CVG Centre Server Room Renovations & Improvements

The Kenton County Airport Board is conducting a competitive sealed bid procurement for CVG Centre Server Room Renovations & Improvements at Cincinnati/Northern Kentucky International Airport in Erlanger, Kentucky. The project encompasses comprehensive mechanical, electrical, plumbing, and technology infrastructure upgrades to the existing server room, including replacement of HVAC systems (both branch and rooftop units) serving the co-locate server room, installation of new HVAC equipment for a newly established server room, construction of a partition wall to separate server spaces, implementation of a Clean Agent Fire Suppression system, deployment of new technology racks with integrated power distribution, installation of two UPS systems with redundant power capabilities, associated electrical distribution infrastructure, and a temporary generator connection cabinet for future emergency power needs. The solicitation requires bidders to attend a mandatory pre-bid meeting and site visit on October 2, 2025, at 10:00 am at CVG Centre, 77 Comair Boulevard, Erlanger, Kentucky 41018, with RSVP required through the OpenGov procurement portal by October 1, 2025. Written questions must be submitted by 11:59 pm on Monday, October 13, 2025, with answers posted no later than Thursday, October 16, 2025, at 11:59 pm. Sealed bids must be received electronically through the procurement portal by Thursday, October 23, 2025, at 2:00 pm Eastern Time, with no late submissions accepted unless extended by formal addendum. The contract timeline specifies 213 calendar days for completion with liquidated damages of $500 per day for failure to meet the schedule, and work must commence within 10 calendar days of receiving the Notice to Proceed, achieving substantial completion within seven months. Successful bidders must demonstrate qualifications including Kentucky business licensure, evidence of workers' compensation insurance compliance, DART rates, NCCI Experience Modification Rates, recordable incident rates, OSHA 300 logs, proof of liability and umbrella insurance coverage ($10 million commercial general liability minimum), and absence of tax delinquencies, felony convictions, or suspension/debarment status.

The procurement includes Disadvantaged Business Enterprise (DBE) participation requirements under 49 CFR Part 26, with bidders required to meet established DBE goals for subcontractor involvement; terminated DBE subcontractors must be replaced with certified DBE firms or documented good faith efforts must be submitted. Bidders must provide a proposal bond of at least 5% of the total main bid amount, and upon selection, furnish performance and payment bonds equal to 100% of the contract amount from a Kentucky-authorized surety rated at least "A" by Best Insurance Reports. All bidders and subcontractors must comply with Equal Employment Opportunity certifications, non-segregated facilities certifications, non-debarment certifications, Buy American requirements (49 USC 50101) mandating U.S.-produced steel and manufactured goods for federally-funded components, disclosure of lobbying activities, and affirmative action obligations. The project is financed through local capital funds with an estimated total project cost of $2,663,680 based on the construction cost estimate dated August 27, 2025; the estimate includes a 15% estimating contingency, 10% design contingency, 25% contractor overhead and profit, and a 10% design fee allowance, with major cost components including HVAC systems ($1,046,000), electrical work ($463,000), and fire protection systems ($138,000). The project includes no identified incumbent contractors, and bidders must coordinate work with existing critical systems serving DHL and Amazon server spaces, with all outages requiring at least 10 working days advance notice during after-hours periods. Board approval is anticipated for November 17, 2025, with contract implementation expected to commence December 1, 2025.