Notice_of_Intent_to_Award.pdf
PDF 1 MB Posted
- Attached to
- Device as a Service (DaaS) State and local contract opportunity
- Solicitation number
- 25006-RFP-DST
- Issued by
- Hillsborough County, Florida
About this file
This document is a Notice of Intent to Award for Request for Proposals (RFP) #25006-RFP-DST for Device as a Service (DaaS) issued by Hillsborough County Public Schools (HCPS) in Florida. The RFP was released to procure device services, with proposals received from multiple vendors on February 5, 2025. The evaluation process occurred in two phases, with a comprehensive scoring methodology that considered factors such as scope of work, qualifications, experience, business references, cost/value, and utilization of small business enterprises. After rigorous evaluation, multiple vendors were deemed non-responsible for not meeting required product specifications.
The evaluation committee, comprised of technology and procurement professionals from HCPS, conducted a detailed assessment using a 100-point scoring system with weightings across different evaluation criteria. The final recommendation for award was made to GovConnection, Inc., which scored 85.25 points in Phase II evaluations, significantly outperforming other remaining vendors. The solicitation included specific requirements for proposal submission, including mandatory documentation like a Substitute W-9, and emphasized the "Cone of Silence" procurement policy that restricts communication about the competitive solicitation. L. Ortega & Associates of Tampa Bay, LLC was the only other vendor to advance to Phase II, scoring 77.25 points, and was the only vendor to receive points for small business enterprise utilization.
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Text version
Superintendent Van Ayres
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Request for Proposals: 25006-RFP-DST Device as a Service (DaaS)
Date: March 25, 2025
As to the above-mentioned Request for Proposal, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciate all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative, below.
Sincerely, Christy Perales, Procurement Officer christy.perales@hcps.net Phone: (813) 272-4683
RFP # 25006-RFP-DST Device as a Service (DaaS) Proposals Received
Company Status Date *Archangel Education + Technology 15421 West Dixie Highway Units 3,5 and 11 North Miami Beach, FL 33162 Public Sector Phone: (866) 747-4486 Fax:
public@arch-te.com
Submitted 2/5/2025 10:49:42 AM
Bluum 4675 East Cotton Center Boulevard Phoenix, AZ 85040 Yetzi Bones Phone: (321) 440-7355 Fax:
yetzi.bones@bluum.com
Submitted 2/5/2025 2:19:31 PM
Broadway Typewriter Co. Inc.
1055 6th Avenue Suite 101 San Diego, CA 92101 Madeline Scarpella Phone: (858) 335-9254 Fax: (800) 403-8828 madeline@areyjones.com
Submitted 2/5/2025 1:31:34 PM
*CDW Government LLC 230 North Milwaukee Avenue Vernon Hills, IL 60061 Matt Antonucci Phone: (813) 804-5381 Fax: (847) 990-8117 mattant@cdwg.com
Submitted 2/5/2025 2:35:59 PM
Superintendent Van Ayres
Attachment A
GovConnection, Inc.
732 Milford Road Merrimack, NH 03054 Jamie Stoltze Phone: (800) 800-0019 Fax: (603) 683-2482 sledcontracts@connection.com
Submitted 2/5/2025 12:33:18 PM
*Howard Industries P.O. Box 1590 Laurel, MS 39441 Boyd Brandey Phone: (601) 425-3181 Fax: (601) 399-5077 bids@howardcomputers.com
Submitted 2/3/2025 5:25:03 PM
L. Ortega & Associates of Tampa Bay, LLC.
550 North Reo Street Suite 300 Tampa, FL 33609 Luis Ortega Phone: (813) 261-5104 Fax: (813) 261-5108 information@lortega.com
Submitted 2/5/2025 2:21:51 PM
*Lietz Development, Inc. dba Data-Tech 7904 Hopi Place Tampa, FL 33634 Sam Matin Phone: (813) 872-8011 Fax: (813) 872-1800 sammatin@datatechitp.com
Submitted 2/5/2025 1:08:44 PM
*Netsync Network Solutions 2500 West Loop South, Suite 410 Houston, TX 77027 Camille Taber Phone: (630) 730-9946 Fax: (713) 664-9964 CTaber@netsync.com
Submitted 2/5/2025 2:04:47 PM
NTT DATA Americas, Inc.
