Pre-BID_Sign_in_Sheets_-_April_7th.pdf

This is a Pre-Bid Sign-In Sheet for the City of Waxahachie, Texas, documenting attendees at the mandatory pre-bid meeting and site visit held on April 7, 2026, at 1:30 p.m. for Invitation to Bid ITB-2026-3-1. The solicitation encompasses interior demolition and abatement services at 401 South Rogers Street, a three-story commercial building currently housing City Hall. The scope includes two line items requiring lump sum pricing: Complete Interior Demolition and Complete Abatement Services. Deliverables consist of selective interior demolition of all building elements down to substrate, removal and salvage of utilities and structures, comprehensive hazardous materials abatement including asbestos and lead-based paint removal, and careful documentation and salvage of designated architectural elements. The pre-bid meeting was held at 408 South Rogers Street with the site visit at 401 South Rogers Street. Written questions must be submitted by April 17, 2026, at 10:00 a.m., sealed bids are due by April 22, 2026, at 10:00 a.m. Central Time via the electronic bidding portal at https://procurement.opengov.com/portal/waxahachie-tx, and bid opening will occur on April 22, 2026, at 10:15 a.m. via Microsoft Teams. The contract will be awarded to the lowest responsive and responsible bidder, with anticipated work commencement in May 2026.

Minimum contractor qualifications require a valid Texas Asbestos Abatement Contractor License, a minimum of three years of documented commercial demolition experience, and commercial general liability insurance of $1,000,000 per occurrence with $2,000,000 general aggregate, business auto liability of $1,000,000, and workers' compensation at statutory limits. The City requires performance and payment bonds equal to 100% of the total awarded contract price. Respondents must complete a conflict of interest questionnaire and provide a current W-9 form as part of their submission. The contract is not assignable and cannot be subcontracted without prior written City consent. The City reserves the right to make single or split awards at its sole discretion. The procurement is conditioned upon availability of appropriated federal, state, or local funds. Supporting documentation includes geotechnical exploration reports, an asbestos survey report identifying regulated asbestos in floor tile and black mastic on the second floor, a lead-based paint inspection report documenting lead concentrations exceeding EPA thresholds, a Phase I Environmental Site Assessment identifying four recognized environmental conditions, and detailed architectural and mechanical, electrical, and plumbing demolition construction plans.