Sample_Insurance_Certificate.pdf

This is a Certificate of Insurance document associated with an Invitation for Bid (IFB #FI-26-01) issued by the City of Pembroke Pines, Florida, for janitorial services at four Fire Department facilities: Fire Station 69, the Pines Fire Training Facility, Fire Station 101, and the Fire Department Garage. The scope of work encompasses daily, weekly, and monthly cleaning tasks for common areas, restrooms, and break rooms, along with floor care performed three times annually across approximately 14,000 square feet of combined tile and carpet flooring. A mandatory pre-bid meeting is scheduled for March 4, 2026, at 10:00 a.m. at Fire Station 69, with written questions due by March 11, 2026, at 6:00 p.m. and final answers issued by March 16, 2026. Bids are due by 2:00 p.m. on March 24, 2026, with public bid opening at 2:30 p.m. the same day. The contract term is for an initial two-year period with two additional two-year renewal options. The City Commission is scheduled to recommend a contractor for award on April 15, 2026, with the Notice to Proceed issued on May 4, 2026.

The contractor must obtain comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, workers' compensation coverage, and auto liability insurance, with the City named as additional insured, as documented in the Certificate of Insurance. The estimated project cost is $140,000 for the initial two-year contract period, with final award value determined through competitive bidding based on submitted unit costs. The contract is subject to HUD Section 3 requirements mandating best efforts to meet minimum numeric goals of 25% of total project hours worked by Section 3 workers and 5% by targeted Section 3 workers. No proposal security, payment bonds, or performance bonds are required. The contractor must comply with all federal, state, and local laws, including Davis-Bacon Act prevailing wage requirements if federal funding is utilized, and must provide all janitorial supplies with monthly reimbursement based on actual usage.