Closed Circuit Television (CCTV) / Security Systems Site Support and Service at NDCS Facilities

The State of Nebraska, specifically the Department of Administrative Services (DAS) Materiel Division, State Purchasing Bureau (SPB), and the Nebraska Department of Correctional Services (NDCS), is seeking a qualified vendor to provide Closed Circuit Television (CCTV) and Security Systems Site Support and Service across multiple correctional facilities. The procurement is a three-year service contract with potential two-year renewal options, targeting comprehensive maintenance and support for video surveillance systems at nine correctional facilities in locations including Lincoln, Omaha, Tecumseh, York, and McCook. Vendor qualifications include a minimum of ten years of continuous business experience, with at least five years maintaining Bosch and Panasonic surveillance systems comprising a minimum of 150 devices. The contract requires two labor hours monthly for system software updates and backups, with additional site-specific work billable at contract labor rates. Key deliverables include firmware/software upgrades, system maintenance, repair services, and parts replacement, with all replacements requiring pre-approval from the NDCS Engineering Project Management Team. The solicitation was released on October 10, 2025, with an electronic proposal submission deadline of November 5, 2025, at 2:00 PM Central Time. An optional solicitation conference is scheduled for October 21, 2025, via WebEx.

The solicitation documents do not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract requires vendors to submit detailed reference information, parts catalogs with pricing, and demonstrate technical capabilities including network access and remote VPN compatibility with Windows 11 Enterprise. The technical infrastructure involves integrated video surveillance, door control, and intercom systems primarily utilizing Bosch and Panasonic digital components. While specific budget ranges are not definitively stated, the cost sheet indicates varying hourly service rates for different facilities, distinguishing between normal business hours and overtime rates. Vendors must provide percentage discounts on replacement parts for specific brands, with expectations of submitting comprehensive catalogs and price lists alongside proposals. The systems cover multiple correctional facilities, suggesting a potentially significant contract value that would require robust technical expertise and comprehensive service capabilities across different institutional settings.