7950 Legacy Drive 1100 Plano, TX 75024 Nathan Gears Phone: (443) 766-9067 Fax:
nathan.gears@nttdata.com
Submitted 2/5/2025 1:44:51 PM
Virtucom 1 Sun Court NorthWest Peachtree Corners, GA 30092 Drew Frazier Phone: (770) 908-8100 Fax: (770) 908-8007 BidTeam1@virtucom.com
Submitted 2/5/2025 2:03:48 PM
Phase I Evaluation Committee Members
Member Role
Last Name First Name Position Site Email
Voter Cruz Carrasco
Alejandro Technology Support Field Rep
Technology Operations Center alejandro.cruzcarrasco@hcps.net
Voter McBride Chad Supervisor Technology Services Support
Technology Operations Center chad.mcbride@hcps.net
Voter Nelson Robert Regional Superintendent
High School Region 2 robert.nelson@hcps.net
Voter Penabade Pablo Department Manager
Technology Operations Center pablo.penabade@hcps.net
Voter Richwine Paul Manager, IT Infrastructure and Shared Services
Technology Operations Center paul.richwine@hcps.net
Voter Ward Mia Senior Analyst, Security
Technology Division mia.ward@hcps.net
Advisor Weeks Thomas Chief Officer, Technology
Technology Division thomas.weeks@hcps.net
Advisor Gaffner Scott General Manager, IT
Technology Division scott.gafner@hcps.net
Facilitator Barnhart Erin Procurement Officer
Procurement erin.barnhart@hcps.net
Facilitator Cason Tiffanie Senior Procurement Officer
Procurement tiffanie.cason@hcps.net
Facilitator James Erika Senior Procurement Officer
Procurement erika.james@hcps.net
Facilitator Perales Christy Procurement Officer
Procurement christy.perales@hcps.net
Facilitator Ruggiero Ashley Procurement Officer
Procurement ashley.ruggiero@hcps.net
Facilitator Talamantez Yadira Procurement Officer
Procurement yadira.talamantez@hcps.net
Phase I Criteria
Description Weight
Submitted Proposal. All documents are submitted in the prescribed format and Pass/Fail with the appropriate signatures and documentation. Tab 1. Scope of Work Tab 2. Proposer Instructions Tab 3. Qualifications and Experience Separate Documents: If the box is checked, the Proposer must ensure to submit the signed separate documents. ☒ Appendix A: Substitute W-9
Scope of Work. This section shall provide HCPS with information regarding the 25 Proposer’s understanding of the required scope of work (tasks and service levels) and their ability to provide the commodities and contractual services as stated in this RFP.
Qualifications and Experience/Required Forms and All Signatures. This section shall provide 25 HCPS with information regarding the Proposer’s experience and qualifications with the related commodities and contractual services and their abilities.
Business Reference Forms. The Committee will rate the quality of the business references. 5
Cost/Value. 35
Utilization of HCPS-Registered Small Business Enterprises. 10 1 point for each 10% of the funding to the HCPS-registered SBE.
0 points: 0% to 9% 6 points: 60% to 69% 1 point: 10% to 19% 7 points: 70% to 79% 2 points: 20% to 29% 8 points: 80% to 89% 3 points: 30% to 39% 9 points: 90% to 99% 4 points: 40% to 49% 10 points: HCPS SBE-Registered Vendor or 100%.
5 points: 50% to 59%
Phase I Evaluations
Criteria Scope of Work
Qualifications and Experience/Required Forms and All Signatures
Business Reference Forms
Cost/Value SLVMP Vendor
Total
Weight 25 25 5 35 10 100
Bluum 21.50 19.79 3.33 20.42 0.00 65.04
Broadway Typewriter Co.
Inc.
22.25 21.88 3.96 29.17 0.00 77.25
GovConnection, Inc.
23.67 21.88 4.17 33.54 0.00 83.25
L. Ortega & Associates of Tampa Bay, LLC.
23.00 20.83 4.38 21.88 10.00 80.08
NTT DATA
Americas, Inc.
20.23 20.83 4.17 17.50 0.00 62.73
Virtucom 21.63 20.83 3.75 27.71 0.00 73.92
Phase II
Evaluations
Company Status Submission Date
Broadway Typewriter Co. Inc.
