Approved JA_Best Hardware Lock Cylinders and Cores for CEAC_Redacted.pdf

Control No. 009

JUSTIFICATION REVIEW DOCUMENT FOR OTHER THAN FULL AND OPEN COMPETITION

CONTROL NO. 009

PROJECT/EQUIPMENT: PN 78804 Engineering Center and PN 78805 Parking Structure, West Point, NY/Best Access brand lock cylinders and cores

AUTHORITY: 10 U.S.C. § 2304(c)(1) AMOUNT:

NAME/TITLE: William Maher, Technical SIGNATURE Prepared By: Manager MAHER.WILLIA Digitally signed by

MAHER.WILLIAMJ.1542656537

TELEPHONE: 917-790-8584 M.J.1542656537 Datec2019.1 2.18Jn3,37 -05"00'

NAME/TITLE: Francis Cashman, SIGNATURE Contracting Officer Contracting Officer (ASHMAN.FRAN rng;ta llys;gnedby

TELEPHONE: 917-790-8173

CASHMAN.FRANOS.1386668368

( IS.1386668368 Datec2020.01.08 16,21'27-05'00'

NAME/TITLE: Silas Bowman, Project SIGNATURE Requirements Manager BQWMAN.SILAS.R Dlgltally slgnedby

BOWMAN.SILAS.ROSS.1160590455

TELEPHONE: 917-790-8249 OSS.1160590455 Date,2019.12.2212,47,01 -05'00'

SIGNATURES ARE REQUIRED BELOW

I have reviewed this J&A and find the justification adequate to support other than full and open competition.

NAME: Justin Heitman SIGNATURE District Small Business Specialist TELEPHONE: 917-790-8004 HELFMAN.JUSTI o ;g;tal~s;gnedby

HELFMANJUSTIN.L 136828411 0

N.L.136828411 Q Datec2020.01.02 0B,41,51 -05'00'

NAME: Silas Bowman SIGNATURE Project Manager TELEPHONE: 917-790-8249

Digitally signed by

BOWMAN .SILAS.R BDWMAN.SILAS.ROSS.11 60590

OSS.1160590455 Date: 2019.12.22 12:44:41 -05'00'

NAME: Lorraine Lee SIGNATURE Office of Counsel TELEPHONE: 917-790-8055 LEE.LORRAINE. ~~~~~~:~~~~1~~228825367

C.122882536 7 ~~'.~~~01 9.12.23 14,31 ,08

NAME: Francis Cashman SIGNATURE DCC/CCC Contracting Chief TELEPHONE: 917-790-8173

Digitally signed by

CASHMAN.FRAN CASHMAN.FRANCIS.138666836

CIS.1386668368 Date: 2020.01.08 16:21 :47

-05'00'

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

FOR:

Best Access brand lock cylinders and cores

PN 78804 Engineering Center and

PN 78805 Parking Structure

West Point, NY

Revised 13 December 2019

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

Best Access brand lock cylinders and cores of PN 78804 Engineering Center and

PN 78805 Parking Structure West Point, NY

Solicitation No. W912DS19R0019

1. CONTRACTING ACTIVITY;

The U.S. Army Corps of Engineers (USACE), New York District (NAN), Contracting (CT), 26 Federal Plaza, New York, NY 10278.

2. DESCRIPTION OF ACTION:

This Justification and Approval (J&A) supports the use of brand name components in an upcoming construction project. The government will not purchase the components directly, but rather will require that offerers include the Best Access brand lock cylinders and cores as part of proposals submitted in response to a design-bid-build solicitation that will lead to the award of a new firm-fixed-price (FFP) construction contract. These are two MILCON projects being procured as one construction contract located at the United States Military Academy (USMA) at West Point, NY. USACE is responsible for the acquisition and administration of a new construction contract to furnish and install the new Cyber Engineering Academic Center (CEAC) and Parking Structure military construction projects (MILCON) at West Point, NY. Funding for this acquisition will be MILCON. The FFP construction contract for the new Cyber Engineering Academic Center (CEAC) and Parking Structure will be solicited and awarded as a best value trade-off procurement in accordance with FAR Part 15 under Solicitation Number

W912DS19R0019.

3. DESCRIPTION OF suppUES/SERYICES:

The requirement is to provide Best Access brand lock cylinders and cores for interior and exterior doors in CEAC. These cylinders and cores will be installed in all doors that are neither electronic nor capable of status monitoring via electronic security system. These lock cylinders and cores will be compatible with the Best Access brand interchangeable core and master keying system which provides USMA Command with a single master key access to all areas of CEAC for operational and maintenance requirements using the same master key compatible with Command Access throughout all USMA facilities.

The estimated total cost for the construction portion of this project is The estimated cost of the requested brand-name requirement for the Best Access brand lock cylinders and cores for the CEAC is estimated at

4. AUTHORITY CIJED:

10 U.S.C. § 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, as implemented by FAR 6.302-1 (c), Application for Brand Name

Descriptions. In accordance with FAR 6.302-1(c), the Contracting Officer will specify that all offerers be required to procure an item peculiar to one supplier (brand-name item).

