Appendix H - Task Order SOW.docx

STATEMENT OF WORK

INSERT IJO # HERE

INSERT PROJECT TITLE,

LOCATION (JBLM-LEWIS/MCCHORD), BLDG#

Date: Click here to enter a date.

1. DESCRIPTION OF WORK: Provide all plant, labor, tools, equipment, and materials (except as indicated otherwise in the specifications) and perform all work in strict accordance with the specifications and plans required for the Protective Coatings IDIQ Contract (P.C. IDIQ). The Contractor shall accomplish all items of work needed for this task order in accordance with the applicable drawings, specifications, AWWA, NEC, NFPA, Washington State (WAC), ADA, and provisions of the Protective Coatings contract in order to provide the government a complete and useable product.

1.1. AREA DESCRIPTION: Insert description of location to include building number and where to gain access (Ex: Parking lot entrance on North side of building). Include a brief description of the site’s physical conditions, to include topographic facts that may affect access/work, security requirements of facility/surrounding area, hazardous materials, historical requirements, etc.

2. PRINCIPLE ITEMS TO BE ACCOMPLISHED:

2.1. CLIN 3001AA: Contractor shall …

2.1.1. Start of the description of the requirements.

2.2. CLIN 3001AB: Contractor shall …

2.2.1. Start of the description of the requirements.

2.3. Other work necessary to accomplish the above items:

a. The Contractor shall be responsible for providing a complete and useable product/system and shall be responsible for accomplishing all tasks incidental to the completion of the task order requirements. Requirements for a complete and useable product which are not explicitly called out in the SOW but reasonably discernable via any method other than destructive testing shall be considered a requirement of the Task Order.

2.4. Standards for finish and installation

2.2.1. All means, methods, and proposal submission requirements shall conform to specifications set forth in the Protective Coatings contract and this statement of work. All construction and contractor provided products shall conform to the current JBLM Architectural, Structural, Electrical, Mechanical, Life Safety, and Environmental standards.

2.3.

2.4.

3. CONTRACT CONSTRUCTION PERIOD: The Contractor is required to commence work under this Task Order within Choose # of days. calendar days after the date of award, work diligently, and complete all work no later than Choose # of days calendar days after the date of issuance of the Task Order Award. The time stated for completion includes final cleanup of the premises. The Legal Completion Date associated with this task order is the date when all construction work must be complete and a final inspection conducted and accepted; this is the date when Liquidated Damages will be assessed, if applicable on this task order. Until all required close-out documentation has been submitted and accepted by the government, 5% of the task order price will be withheld.

Construction Duration: Choose # of days

3.1. The work site will/will not be in use by Government personnel during construction.

4. ATTACHMENTS:

1. Include all Attachments here 2.

3.

4.

5.

4.1. Dimensions and utility locations are approximate and must be verified in the field. All supplied As-Builts, shop drawings, and/or sketches are for conceptual use and the government will not be liable for any discrepancies.

5. CONSTRUCTION REQUIREMENTS: The contractor shall notify the Government at least 7 calendar days prior to starting the on-site phase of the project. All work shall be scheduled and coordinated with the Government Project Management Team or their designee. The following phasing related issues shall affect the work.

5.1. Interface with Others: Government use of these facilities is anticipated while the work under this contract is being performed. The work shall be planned and accomplished so that there will be a minimum of interference and inconvenience to occupants in the building, daily operations of the facility, and the vicinity.

5.1.1. Any blockage of building exits, roads, or driveways must be coordinated in advance with the Building POC or Project POC.

5.1.2. Building/Project POC – this may the building manager, individual responsible for access/coordination, or simply the project manager.

5.1.3. Discuss any scheduling and phasing needs in this section. Examples would be site availability based on unit movement, working hours of the facility occupants, phasing needs, must-complete-by dates. Additional concerns may include activities affected by seasonal/weather changes. If unused, delete this paragraph.

5.2. Work Hours: Normal work hours are from 0730 to 1630, Monday through Friday, except Federal holidays. Contractor shall not be permitted to work other than normal work hours unless authorized by the Contracting Officer. The contractor may request base access through the Contracting Office.

