Evaluation Factors for Award_20April2020.pdf

1.0. The Contracting Officer will make a single contract award by written or electronic notice, within the time for acceptance specified in the bid or an extension, if any, and to the responsible bidder whose bid, conforming to the invitation, will be most advantageous to the Government, considering only price and price-related factors identified in the invitation. Award will not be made until all required approvals have been obtained and the award otherwise conforms to FAR 14.103-2.

2.0. DETERMINATION OF RESPONSIBILITY

a. IAW FAR 14.408-2, Responsible Bidder – Reasonableness of Price, the Contracting Officer will determine that a prospective contractor is responsible IAW FAR Subpart 9.1.

b. IAW FAR 9.104-1, to be determined responsible, a prospective Contractor must –

1) Have adequate financial resources to perform the contract, or the ability to obtain them;

2) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

3) Have a satisfactory performance record;

4) Have a satisfactory record of integrity and business ethics;

5) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors);

6) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them; and

7) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

3.0. PRICE AND PRICE-RELATED FACTORS

a. Price. As stated in FAR Part 14.408-2, the Contracting Officer will determine that the prices offered are balanced, complete, and fair and reasonable before awarding the contract. The Government will evaluate price using one or more of the price analysis techniques in FAR sub-part 15.404-1(b).

b. Price-Related Factors. In accordance with FAR 14.201-8, the following Price-Related Factors shall be evaluated prior to award as applicable: Changes made, or requested by the bidder, in any of the provisions of the invitation for bid, if the change does not constitute a ground for rejection under FAR Part 14.404.

4.0. EVALUATION OF BIDS

a. For award purposes, the Government will calculate and evaluate each Bidder’s Base Year Total Evaluated Price (BYTEP), which will not obligate the Government to place orders totaling this amount.

b. Options. Since the option year prices are determined using the Construction Cost Index (CCI) for the month in which an option is exercised, Bidders are not required to provide pricing for the option years in their bids. Evaluation of options will not obligate the Government to exercise any available option.

c. A Bidder’s prices will be determined by adding all of the extended line item prices in the Price List, TE1, to determine the total evaluated price. Since option years’ prices will be determined using the CCI, the Price List will increase or decrease based upon that published factor from one option period to the next.

Thus, the evaluation of the BYTEP results in the same outcome as evaluating the total price consisting of the base year, all the option years, and ½ of the 4th option period, since each option year would equal the base year’s price. Therefore, evaluating the BYTEP satisfies the requirement to evaluate all of the option periods and the Government’s evaluation of its option to extend services in accordance with FAR clause 52.217-8.

d. Unbalanced pricing may be evaluated in accordance with FAR sub-part 15.404-1(g), as applicable, to assess potential performance risk that could result in unreasonably high prices.

(End of Section)