Sample_Insurance_Certificate.pdf

This is a Certificate of Insurance for the City of Pembroke Pines, Florida, Fire Department janitorial services contract (IFB #FI-26-01). The certificate documents insurance coverage requirements for the successful contractor providing janitorial services across four Fire Department facilities: Fire Station 69, the Pines Fire Training Facility, Fire Station 101, and the Fire Department Garage. The scope of work encompasses daily, weekly, and monthly cleaning tasks for common areas, restrooms, and break rooms, along with floor care performed three times annually across approximately 14,000 square feet of combined tile and carpet flooring. A mandatory pre-bid meeting is scheduled for March 4, 2026, at 10:00 a.m. at Fire Station 69, with written questions due by March 11, 2026, at 6:00 p.m. and final answers issued by March 16, 2026. Bids are due by 2:00 p.m. on March 24, 2026, with public bid opening at 2:30 p.m. the same day. The contract term is for an initial two-year period with two additional two-year renewal options, and the City Commission is scheduled to recommend a contractor for award on April 15, 2026, with the Notice to Proceed issued on May 4, 2026.

The contractor must obtain comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, workers' compensation coverage, and auto liability insurance, with the City named as additional insured. The contractor is responsible for providing all janitorial supplies, with supplies reimbursed monthly based on actual usage. The estimated project cost is $140,000 for the initial two-year contract period, with final award value determined through competitive bidding based on submitted unit costs. No local vendor set-asides, small business preferences, or disadvantaged enterprise restrictions apply; however, the contract is subject to HUD Section 3 requirements mandating best efforts to meet minimum numeric goals of 25% of total project hours worked by Section 3 workers and 5% by targeted Section 3 workers. The contract does not require proposal security, payment bonds, or performance bonds, and pricing must be submitted through the OpenGov e-Procurement portal with unit costs for each line item across all four facilities.