KCAB_-_RSVP_Instructional_Guide_for_OpenGov.pdf
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- Solicitation number
- 25-057-ITB
- Issued by
- Bell County, Kentucky
About this file
This is an instructional guide issued by the Kenton County Airport Board (KCAB) that outlines the vendor registration and attendance procedures for pre-bid and pre-proposal meetings related to the CVG Centre Server Room Renovations & Improvements project. All attendees must pre-register using the RSVP function in OpenGov at least 24 hours in advance of the meeting to ensure KCAB can conduct required security clearances and arrange adequate transportation. The pre-bid meeting and site visit are scheduled for Thursday, October 2, 2025, at 10:00 am at CVG Centre, 77 Comair Boulevard, Erlanger, Kentucky 41018. Written questions must be submitted by 11:59 pm on Monday, October 13, 2025, with answers posted no later than Thursday, October 16, 2025, at 11:59 pm. Bids must be received by Thursday, October 23, 2025, at 2:00 pm, with no late submissions accepted unless an addendum extends the deadline.
The RSVP process requires that company administrators add individual attendees to their accounts, after which each person attending must independently complete their own RSVP through the OpenGov portal. Multiple individuals from the same company may register, but each attendee must personally complete the registration to ensure accurate attendance records. The guide emphasizes that the actual person attending the meeting must be the one to submit the RSVP and directs vendors to the OpenGov online Help Center at https://opengov.my.site.com/support/s/procurement for detailed system navigation instructions and account management procedures.
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Text version
Kenton County Airport Board Instructional Guide for Vendors to RSVP to PreBid/PreProposal Meetings
KCAB requires all attendees for all pre-bid and pre-proposal meetings to pre-register using the RSVP function in OpenGov at least 24 hours in advance of the meeting. Properly completing this RSVP process ensures that KCAB can perform all required security clearances prior to the site visit and ensures that adequate transportation is arranged.
The person attending the meeting must be the one to RSVP so that we have an accurate list of attendee names.
This document is being provided as a brief overview of the RSVP process. Bidders are encouraged to review the online Help Center provided by OpenGov, accessible at this link:
https://opengov.my.site.com/support/s/procurement for more in depth instructions pertaining to accounts and system navigation.
Adding users to your account
Admin is available for users with an admin role, and it allows them to add and disable users as part of their company account. An admin for your company must add every individual who is attending the meeting.
Then the individual attending the meeting must complete the RSVP. Multiple people from the same company can register, but each must complete the RSVP individually.
https://opengov.my.site.com/support/s/procurement
RSVP
Each person attending the pre-bid or pre-proposal meeting must log into their OpenGov account and follow these steps to RSVP for the meeting.
1. Click the Events RSVP drop down located next to Draft Response.
2. Find the meeting you will be attending (Prebid Meeting or Pre-Proposal Meeting) and click the Not Attending option to flip it to Attending.
An individual can click the Attending box again to remove the RSVP if they decide they can no longer attend.
File details come from the government source that posted it. Updated .