Addendum 2.pdf
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- Attached to
- Community Center and Pioneer Hall Rehabilitation
- Solicitation number
- S-KA0010-00009824
- Issued by
- Jackson County, Amity City, Oregon
About this file
This document is an Addendum to an Invitation to Bid (ITB) for the rehabilitation of the Community Center and Pioneer Hall facilities in Jackson County, Oregon, managed by the City of Ashland. The addendum provides updates to the project scope, including the addition of asbestos abatement work, revisions to the drawings and specifications, and a new Bid Schedule. Key changes include the addition of HVAC system work for the Community Center and Pioneer Hall, as well as a new Bid Schedule line item for "Discovered work, additional work caused by unintended, unavoidable damage created while performing the identified scope of work and additional work arising from regulatory requirements which have not been fully described." This line item has a $250,000 allocation, and any unused funds will remain the property of the City.
The solicitation does not specify any set-aside designations or restrictions on the types of organizations that can respond. The incumbent contractor and current contract value are also not provided. The project budget and funding sources are also not detailed in the available information. Interested parties should thoroughly review the bid and permit drawings, specifications, and other provided documentation to fully understand the scope of work, response requirements, and evaluation criteria for this state and local contracting opportunity.
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Text version
Addendum 2
Asbestos
Attachment 1 has been added to the ITB to provide specifications regarding the asbestos abatement.
Updated Drawings and Specifications
The following attachments are added to the ITB covering additional work and changes to the previously defined work scope. Changes to the drawings are summarized in Attachment 2 and clouded within Attachments 3 and 4. Please note that details and specifications for Bid Schedule lines 13 and 14 (HVAC systems for the Community Center and Pioneer Hall) are described within these attachments. Only drawings and specifications which have changed or been added are included within this Addendum, all other drawings remain as issued in the original ITB.
1) Attachment 2 – Summary of Changes
2) Attachment 3 – Revised Community Center Drawings
3) Attachment 4 – Revised Pioneer Hall Drawings
4) Attachment 5 - Additional Specifications
Updated Bid Schedule
A new Bid Schedule is included as Attachment 6. This Bid Schedule shall be used in the bid submission and supersedes the version included in the original ITB. Use of the previous Bid Schedule shall be deemed non-responsive. Key changes are listed below:
1) Original Bid Schedule line 11, Alternative I, “Knife Plates in Lieu of Gusset Plates” is deleted and replaced with “Concrete Stem Wall Around All Other Perimeter Walls Per Sheet S1.10 and Details 2/S5.10, 3/S5.10 and 4/A8.00”
2) Bid Schedule line 13 is added. “Provide HVAC System for the Community Center as Described in the Drawings and Specifications”
3) Bid Schedule line 14 is added. “Provide HVAC System for Pioneer Hall as Described in the Drawings and Specifications”
4) Bid Schedule line 15 is added which covers “Discovered work, additional work caused by unintended, unavoidable damage created while performing the identified scope of work and additional work arising from regulatory requirements which have not been fully described”.
Bid Schedule line 15 is intended for discovered work, additional work caused by unintended, unavoidable damage created performing the identified scope of work and for additional work arising from regulatory requirements which have not been fully described. The purpose of this additional bid schedule item is to limit the bid proposals to the identified and quantifiable scope of work as shown in the drawings and specifications while accommodating past experience with work scope growth when performing work on historic buildings. The money associated with this bid schedule items shall be $250,000. A bid proposal not containing this amount shall be considered non-responsive. The funds associated with this bid schedule item shall be drawn down as needed upon discovery of a scope of work within the definition of the bid item description. The cost associated with any additional work scope shall be agreed between City and Contractor on a case-by-case basis and no work shall commence until the work scope and cost are finalized and agreed to by both parties. Any unused funds associated with Bid Schedule line 15, to include any scope of work for which the City and Contractor cannot reach agreement, shall remain the property of the City and will not be paid to Contractor.
Bid Schedule line 15 Authorization Form
Attachment 7 is added to the ITB and will be utilized to formalize agreement between City and Contractor on the use of funds for scopes of work covered by Bid Schedule line 15.
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