1055 6th Avenue Suite 101 San Diego, CA 92101 Madeline Scarpella Phone: (858) 335-9254 Fax: (800) 403-8828 madeline@areyjones.com
Submitted 2/5/2025 1:31:34 PM
GovConnection, Inc.
732 Milford Road Merrimack, NH 03054 Jamie Stoltze Phone: (800) 800-0019 Fax: (603) 683-2482 sledcontracts@connection.com
Submitted 2/5/2025 12:33:18 PM
L. Ortega & Associates of Tampa Bay, LLC.
550 North Reo Street Suite 300 Tampa, FL 33609 Luis Ortega Phone: (813) 261-5104 Fax: (813) 261-5108 information@lortega.com
Submitted 2/5/2025 2:21:51 PM
Phase II Evaluation Committee Members
Member Role
Last Name First Name Position Site Email
Voter McBride Chad Supervisor Technology Services Support
Technology Operations Center chad.mcbride@hcps.net
Voter Nelson Robert Regional Superintendent
High School Region 2 robert.nelson@hcps.net
Voter Penabade Pablo Department Manager
Technology Operations Center pablo.penabade@hcps.net
Voter Richwine Paul Manager, IT Infrastructure and Shared Services
Technology Operations Center paul.richwine@hcps.net
Voter Ward Mia Senior Analyst, Security
Technology Division mia.ward@hcps.net
Advisor Gaffner Scott General Manager, IT
Technology Division scott.gafner@hcps.net
Facilitator Barnhart Erin Procurement Officer
Procurement erin.barnhart@hcps.net
Facilitator Cason Tiffanie Senior Procurement Officer
Procurement tiffanie.cason@hcps.net
Facilitator Perales Christy Procurement Officer
Procurement christy.perales@hcps.net
Facilitator Viamontes Ivan Procurement Manager
Procurement ivan.viamontes@hcps.net
Facilitator Talamantez Yadira Procurement Officer
Procurement yadira.talamantez@hcps.net
Phase II Criteria
Description Weight
Submitted Proposal. All documents are submitted in the prescribed format and Pass/Fail with the appropriate signatures and documentation. Tab 1. Scope of Work Tab 2. Proposer Instructions Tab 3. Qualifications and Experience Separate Documents: If the box is checked, the Proposer must ensure to submit the signed separate documents. ☒ Appendix A: Substitute W-9
Scope of Work. This section shall provide HCPS with information regarding the 25 Proposer’s understanding of the required scope of work (tasks and service levels) and their ability to provide the commodities and contractual services as stated in this RFP.
Qualifications and Experience/Required Forms and All Signatures. This section shall provide 25 HCPS with information regarding the Proposer’s experience and qualifications with the related commodities and contractual services and their abilities.
Business Reference Forms. The Committee will rate the quality of the business references. 5
Cost/Value. 35
Utilization of HCPS-Registered Small Business Enterprises. 10 1 point for each 10% of the funding to the HCPS-registered SBE.
0 points: 0% to 9% 6 points: 60% to 69% 1 point: 10% to 19% 7 points: 70% to 79% 2 points: 20% to 29% 8 points: 80% to 89% 3 points: 30% to 39% 9 points: 90% to 99% 4 points: 40% to 49% 10 points: HCPS SBE-Registered Vendor or 100%.
5 points: 50% to 59%
Phase II Evaluations
Criteria Qualifications and Experience/Required Forms and All Signatures
Scope of Work
Business Reference Forms
Cost/Value SLVMP Vendor
Total
Weight 25 25 5 35 10 100
GovConnection, Inc. 23.75 23.75 4.50 33.25 0.00 85.25
L. Ortega & Associates of Tampa Bay, LLC.
21.25 18.75 4.50 22.75 10.00 77.25
Broadway Typewriter Co. Inc.
20.00 20.00 4.00 28.00 0.00 72
* Non-responsible vendor:
* Archangel Education + Technology – The vendor is non-responsible because it did not meet the required product specifications.
* CDW Government LLC – The vendor is non-responsible because it did not meet the required product specifications.
* Howard Industries – The vendor is non-responsible because it did not meet the required product specifications.
* Lietz Development, Inc. dba Data-Tech – The vendor is non-responsible because it did not meet the required product specifications.
* Netsync Network Solutions – The vendor is non-responsible because it did not meet the required product specifications.
Recommendation for Award:
GovConnection, Inc.
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