Pre-BID_Sign_in_Sheets_-_April_7th.pdf

This is a Pre-Bid Sign-in Sheet for the City of Waxahachie, Texas, documenting attendance at the mandatory pre-bid meeting and site visit held on April 7, 2026, for Interior Demolition & Abatement Project at 401 South Rogers Street (ITB-2026-3-1). The project involves two primary line items: Complete Interior Demolition and Complete Abatement Services for a three-story commercial building (14,456 square feet) currently housing City Hall. The mandatory pre-bid meeting convened at 408 South Rogers Street at 1:30 p.m., followed by a site visit at 401 South Rogers Street. Written questions must be submitted by April 17, 2026, at 10:00 a.m. Central Time. Sealed bids are due by April 22, 2026, at 10:00 a.m. via the electronic bidding portal at https://procurement.opengov.com/portal/waxahachie-tx, with bid opening scheduled for April 22, 2026, at 10:15 a.m. via Microsoft Teams. The contract will be awarded to the lowest responsive and responsible bidder, with work anticipated to commence in May 2026.

Pricing is submitted on a lump sum basis for each line item, with the bid value not disclosed in solicitation materials. Contractors must possess a valid Texas Asbestos Abatement Contractor License and minimum three years of documented commercial demolition experience. Required insurance includes commercial general liability of $1,000,000 per occurrence with $2,000,000 general aggregate, business auto liability of $1,000,000, and workers' compensation at statutory limits. Performance and payment bonds equal to 100% of the total awarded contract price are required. The project scope includes selective interior demolition, utility removal and salvage, and comprehensive hazardous materials abatement (asbestos and lead-based paint removal) in accordance with federal, state, and local regulations. Supporting documentation includes asbestos survey reports, lead-based paint inspection reports, Phase I Environmental Site Assessment, and detailed architectural and mechanical/electrical/plumbing demolition construction plans. The procurement is conditioned upon availability of appropriated federal, state, or local funds.