Community Center and Pioneer Hall Rehabilitation

The City of Ashland, acting on behalf of Jackson County, Oregon, is seeking a qualified contractor for the comprehensive rehabilitation of the Community Center and Pioneer Hall facilities located in Ashland. The project encompasses extensive renovations including selective demolition, structural upgrades, mechanical/electrical/plumbing work, interior and exterior improvements, ADA accessibility enhancements, and hazardous material abatement. Specific deliverables include roof and floor framing improvements, restroom reconfiguration, office space additions, HVAC system installations, and various architectural and structural modifications. The procurement is a public works construction project with a design-build component for mechanical, electrical, and plumbing systems. Interested contractors must demonstrate prior experience with similar complex renovation projects and will be evaluated based on bid responsiveness and contractor responsibility. A mandatory pre-bid meeting was held on April 9, 2024, with bid submissions originally due on April 30, 2024, but subsequently extended to May 14, 2024, at 2:00 pm PST. Three addenda have been issued to date, providing additional specifications, drawing revisions, and clarifications to the original solicitation.

The solicitation documents do not specify any specific set-aside designations or restrictions on respondent organizations. Two responsive bids were received from Adroit Construction Co., Inc. and Outlier Construction LLC, with base bid amounts of $954,500 and $1,054,000 respectively, and total bid values including alternates of $1,794,500 and $1,725,990. Both bidders provided 10% bid bonds from their bonding companies. The project includes a $250,000 allocation for discovered or additional work arising from unforeseen circumstances or regulatory requirements. While specific funding sources are not detailed, the project is scheduled to be completed by October 31, 2024. The bid documents indicate that the successful contractor will be required to comply with Oregon's Prevailing Wage Law, provide performance and payment bonds, and obtain necessary permits. No information about an incumbent contractor or precise project budget was provided in the solicitation materials, though the bid summary suggests the total project value is likely between $1.7 and $1.8 million.