four-hour on-site response times, next-business-day response commitments, and 24/7 emergency support appear across solicitations. Local business entity preferences, HUB subcontracting plans, and small-business set-asides feature prominently in Texas and California awards; other jurisdictions apply general LGBTQ and minority business encouragement without binding set-asides.