Insurance Broker Services

The Buckman Direct Diversion Board (BDDB), a joint powers entity formed by the City of Santa Fe and Santa Fe County, is seeking an Insurance Broker/Agent of Record through a competitive Request for Proposals (RFP #25186) to provide comprehensive brokerage, advisory, and risk management services. The procurement encompasses professional liability, property, general liability, fire, extended coverage, inland marine, machinery and equipment breakdown, computer/cyber, commercial automobile, public officials errors and omissions liability, public officials bond, crime, umbrella/excess liability, environmental, worker's compensation, and other specialized insurance coverage. The selected broker will be responsible for designing complete insurance programs to protect the BDDB's assets, staff, and operations; gathering and analyzing underwriting data and loss information; marketing the program to qualified carriers; negotiating renewals and placements; processing claims; and providing risk control and consulting services. Evaluation will be conducted using a best-value approach with weighted criteria: Scope/Level of Expertise Plan (35%), Cost Proposal (35%), Interview (25%), and Value-Added Plan (5%). The RFP was posted on April 20, 2026, with a non-mandatory pre-proposal meeting scheduled for April 27, 2026, and proposals due on May 11, 2026, at 3:00 PM. The evaluation timeline includes blind evaluation on May 12, interviews on May 14, identification of best-value offerors on May 15, clarification meetings on May 19-20, Best and Final Offers on May 21, BDDB approval on June 4, and contract award on July 1, 2026. The resulting contract will be a single, multi-term award for four years with no extensions permitted.

New Mexico resident businesses may qualify for local preference considerations providing an additional 3% to 6% of total available points, contingent upon obtaining local preference certificates from the New Mexico Taxation and Revenue Department. No specific set-asides for disadvantaged enterprises or other targeted groups are explicitly noted in the procurement documents. Offerors may propose subcontractors but must receive written approval from the BDDB before use, with the prime contractor bearing sole responsibility for all contract performance. Compensation will be structured as a flat annual fee negotiated as a not-to-exceed amount plus applicable gross receipts tax for all broker services, with payment contingent upon receipt and approval by the BDDB of detailed statements for services performed. No incumbent vendor or specific budget range is identified in the available documentation. All proposals must comply with mandatory submission requirements, including Campaign Contribution Disclosure Forms, Conflict of Interest Statements, Non-Collusion Affidavits, Key Personnel Lead Forms, Project Cost Proposal Forms, and reference lists, with submissions made electronically through the City's OpenGov procurement portal.