Grants Management Software Solution

Awarded State & local contract opportunity Posted

Solicitation number
RP041-21
State
Georgia
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
Show all 36
Point of contact

Opportunity details come from ssl.doas.state.ga.us. Updated .

About this opportunity

Written by GovTribe AI ·

Gwinnett County Board of Commissioners is procuring a cloud-based grants management software solution on an annual contract with four options to renew under RFP RP041-21, with the revised proposal deadline of November 15, 2021 at 2:50 p.m. and public opening at 3:00 p.m. at the County Financial Services office, 75 Langley Drive, Lawrenceville, Georgia. No electronic submissions are accepted; proposals must be submitted in sealed physical containers. Firms on the Gwinnett County ineligible source list are ineligible.

The solution must be Commercial-Off-The-Shelf (COTS) cloud-based software requiring no customization, supporting approximately 145 internal county users and 250 external subrecipient users managing 197 active federal and state grant programs. The system must provide grant research, application management, budgeting, activity tracking, subrecipient management, eWorkflow and eForms (500 forms automated in Year 1, 50 additional forms annually), digital signatures (20,000 annually), mobile responsiveness, and comprehensive reporting and dashboards. Integration is required with SAP Finance ECC 6.0, SharePoint, FileNet, DocuSign, and Microsoft 365. All Gwinnett County data must be hosted in the United States and accessible only by U.S.-based personnel; FedRAMP certification is not required. Critical certifications include ISO 27001, PCI DSS, and SOC 2 Type 2; 99.99% availability over five years; and compliance with 2 CFR Part 200. Vendors must carry professional liability insurance of $1 million per claim and $2 million aggregate, plus commercial general liability of $1 million per occurrence and $2 million aggregate, with 24/7/365 support and minimum 12-month warranty.

The County manages $396.3 million in annual grants (2020 actual) and $634.7 million year-to-date as of August 31, 2021. Evaluation is scored across responsiveness (5 points), experience and qualifications (20 points), solution description (25 points), functional requirements (30 points), implementation and project management (5 points), references (5 points), cost (10 points), and optional demonstration (up to 20 points) for 120 total points. REI Systems, Inc., scored 111.12 points and was recommended for award with a five-year total cost of $1,608,607.90. A pre-proposal WebEx conference was held November 4, 2021.

Opportunity text

Provision and Implementation of a Grants Management Software Solution on an Annual Contract with Four (4) Options to Renew Please Note: Bid/Proposal Deadline Formal solicitations (bids and proposals) for Gwinnett County Board of Commissioners (BOC) are to be received no later than 2:50 p.m. on the due date mentioned in the notice or invitation. Solicitations received after this time on the due date, will not be accepted. At this time, Gwinnett County BOC does not accept electronic submittals for formal solicitations. Ineligible Source List During the period for which a person/firm has been debarred or suspended, or placed on the Gwinnett County ineligible source list, that person/firm shall not submit or cause to be submitted offers, quotes, bids, or proposals, etc. to Gwinnett County, even when automatically or electronically distributed a notification or notified of a solicitation request. Submittals from firms currently on the Gwinnett County ineligible source list will not be considered.

Files

File Type Posted
RP041-21 RFP —
RP041-21 Ad3 Attachment —
Award Information —
RP041-21 Ad3 —
RP041-21 Ad1 —
RP041-21 Exhibit B —
RP041-21 Ad2 —
RP041-21 Exhibit A —
RP041-21 Exhibit C —

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