Interior Demolition & Abatement Project - 401 S Rogers St

The City of Waxahachie, Texas (Ellis County) is issuing Invitation to Bid (ITB-2026-3-1) for interior demolition and abatement services at 401 South Rogers Street, a three-story commercial building housing City Hall. The procurement encompasses two line items: Complete Interior Demolition and Complete Abatement Services, with lump sum pricing required for each component. The scope includes selective interior demolition of building elements, removal and salvage of existing utilities and structures, and comprehensive hazardous materials abatement including asbestos and lead-based paint removal in accordance with federal, state, and local regulations. Deliverables include removal of flooring, mechanical/electrical/plumbing systems, and interior finishes down to substrate, with careful salvage and documentation of designated architectural elements such as crown molding, coffered ceiling molding, and exterior window casings using water-resistant Tyvek labels. Minimum contractor qualifications require a valid Texas Asbestos Abatement Contractor License and a minimum of three years of documented experience in commercial demolition; contractors must also maintain commercial general liability insurance of $1,000,000 per occurrence with $2,000,000 general aggregate, business auto liability of $1,000,000, and workers' compensation at statutory limits. The mandatory pre-bid meeting and site visit is scheduled for April 7, 2026, at 1:30 p.m. (meeting at 408 S Rogers Street; site visit at 401 S Rogers Street), written questions must be submitted by April 17, 2026, at 10:00 a.m., sealed bids are due by April 22, 2026, at 10:00 a.m. Central Time via the electronic bidding portal at https://procurement.opengov.com/portal/waxahachie-tx, and bid opening will occur on April 22, 2026, at 10:15 a.m. via Microsoft Teams. The contract will be awarded to the lowest responsive and responsible bidder, with the City reserving the right to make single or split awards at its sole discretion; anticipated work commencement is May 2026.

No specific set-aside designations or restrictions limiting response to particular enterprise categories are identified in the solicitation documents. The City requires performance and payment bonds equal to 100% of the total awarded contract price, and the contract is not assignable and cannot be subcontracted without prior written City consent. Respondents must complete a conflict of interest questionnaire and provide a current W-9 form as part of their submission. The procurement is conditioned upon availability of appropriated federal, state, or local funds. Extensive supporting documentation is provided, including geotechnical exploration reports (dated August 2024 and November 2021), an asbestos survey report (July 2024) identifying regulated asbestos in floor tile and black mastic on the second floor, a lead-based paint inspection report (November 2024) documenting lead concentrations exceeding EPA thresholds in both the 1914 North Building and 1950 Center Building, a Phase I Environmental Site Assessment (October 2024) identifying four recognized environmental conditions requiring additional investigation, and detailed architectural and M.E.P. demolition construction plans. The bid value is not disclosed in the solicitation materials; however, contractors should anticipate project costs encompassing abatement of asbestos and lead-based paint, comprehensive interior demolition of a 14,456-square-foot structure, hazardous waste characterization and disposal, temporary site facilities, and compliance with all applicable occupational safety and environmental standards.