Manor ISD - 2026 Medical RFP

Manor Independent School District, located in Travis County, Texas, is soliciting proposals for Self-Funded Medical and Prescription Drug Plans, Fully Insured Medical and Prescription Drug Plans, and Stop Loss Products through Request for Proposals (RFP #26-008RFP), with an effective date of September 1, 2026. The district employs approximately 1,244 full-time employees with approximately 1,032 currently participating in medical insurance plans and seeks comprehensive medical benefits solutions that match or exceed current coverage levels. Proposals must include plan designs, COBRA administration, Health Savings Account administration, continuous coverage provisions, a designated billing representative, online reporting capabilities, an employer portal, internet access for plan participants, HIPAA-compliant insurance verification, participation in employee enrollment meetings, and in-service support. The RFP evaluation criteria are weighted as follows: plan design and rates (40 points), quality of goods and services (30 points), administration capabilities (15 points), carrier reputation and financial stability (7.5 points), and proposal specification compliance (7.5 points). The submission deadline is Monday, March 9, 2026, at 2:00 PM Central Time, with all proposals submitted electronically through the Euna portal; questions must be submitted by February 23, 2026, and an addendum is scheduled for release on March 2, 2026. The contract term shall be valid for three years from September 1, 2026, through August 31, 2029, with options to renew for two additional one-year periods, and proposed pricing must be guaranteed for a minimum of one year with rate caps for additional years preferred.

The District does not specify set-aside designations or enterprise restrictions; however, all vendors must comply with federal certifications including EDGAR compliance, debarment and suspension verification, and Byrd Anti-Lobbying Amendment requirements, and must submit completed Conflict of Interest Questionnaires, vendor certification forms, company information forms, W-9 forms, proof of insurance naming the District as certificate holder, and acknowledgement of addenda. The incumbent carrier is Blue Cross and Blue Shield of Texas (BCBS Texas), which currently administers four plan options including one HMO, one PPO, and one High Deductible PPO plan with annual premium costs totaling approximately $7.92 million; the District's existing infrastructure includes claims data, enrollment metrics, provider utilization reports, and loss ratio analyses covering the period from September 2023 through December 2025 that prospective vendors must review for accurate proposal development. Proposers must provide at least three past performance references from current customers outside of Manor ISD, preferably Educational Agencies, Government Agencies, or firms substantially similar to Manor ISD, which must be submitted independently by the references to the Purchasing Coordinator by March 9, 2026, at 2:00 PM Central Time. No minimum purchase amount is guaranteed; the District reserves the right to award to a single vendor, multiple vendors, or make no award in connection with this solicitation. Current annual medical benefits expenditures total approximately $7.92 million, with the District maintaining approximately 1,038 composite members across three existing Blue Cross Blue Shield plans and demonstrating a historical loss ratio of 127.8% over the 28-month analysis period, indicating significant claims activity relative to premiums collected.