Device as a Service (DaaS)
Closed State & local contract opportunity
- Solicitation number
- 25006-RFP-DST
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 20391 Tools, Computer, Environmentally Certified Products
- 20453 Microcomputers, Desktop Or Tower Based
- 20454 Microcomputers, Handheld, Laptop, And Notebook
- 20455 Microcomputers, Multi-Processor
- 20482 Printers, Microcomputer (Not Otherwise Classified)
- 20553 Microcomputers, Desktop Or Tower Based, Environmentally Certified Products
- 20554 Microcomputers, Handheld, Laptop, And Notebook, Environmentally Certified Products
- 20555 Microcomputers, Multi-Processor, Environmentally Certified Products
- 20625 Computer Systems, Digital
- 20678 Printers, Mainframe Computer (Not Otherwise Classified)
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- 91767 M&R, Computer Equipment, Cis
- 91768 M&R, Computer Software, Cis
- 91828 Computer Hardware Consulting
- 91830 Computer Network Consulting
- 93921 Computers, Data Processing Equipment And Accessories (Not Word Processing Equipment), Maintenance And Repair
- 95823 Computer Management Services
- 96728 Computer Software Manufacturing Services
- 96737 Electrical And Electronic Products (Incl. Computers And Peripherals)
- 98423 Computers, Microcomputer, Rental Or Lease
- 98426 Computers, Mini And Mainframe, Rental Or Lease
- 98430 Computer Accessories (Not Otherwise Classified) Rental Or Lease: Crt Holders, Forms Tractors, Wrist Supports, Etc.
- 98460 Printers And Plotters, Computer (All Types), Rental Or Lease
- 98574 Software, Computer, Rental Or Lease
- Points of contact
-
- Erika James erika.james@hcps.net (813) 272-4619
- Christy Perales christy.perales@hcps.net (813) 272-4683
- Yadira Talamantez yadira.talamantez@hcps.net
Updated .
About this opportunity
Hillsborough County Public Schools (HCPS) has issued a Request for Proposals (RFP) #25006-RFP-DST for a comprehensive Device as a Service (DaaS) contract to manage the district's computing device infrastructure. The procurement seeks a vendor to provide approximately 50,000 student laptops and 6,500 mixed-use devices with a full four-year lifecycle management solution, including configuration, deployment, asset management, support, and disposal. Specific device requirements include Windows 11 education devices across multiple categories, with technical specifications such as touchscreen convertibles, current generation processors, and specific screen size limitations. The evaluation criteria include a pass/fail submission review, with scoring distributed across scope of work (25 points), qualifications and experience (25 points), business references (5 points), cost/value (35 points), and Small Business Enterprise (SBE) utilization (10 points). Key procurement dates included technical questions due by January 22, 2025, with proposals due by February 5, 2025. The solicitation emphasizes establishing stable and predictable costs for device acquisition, with a next-class period service level agreement (SLA) for repairs and support.
The RFP encourages participation from small and diverse businesses, with specific provisions for Small Business Enterprise (SBE) utilization in the scoring criteria. L. Ortega & Associates of Tampa Bay, LLC received 10 points for SBE utilization, while other vendors scored zero in this category. Three firms were shortlisted for interviews: GovConnection, Inc., L. Ortega & Associates of Tampa Bay, LLC, and Broadway Typewriter Co. Inc. The procurement process follows Florida Statutes 287.057(1)(a) and 120.57(3), with a strict "Cone of Silence" policy during the competitive solicitation period. GovConnection, Inc. was ultimately recommended for award, scoring 85.25 out of 100 points. The estimated annual budget for this initiative is $32,000,000, with the initial contract term set for approximately four years and potential for one additional four-year renewal. Microsoft's Shape the Future Initiative supports the procurement by providing eligibility for up to 65,000 licenses for Windows 11 Pro (National Academic), further supporting the district's technology infrastructure strategy.
Opportunity text
HCPS proposes to contract with the highest-ranked Proposer(s) to: Assist HCPS with establishing stable and predictable costs associated with acquiring and maintaining a 4-year refresh cycle of HCPS' general use computing devices for students and employees. The proposed solution should provide repair services with sufficient quantities of devices to meet a next-class period service level agreement (SLA). This solution should complete the full life cycle management of devices, including configuration, deployment, asset management, support, and asset disposal.
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