Attachment_0023_-_Section_G_Contract_Administration_Data_(West).pdf

W58RGZ‐16‐R‐0271

Attachment 0023 25 August 2017

ATTACHMENT 0023 SECTION G - CONTRACT ADMINISTRATION DATA

G-1. 52.232-4003 INVOICING AND PAYMENT (WAWF) INSTRUCTIONS JAN/2010

All requests for payment shall be submitted electronically through Wide Area Workflow - Receipt and Acceptance (WAWF). Payment requests include receiving reports, invoice and vouchers. Hardcopy submission of receiving reports and invoices will no longer be accepted.

The contractor shall ensure an Electronic Business point of contact is designated in the Central Contractor Registration at http://www.ccr.gov and register to use WAWF-RA at https://wawf.eb.mil. Vendor training is available at http://www.wawftraining.com.

Additional support can be obtained by calling the Army WAWF at 1-877-2-DA-

WAWF (1-877-232-9293).

Types of WAWF Documents:

a. Supplies - The contractor is encouraged to use the Combination Invoice and Receiving Report (COMBO) for submitting invoices for supplies.

This eliminates the need to separately process a receiving report and invoice.

b. Services (Firm Fixed Price) - Select "2in1" for firm fixed price services.

c. Services (Cost Type) - Select Cost Voucher If none of the above types apply to this contract, please call the Army WAWF help desk at 1-877-2-

DA-WAWF (1-877-232-9293).

The following codes will be required to route your receiving reports, invoices and vouchers correctly through WAWF:

CONTRACT NUMBER: TBD

DELIVERY ORDER NUMBER: N/A

CAGE CODE: TBD

ISSUE BY DODAAC: W58RGZ

ADMIN BY DODAAC: W58RGZ

ACCEPTOR DODAAC: TBD

SERVICE APPROVER: TBD

DCAA OFFICE DODAAC: N/A

Send Additional Email Notifications.

After submitting a document in WAWF, the contractor will be prompted to send additional email notifications. Additional emails are to be sent to the following:

larry.e.davis68.civ@mail.mil

G-2. BILLING/PAYMENT INSTRUCTIONS

a. For the CLINs identified as a Firm Fixed Price (FFP) type CLIN in Schedule B the Contractor is authorized to bill monthly for 1/12 of the obligated amount for the applicable CLIN with exception of the Transition In/Out of which the Contractor is authorized to bill 1/3 per month for Transition In and 1 payment for Transition Out. At contract award the total CLIN amount will be converted to a monthly amount and entered at Section B.

c. For the CLINs identified as Cost Reimbursable (CR) the contractor is authorized to bill monthly for the actual allowable incurred cost up to the amount obligated for the applicable CLIN.

d. For the CLINs identified as TIME AND MATERIALS(T&M) the contractor is authorized to bill monthly for the actual cost (hours x rate) expended for that period up to the obligated amount for the applicable CLIN.

e. For the CLINs identified as COST PLUS FIXED FEE LEVEL OF EFFORT (CPFF LOE) the contractor is authorized to bill monthly.

G-3. 52.245-4006 DEPARTMENT OF DEFENSE ACTIVITY ADDRESS CODE

(USAAMCOM)

OCT/1992

(a) This contract will require government property to be provided to the contractor. Shipments of government property to contractors cannot be accomplished without an assigned contractor Department of Defense Activity Address Code (DODAAC).

(b) The DODAAC will be a unique code assigned specifically to each contract/delivery order to be effective for the term of the contract/delivery order and will expire upon completion of the contract/delivery order.

(c) To facilitate the assignment of the DODAAC, the contractor must provide the following information:

(1) Mailing address (including 9 digit zip code):

(2) Freight address:

(3) Contractor and Government Entity (CAGE) Code where the government property is to be delivered:

(4) Standard Point Location Code (SPLC):

(d) The contractor awarded this contract will be notified of the DODAAC when assigned, (approximately 30 days after award). No government property will be provided prior to the assignment of the DODAAC.

G-4. 52.242-4001 PREPARATION AND DISTRIBUTION OF DD FORM 250 (MIRR)

MAR/2001

(a) In addition to the requirement of DOD FAR Supplement Appendix F, when preparing DD Form 250 (MIRR), Material Inspection and Receiving Report, the Contractor shall identify in Block 16, for each shipment entry, the Purchase Request Order number when cited in the contract.

(b) The mailing address for the distribution of DD Form 250 (MIRR) to the National Inventory Control Point/Inventory Control Manager is as follows:

Commander

U. S. Army Aviation and Missile Command

ATTN: CCAM-AL

Redstone Arsenal, AL 35898-5000

(c) When the contract covers Maintenance and Overhaul requirements, the Contractor shall forward one (1) additional copy of DD Form 250 (MIRR) to the following address:

Commander U. S. Army Aviation and Missile Command

ATTN: AMSAM-MMM-OM

Redstone Arsenal, AL 35898-5000

(d) When the contract includes Foreign Military Sales (FMS) requirements, the Contractor shall forward one (1) copy of the DD Form 250 (MIRR) and one (1) copy of the shipping documents to the Foreign Military Sales representatives at the following address:

Commander U. S. Army Aviation and Missile Command

ATTN: AMSAM-SA

Redstone Arsenal, AL 35898-5000

(e) "CONTRACT MAINTENANCE" will be annotated in bold letters on the DD Form 250 for all Maintenance and Overhaul contracts.

G-5. PROPERTY ADMINISTRATOR

The Contracting Officer will designate a single Property Administrator with duties as prescribed in FAR section 45.5. The said Property Administrator will have authority to take certain actions as specifically provided and within the limitations prescribed in the designation (a copy will be furnished to the contractor). In no event will the Property Administrator, by virtue of his designation as such, be empowered to execute or agree to any contract or modification thereof. The Contracting Officer will retain the ultimate responsibility for the administration of the contract, any discrepancy resulting from coordination with or advisement from the Property Administrator shall be addressed, in writing to the Contracting Officer.