5.3. Preconstruction Requirements: The Contractor shall setup a pre-construction meeting presided over by the Contractor prior to commencing construction activities. The Contractor shall submit a site-specific construction schedule and site specific work plan prior to this meeting for Government approval and use during the pre-construction meeting. Location and duration of this meeting will be project specific and based on the needs of the project as determined by the Government and Contractor Project Manager agreement. This Pre-Construction meeting occurs prior to the prep meeting and does not take the place of this meeting.

5.4. Liquidated Damages: Liquidated damages will/will not be in included in this task order.

5.4.1. [If the contractor fails to complete the work within the time period specified above, liquidated damages in the amount of Enter operational LD cost, per impact calculation which account for actual government costs incurred if the task order / contract is not completed on time. per calendar day will be assessed, in addition to the amount of Enter administrative LD costs, in accordance with base contract. stated in the base Contract, for a total of Combine administrative and operation LD costs.]

5.5. Permits:

5.5.1. The Contractor shall obtain and submit copies of ALL permits, unless otherwise specified. Each permit shall be obtained before starting the respective items of work. The includes, but is not limited to, permits necessary for decontaminating water and sewer systems, air permits, and digging permits.

5.6. Environmental Project Restrictions: The Contractor shall comply with all Joint Base Lewis-McChord (JBLM) environmental requirements, including the most current installation regulation 200-1 (Environmental Protection and Enhancement) and Protective Coatings specification section 01 57 20.00 10 (Environmental Protection). This includes the submission of an Environmental Protection Plan prior to commencement, as detailed in section 01 57 20.00 10. The JBLM Environmental Division will review the plan and provide any necessary corrections or additions to the Contracting Officer or the COR. Regulation 200-1 and specification section 01 57 20.00 are available at the JBLM Design Standards website (http://www.lewis-mcchord.army.mil/designstandards/).

5.6.1. Environmental Management System (EMS): The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. The installation policy can be found at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/environ_policy.html (click on ‘JBLM Policy’). Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470). [Contract actions at JBLM Yakima Training Center (YTC) will coordinate with the JBLM YTC EMS Coordinator, who can be contacted at (509) 577-3889.]

An environmental awareness training resource is available to the Contractor at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/EnvTraining.html.

5.6.2. Sustainable Acquisition. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/GreenProcurement.

Additionally, the JBLM Guide to Sustainable Acquisition for Construction is available in the “Reference Manuals” section of the JBLM Design Standards webpage (http://www.lewis-mcchord.army.mil/designstandards/index1.htm).

The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the Contracting Officer or the COR for further guidance. Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466 or usarmy.jblm.imcom.list.dpw-green-procurement@mail.mil .

5.6.3. Waste-Water: In accordance with JBLM Reg. 200-3, no construction process or waste water shall be discharged to stormwater. In accordance with JBLM Reg. 200-2, any waste-water generated must be collected, processed, characterized, and disposed of into the JBLM sanitary sewer system or other authorized disposal method. JBLM sanitary sewer discharge requires a JBLM Sanitary Sewer Discharge Permit which is issued by DPW Waste Water Treatment Plan. Prior to discharge the waste water must be characterized. Results shall be submitted for review and approval by Public Works. Process water is not authorized to discharge to the ground or the JBLM storm sewer. The Environmental Protection Plan for the project should identify any potential wastewater generation and the process to which that water will be properly disposed

5.6.4. Hazardous Materials: For any hazardous materials, the Contractor shall submit an initial list of hazardous materials to be used (including unit of measure and Safety Data Sheet for each product). A copy of these documents must be submitted to the Joint Base Lewis-McChord (JBLM) Pollution Prevention Program (usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil prior to commencement. These items must be reviewed by Pollution Prevention and authorized for use if they are not already on the JBLM installation Authorized Use List. The Contractor shall not use any hazardous materials not listed on their current AUL issued by Pollution Prevention.

