Facility_Floor_Plans.pdf

This is a Facility Floor Plans document for the City of Pembroke Pines Fire Department's janitorial services procurement. The document provides detailed square footage measurements for flooring materials across four Fire Department facilities: Fire Station 69 (2nd Floor - Pembroke Pines Fire Rescue) containing 3,498.17 square feet of tile and 3,277.03 square feet of carpet; Fire Station 101 (2nd Floor - Communications Dispatch Facility) with 1,186.53 square feet of tile and 3,905.7 square feet of carpet; Fire Station 101 Maintenance (Fire Department Garage) with 571 square feet of tile; and the Fire Training Facility with 3,881 square feet of flooring. The combined scope encompasses approximately 14,000 square feet of tile and carpet flooring across all four locations. The solicitation (IFB #FI-26-01) requires floor care services to be performed three times annually, along with daily, weekly, and monthly cleaning tasks for common areas, restrooms, and break rooms. A mandatory pre-bid meeting is scheduled for March 4, 2026, at 10:00 a.m. at Fire Station 69, with written questions due by March 11, 2026, at 6:00 p.m. and final answers provided by March 16, 2026. Bids are due by 2:00 p.m. on March 24, 2026, with public bid opening at 2:30 p.m. the same day. The contract term is for an initial two-year period with two additional two-year renewal options. The City Commission is scheduled to recommend a contractor for award on April 15, 2026, with the Notice to Proceed issued on May 4, 2026.

The estimated project cost is $140,000 for the initial two-year contract period, with pricing submitted through the OpenGov e-Procurement portal using unit costs for each line item across all four facilities. No proposal security, payment bonds, or performance bonds are required. The contract is subject to HUD Section 3 requirements, mandating that contractors achieve a minimum of 25% of total project hours worked by Section 3 workers (low- and very low-income residents) and 5% of total hours worked by targeted Section 3 workers, with mandatory submission of a Section 3 Assessment and Certifications form. No local vendor set-asides, small business preferences, or disadvantaged enterprise restrictions are specified. The contractor must provide all janitorial supplies with monthly reimbursement based on actual usage and must conduct an initial facility cleaning within 30 days of contract start. Required qualifications include maintaining proper licensing, obtaining comprehensive general liability insurance ($1,000,000 per occurrence/$2,000,000 general aggregate), workers' compensation coverage, and auto liability insurance with the City named as additional insured. Employees must pass national fingerprint-based background checks, speak basic conversational English, wear uniforms with photo identification, and comply with OSHA bloodborne pathogen regulations.