5. REASON FOR AUTHORITY CIJEP:

A. Background:

In order to maintain compatibility with the interchangeable core and master keying system at the United States Military Academy, Best Access is the USMA brand-name standard for lock cylinders and cores. This applies to lock cylinders and cores that are neither electronic nor capable of monitoring via electronic security system. The Best Access brand interchangeable core and master keying system is peculiar to the Best Access brand, and the system is already widely used at the USMA in order to provide USMA Command with a single master key to access to all facilities.

B. Justification:

USMA, West Point Command and other authorized personnel require access to all areas of CEAC with a single master key. This existing master key is only compatible with the Best Access interchangeable core system. Cylinders and cores need to be Best Access brand-name to ensure compatibility and interoperability with all existing master keys at USMA facilities.

Additionally, this will maintain the efficiency of maintenance and other operational personnel and eliminate confusion regarding the authority to access any particular area of CEAC.

C. Alternatives:

There are no viable alternatives that meet the mission requirements. Any number of manufacturers would be able to provide cylinders and cores to prevent entry to those without keyed access. However, no other brand-name is able to provide cylinders and cores for the CEAC compatible with the existing USMA Command single master key and interchangeable core system.

The only alternative action to ensure compatibility of a different manufacturer's hardware locksets with the locksets and master keys used throughout USMA, West Point facilities would be to remove and replace the hardware locksets in every facility at USMA with locksets from a single manufacturer. This would be a very cost prohibitive effort on the order of

D. Impact:

If the J&A is not approved and a different lock cylinder and core brand-name is selected instead of Best Access, the CEAC would fail to meet the mission requirement because a separate master key would be required for access to the CEAC, which would undermine the operational efficiency of the existing USMA Command master key and interchangeable core system. In addition to failing to meet the mission requirement, this alternate scenario would create confusion for master key holders and disrupt the efficient operation and maintenance of CEAC and other facilities at USMA.

6. EFFORTS TO OBTAIN COMPETITION:

The brand name product has been published as required by FAR 5.201, a Notice of Intent (NOi) to determine sources for this system was synopsized on May 3, 2019. No responses were received for the Notice of Intent. The brand name justification and approval will be posted with the solicitation. As stated in paragraph 5 above, Best Access brand cylinders and cores are the only brand available to ensure compatibility with the USMA Command existing master key and interchangeable core system and are available on the open market for purchase and installation by all offerers.

7. ACTIONS TO INCREASE COMPETITION:

This J&A supports a discrete requirement that will end when the project is complete. Therefore, there are no planned actions to increase competition for the requirement covered by this J&A.

8. MARKET RESEARCH:

A Notice of Intent (NOi) to determine sources for this system was synopsized on May 3, 2019.

The NOi was published for the required 15 days on the Federal Business Opportunities website. There were no responses to the NOi.

9. INTERESTED SOURCES:

There were no responses to the NOi posting. The solicitation will be will be synopsized in accordance with FAR 5.201 and responses will be evaluated per FAR Part 15.

10. OTHER FACTS:

All pertinent facts are included above.

11. TECHNICAL CERTIFICATION:

"I certify that the supporting data under my cognizance which are included in the justification and approval are accurate and complete to the best of my knowledge."

MAHER WILLIAM J 1542656537 Digitally signed by MAHER.WILLIAM.J.1542656537

• • • Date: 2019.12.18 11 :25:19 -05'00'

Name: William Maher

Title: Technical Manager

12. REQUIREMENTS CERTIFICATION:

Date:

"I certify that the supporting data under my cognizance which are included in the justification and approval are accurate and complete to the best of my knowledge."

BOWMAN.SILAS.ROSS.1160590455 Digitally signed by BOWMAN.SILAS.ROSS.1160590455 Date: 2019.12.22 12:45:25 -05'00'

Name: Silas Bowman Date:

Title: Military Programs Branch Project Manager

Cont rol No. 009

13. FAIR AND REASONABLE COST DETERMINATION:

"I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This determination is based on the Independent Government Cost Estimate, the items being procured, and historical data."

Digitally signed by

CASHMAN.FRANCIS.1386668368 CASHMAN.FRANCIS.1386668368

Date: 2020.01.08 16:22:21 -05'00'

Name: Francis Cashman

Title: Contracting Officer

14. CONTRACTING OFFICER CERTIFICATION:

Date:

"I certify that this J&A is accurate and complete to the best of my knowledge and belief."

CASHMAN.FRANCIS.138 Digitally signed by

CASHMAN.FRANCIS.1386668368

6668368 Date: 2020.01 .os 16:22:43-05'00'

Name: Francis Cashman

Title: Contracting Officer

Date:

APPBPYAL

Based on the foregoing justification, I hereby approve the brand name requirement for Best Access lock cylinders and cores, estimated at in support of the Cyber Engineering Academic Center (CEAC) and Parking Structure at West Point, NY as authorized by 10 U.S.C. § 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, and as implemented by FAR 6.302-1(c), Application for Brand Name Descriptions, subject to availability of funds and provided that the product herein described has otherwise been authorized for this acquisition.

Date: -------------

CASHMAN.FRAN o;,,,,~,.,,.,, CASHMAN.FRANCIS.1386668368

Signature: c1S.1386668368 °'" 2020.01 .. ,.,,", .. ,.., Francis Cashman Contracting Officer