For any in-use hazardous materials, the Contractor shall submit a hazardous material inventory on HJB Form 953 noting the hazardous materials used, the units of measure, quantities used, storage locations, and other information indicated on the form. This inventory shall be submitted at the end of the project. If the project goes into a new calendar year, the Contractor shall also submit a copy of this inventory (accounting for all hazardous materials) by 15 January. For any hazardous materials stored on JBLM, this inventory shall be submitted by the 15th day following the calendar year quarter in which the hazardous materials were used or stored. All HJB 953 inventories shall be submitted electronically and addressed to the Contracting Officer or the COR with usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil included in the carbon copy (“cc”) line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program (966-6469). The current HJB Form 953 and form instructions are available at Section 01 57 20.00 10 of the JBLM Design Standards.

5.7. Utility Outages: Work shall be scheduled so that such utility outages are minimized. Any outages shall be coordinated with building’s users, through the JBLM PW Project Manager and/or JBLM PW Quality Assurance. A minimum of 14 calendar days is required for notification of utility outages. Any exterior electric outages must be coordinated through the DPW project manager in order to coordinate with the current Utilities Privatization Contractor.

5.7.1. Availability of Utilities: Subject to available supply, reasonable amounts of potable water and electricity will be furnished by the Government, without charge, to the contractor from existing outlets and supplies. Contractor shall reasonably conserve these resources.

5.8. Government Furnished Material/Equipment: The Government may provide material and/or equipment for installation by the Contractor. In these instances the Contractor, DPW, and Contracting POCs shall meet to agree on the condition of the furnished materials/equipment prior to installation.

5.8.1. The following government furnished material/equipment will be installed by the Contractor: (if none, state “N/A”)

6. SUBMITTALS: The following list of submittals is a recommended list by the government and should not be the sole source for consideration for submittals. All sketches, modifications, adaptations, quality assurance requirements, and contractual provided products should be submitted to the government for review and consideration. Any submittals determined to be necessary during the task order will become a requirement of the contract. Accurate submission of submittals remains the responsibility of the contractor and verification remains the requirement of the government.

ITEM NO. TYPE OF SUBMITTAL REQUIRED

7. ASBESTOS AND LEAD PAINT:

7.1. A lack of notification of known existing hazardous materials from Public Works or other Federal organization concerning all Hazardous Materials does not alleviate the contractor’s responsibilities of a “good faith” survey required by the current contract to protect their workers if suspect material is discovered. This good faith survey is to be conducted, if necessary, at the contractor’s expense. All surveys conducted by the contractor, whether showing lack of ACM or confirmation, shall be submitted to the Government.

7.2. ASBESTOS SURVEY:

7.2.1. Existing suspect materials involved with all disturbance work are assumed to be Asbestos-Containing Material (ACM). It is the contractor’s responsibility to either test for, or to assume the suspect material is ACM, and that it is abated /encapsulated in accordance with AHERA, Federal, and Local regulations. No Asbestos Hazard Emergency Response Act (AHERA) inspection is required when the suspect materials are assumed to be ACM. The government reserves the right to accept assumptions of ACM-positive, or to require such AHERA surveys to be performed.

7.2.2. [Available AHERA survey data is attached as Attachment ___. The Contractor shall determine the adequacy of the existing survey documentation and include additional AHERA inspections in the proposal when required to accurately delineate asbestos disturbance work]

7.2.3. When performed, inspections shall be accomplished in accordance with the Asbestos Hazard Emergency Response Act (AHERA), Federal and Local regulations. A Certified AHERA Asbestos Building Inspector shall perform all inspections. The inspection documentation shall comply with AHERA, Federal and Local regulations and shall include assessment of each Asbestos-Containing Material (ACM), its location, quantity, type, friability and percentage of asbestos.

7.2.4. If the tested material is positive for asbestos, or assumed to be ACM and must be disturbed during project execution, contractor shall have a certified Asbestos Contractor perform all asbestos disturbance work necessary to complete the project in accordance with 29 CFR 1926.1101, WAC 296-62-077, 296-65, and PSCAA Regulation 3.4. A certified abatement plan and all other applicable requirements of ‘UFGS 02 82 13.00 10 Asbestos Abatement’ are also required to be submitted and accepted before work is started. If this effort is believed to constitute differing site condition(s), then submit an RFI identifying the situation. Contractor shall be required to test the suspect material and show a positive test result prior to submitting an RFI for a differing site condition. The Contractor will not be reimbursed for this initial test.

