Hillsborough County Public Schools (HCPS) has issued a Request for Proposals (RFP) #25006-RFP-DST for a comprehensive Device as a Service (DaaS) contract to manage the district's computing device infrastructure. The procurement seeks a vendor to provide approximately 50,000 student laptops and 6,500 mixed-use devices with a full four-year lifecycle management solution, including configuration, deployment, asset management, support, and disposal. Specific device requirements include Windows 11 education devices across multiple categories, with technical specifications such as touchscreen convertibles, current generation processors, and specific screen size limitations. The evaluation criteria include a pass/fail submission review, with scoring distributed across scope of work (25 points), qualifications and experience (25 points), business references (5 points), cost/value (35 points), and Small Business Enterprise (SBE) utilization (10 points). Key procurement dates included technical questions due by January 22, 2025, with proposals due by February 5, 2025. The solicitation emphasizes establishing stable and predictable costs for device acquisition, with a next-class period service level agreement (SLA) for repairs and support. The RFP encourages participation from small and diverse businesses, with specific provisions for Small Business Enterprise (SBE) utilization in the scoring criteria. L. Ortega & Associates of Tampa Bay, LLC received 10 points for SBE utilization, while other vendors scored zero in this category. Three firms were shortlisted for interviews: GovConnection, Inc., L. Ortega & Associates of Tampa Bay, LLC, and Broadway Typewriter Co. Inc. The procurement process follows Florida Statutes 287.057(1)(a) and 120.57(3), with a strict "Cone of Silence" policy during the competitive solicitation period. GovConnection, Inc. was ultimately recommended for award, scoring 85.25 out of 100 points. The estimated annual budget for this initiative is $32,000,000, with the initial contract term set for approximately four years and potential for one additional four-year renewal. Microsoft's Shape the Future Initiative supports the procurement by providing eligibility for up to 65,000 licenses for Windows 11 Pro (National Academic), further supporting the district's technology infrastructure strategy.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
25006_Addendum_2.pdf | 174KB | 1/24/25 | ||
VENDOR_AFFIDAVIT_REGARDING_THE_USE_OF_COERCION_FOR_LABOR_AND_SERVICES.pdf | 121KB | 1/8/25 | ||
STATEMENT_OF_NO_BID.pdf | 51KB | 1/8/25 | ||
Notice_of_Short_List.pdf | 154KB | 3/11/25 | ||
Notice_of_Intent_to_Award.pdf | 1MB | 3/25/25 |