7.3. LEAD PAINT SURVEY:

7.3.1. Existing suspect painted surface materials involved in disturbance work will be considered to contain detectable lead paint. It is the contractor’s responsibility to either test for, or to assume the suspect material is either Lead Based Paint (LBP) or Lead Containing Paint (LCP), and that it is abated/encapsulated in accordance with OSHA, HUD, Federal and Local regulations. The government reserves the right to accept assumptions of LCP/LBP-positive, or to require such LCP/LBP surveys to be performed.

7.3.2. Available lead paint survey is attached at Enclosure XX. The Contractor shall determine the adequacy of the existing survey documentation and include additional lead paint inspections in the proposal when required to accurately delineate lead disturbance work.

7.3.3. When performed, testing shall be accomplished in accordance with OSHA and/or HUD guidelines. A Certified Lead Paint Inspector shall perform lead paint inspections. The inspection documentation shall comply with Federal and Local regulations and shall include identification of all lead paint, its location, quantity, percentage by weight, and TCLP characteristics IAW ASTM E1908-16, “Standard Guide for Sample Selection of Debris Waste from a Building Renovation or Lead Abatement Project for Toxicity Characteristic Leaching Procedure (TCLP) Testing for Leachable Lead (Pb)”

7.3.4. If the suspect lead containing material is tested and proves positive for lead, or when assumed to be a lead containing painted surface, any disturbance work concerning the painted surfaces shall be in accordance with:

7.3.4.1. Federal level: 29 CFR 1926.62: https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10641

7.3.4.2. Washington WISHA-DOSH: WAC 296-62-07521 http://app.leg.wa.gov/WAC/default.aspx?cite=296-62-07521

7.3.4.3. A contractor work plan is required to be submitted and accepted before work is started, in accordance with applicable sections of ‘UFGS 02 83 13.00 20 Lead in Construction’. If this effort is believed to constitute differing site condition(s), then submit and RFI identifying the situation. Contractor shall be required to test the suspect material and show a positive test result prior to submitting an RFI for a differing site condition. The Contractor will not be reimbursed for this initial test.

8. Anti Terrorism (AT) and Operational Security (OPSEC)

8.1. AT Level I Training: All contractor and their subcontractors employees required to work on JBLM shall complete AT Level 1 awareness training prior to commencing work on JBLM. The contractor shall submit a signed company letter stating the annual AT Level 1 training has been or will be completed by all employees and subcontractors employees prior to commencing any work on JBLM. Training certificates shall be maintained and be available for inspection. Compliance may be verified by government QA. AT Level 1 awareness training is available at the following website: https://jkodirect.jten.mil

8.2. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall comply with Joint Base Lewis-McChord security regulations: JBLM Regulation 210 1, JBLM Post Regulations, Chapter 7, section XVII; JBLM Regulation 190-13, Access to and Conduct While on the Joint Base Lewis-McChord; and JBLM Regulation 190-5, Installation Traffic Code. Contractor employees shall display either contractor provided identification badges, RAPIDGate Badge (program expiring on 1 Aug 2019) or the AIE Long Term Badge issued by JBLM. If the contractor does not have an AIE Long Term Badge, they shall develop a contractor-provided identification badge made of nonmetallic material, easily readable and include the employee's name, the contractor's name, and a recent color photograph of the employee. The first step to obtain an AIE Long Term Badge (12 months) is to ensure the contractor’s corporation is on the DES Contractor Access List (CAL) with the correct dates for the contract/task order, the contractor will request through the PM/COR to be placed on the CAL. Both MICC and PW have POCs for the PM/COR to process CAL additions. The second step is a copy of the company’s personnel roster of those requiring badges (showing full name and date of birth) needs to be sent through the PM/COR who will process the list through the MICC or PW POC to DES. If the individuals on the list require access outside of 0700-1700 Monday to Friday this needs to be annotated on the list. The third step is to request AIE Long Term Badge using the AIE LONG TERM BADGE REQUEST FORM, the form will require a government employee signature and is turned in at Waller Hall Vehicle Registration where the badge is issued. Contractor personnel shall wear the identification badge at all times when performing work under this contract at a Government site, including while attending Government meetings that may take place outside the Government facility. Each contractor employee shall wear the identification badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.2.1. Real ID Act. Joint Base Lewis-McChord is in compliance with the REAL ID Act of 2005. This means visitors presenting drivers licenses and Identification cards stating “Not Valid For Federal Purposes" or "Federal Limits May Apply” will need to provide supplemental documentation to prove identity (see link below) in order to be issued a temporary installation pass or a AIE long term pass. If a visitor requesting access does not have REAL ID Act compliant form of identification and cannot provide supplemental identity proofing documents, they must be escorted at all times while on the installation. Each time the pass or AIE long term pass is renewed the supplemental documentation will need to be provided again. For the most current information concerning state-by-state compliance with the REAL ID Act, visit:

HTTPS://WWW.DHS.GOV/CURRENT-STATUS-STATES-TERRITORIES.

8.3. iWATCH: All contractor employees and their subcontractors employees required to work on JBLM shall complete iWatch training prior to commencing work on JBLM. The contractor shall submit a signed company letter stating the one-time iWatch training has been or will be completed by all employees and subcontractors employees prior to commencing any work on JBLM. Compliance may be verified by government QA. iWatch training is available at the following website: https://www.army.mil/standto/2018-07-25 This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity. Report the suspicious activity to the JBLM Fusion Center (CRIMINT) 253-966-7303/7320, 911 or usarmy.jblm.imcom.list.des-provost-marshal@mail.mil. The “Report Suspicious Activity” flyer will be posted at the job site.

8.4. OPSEC

8.4.1. Operations security (OPSEC) denies adversaries sensitive information, critical information or essential elements of friendly information. This information requires special protection from disclosure that could cause compromise or threat to our National Security, an Army organization, activity, family member, DA civilian, or DOD contractor. OPSEC is everyone’s responsibility that comes in contact with the information. Information that is described below must be controlled, and if the information is in digital or hardcopy format, it needs to be destroyed at contract completion. Control includes not disclosing the information to personnel who do not have the need to have this information; if digital do not post in a manner open to the public (on cloud storage or publicly available site) and if hard copy secure in a locked area (office, trailer, vehicle, etc…) Examples which may be deemed sensitive include but are not limited to information related to:

· Unit structuring

· manning

· equipment

· Training and readiness

· vulnerabilities

· administration and personnel

· Military Operations Planning

· intelligence, counterintelligence

· security

· logistics

· deploying

· acquisition plans

· capabilities

· morale

· financial data and funding

· Drawings, blue prints, as-builts and designs

· utility systems information (electrical, water, waste water, storm water, gas, communications)

8.4.2. Handle any attempt by unauthorized personnel to solicit sensitive information (for example computer breach or questioning employees on or off JBLM) as a Threat Awareness and Reporting. Program (TARP) incident. Report all facts immediately to the JBLM Fusion center (iWatch para 10.3) and inform the COR.

8.4.3. OPSEC Level I Training. All contractor employees and their subcontractors employees required to work on JBLM or have access to contract documents shall complete Level I OPSEC training prior to commencing work on JBLM. The contractor shall submit a signed company letter stating the annual Level I OPSEC training has been or will be completed by all employees prior to commencing any work on JBLM. Training certificates shall be maintained and be available for inspection. Compliance may be verified by government QA. Level I OPSEC training is available at the following website: http://www.cdse.edu/catalog/operations-security.html

8.4.4. [The Contractor shall develop an OPSEC SOP/Plan prior to commencing work on JBLM. The OPSEC SOP/Plan must be reviewed and approved by the Requiring Agency (RA) OPSEC Officer. The SOP/Plan will include the government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. After award, the COR will provide the PW critical information list to the contractor to assist in developing the OPSEC SOP/Plan]

8.5. The Contractor and subcontractors shall pre-screen all employees required to work on JBLM using the E-Verify website (https://www.e-verify.gov/ ) to meet the established employment eligibility requirements. The Contractor shall ensure that the employee has two valid forms of Government issued identification to ensure the correct information is entered into the E-verify system. The contractor shall submit a signed company letter stating all employees have or will be screened in E-Verify prior to commencing any work on JBLM.