Attachment_0006_-_Additional_CDRL_Information_(West).pdf

W58RGZ-16-R-0271

Attachment 0006

1 May 2018

Additional Contract Data Requirements List (CDRL) Information

For

Aviation Field Maintenance (AFM)

Additional Contract Data Requirements List (CDRL) Information

1 May 2018 Page 2 of 32

Attachment 0006 Revision: 1 May 2018

W58RGZ-16-R-0271

Change History

Revision Changes 27 February 2017 Original for RFP 24 March 2017 Added CDRL A041 reflecting PWS changes 29 January 2018 Changed PWS paragraphs for A032 and A040

1 May 2018 Changed CDRL A041 from “Small Business Participation Plan” to “Small

Business Participation Commitment”

Summary This document lists the additional information and/or format for those Contract Data Requirements List (CDRL) called out with miscellaneous data item descriptions. The format shall only be tailored slightly and as approved by the contracting officer.

Additional Contract Data Requirements List (CDRL) Information

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Table of Contents Page Summary A001 Personnel Report (Manning Level Report) A002 Technical Report - Study/Services (Monthly Financial Work Summary Report) A004 Technical Report - Study Services (Causative Research) A005 Technical Report Study/Services (Production Information Report (PIR)) A006 Technical Report Study/Services (Man-hours by CLIN/ROM) A008 Technical Report - Study/Services (TMDE Status) A009 Briefing Material (Production) A010 Facilities Maintenance Report (Equipment and Facilities Report) A011 Quality System Plan (QAPP) A012 Contractor Performance Report (Funds and Man-Hours Expenditure) A013 Technical Report Study/Services (Funding Notification Letter) A015 Technical Report Study/Services (Material/Nonmaterial Support Fund) A016 Technical Report Study/Services (Transition Plan) A017 Contractor's Personnel Roster (Key Personnel Roster) A018 Technical Report Study/Services (Request and Justification for Weekend/Holidays/Overtime) A020 Technical Report - Study/Services (APMS GFP List) A022 Technical Report - Study/Services (QMS Metrics) A023 Technical Report Study/Services (Property Control Plan) A025 Technical Report - Study Services (Program Management Review) A026 Technical Report - Studies/Services (Reset Close-out Packet) A028 Technical Report - Studies/Services (DAL Supplement) A029 Technical Report - Studies/Services (GFP Listing Change) A030 Technical Report - Studies/Services (GFP Procurement Justification) A031 Technical Report - Studies/Services (Disposition Request Packet) A032 Purchase Order (Material/Non-Material Purchase Request) A033 Technical Report - Studies/Services (Activity Cost Estimation Form (ACEF)) A034 Technical Report - Studies/Services (LDDT Investigation Packet) A035 Technical Report - Study/Services (Credit Price Challenge for Turn-in Transactions) A036 Technical Report - Studies/Services (Certificate of Service Report) A037 Technical Report Study/Services (Over-Cost Notification Letter) A038 Technical Report - Study/Services (Crewmember Tracking Report) A039 Technical Report - Study/Services (Accident/Incident Report) A040 Technical Report - Study/Services (Receiving Report) A041 Technical Report - Study/Services (List of Small Business Subcontractors) Appendices

Appendix A - Format for Manning Level Report Appendix B - Format for Monthly Financial Work Summary Report Appendix C - Format for Production Information Report (PIR) Appendix D - Format for Weekly Status Report Appendix G - Equipment and Facilities Report Appendix I - Format for Material/Non-Material Report Appendix L - GFE Procurement Justification and Request formats Appendix M - Disposition Request Packet Appendix N - Format for Aviation Field Maintenance Activity Cost Estimation Form (ACEF)

Additional Contract Data Requirements List (CDRL) Information

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A001 Personnel Report (Manning Level Report)

DI-MISC-81419

PWS 3.1.8.12

1) See format example in Appendix A.

A002 Technical Report - Study/Services (Monthly Financial Work Summary Report)

DI-MISC-80508B

PWS 3.1.8.13

1) See format example in Appendix B.

2) The report shall indicate when work is completed and summarize total labor cost.

A004 Technical Report - Study Services (Causative Research)

PWS 3.2.2.1.6

1) Causative Research shall include the following:

a) NSN.

b) Description of NSN.

c) Unit price.

d) Total cost.

e) Inventory category code.

f) Controlled inventory item code.

g) Condition code of loss quantity.

h) Adjustment document number.

i) Name and grade of the ACTPO.

j) ASDA stock record account number.

k) Loss quantity.

l) Ownership code (ammunition only).

m) Contractor Program Management Approval.

A005 Technical Report Study/Services (Production Information Report (PIR))

PWS 3.1.8.3

1) The Contractor shall verbally notify the COR within 1 hour of any condition that may delay

Contractor's performance.

2) The Contractor shall submit a written Production Information Report (PIR) within 24 hours of identifying the delay to the COR.

3) When the following conditions occur, the Contractor shall notify COR of conditions/deficiencies and comply with reporting requirements of DA Pam 738-751, Submission of Equipment Improvement Recommendations (EIR) and Quality Deficiency Reporting:

a) When it is suspected or confirmed that material failure is the cause of an aircraft accident.

b) A condition or material fault is a hazard to personnel, equipment and missions.

c) A prescribed installation or maintenance action cannot be accomplished due to operational characteristics or durability or cannot be obtained because of faulty design or materials.

d) Conditions which are direct results of poor quality workmanship during OEM, modification, repair or overhaul.

e) Deterioration of installed components or operational equipment due to effects of climatic or environmental conditions, and all materials in storage.

f) Inadequate, insufficient, or otherwise deficient technical publications that prevent or hinder accomplishment of the contracted maintenance which if not corrected, may cause a hazard

Additional Contract Data Requirements List (CDRL) Information

1 May 2018 Page 5 of 32 or be a Safety-of-Flight condition. The contractor shall also provide input or assistance to improve publications by submitting DA Form 2028 IAW 318-1.

g) Conditions, which prevent proper operation of the equipment by operating persons.

h) When aircraft related equipment and systems do not perform to published operational or maintenance standards.

4) When conditions change from those documented, the Contractor shall notify the COR and update the PIR within twenty-four hours of change.

5) See format example in Appendix C.

A006 Technical Report Study/Services (Man-hours by CLIN/ROM)

PWS 3.1.8.14

1) See format example in Appendix D.

A008 Technical Report - Study/Services (TMDE Status)

PWS 3.1.8.11

1) The TMDE Delinquency Report shall include the following:

a) Region/site.

b) Reporting Period.

c) Upcoming 90-day schedule of TMDE calibrations due.

d) Total items being tracked with inventory status of TMDE items.

e) Total items delinquent by type.

f) Total items lost or unaccounted for with item cost.

g) Total items requiring repair with estimated completion dates.

h) Total items currently available for use.

i) Total items currently in calibration.

j) Total items calibrate before use.

k) Total items calibration not required.

l) Contractor Program Management Approval.

A009 Briefing Material (Production)

DI-MGMT-81605

PWS 3.1.8.1

1) The Contractor shall provide production/maintenance status for all efforts within the region.

2) The Contractor shall provide funding status, burn rates, and expected funding shortages or overages related to maintenance.

3) The Government may provide a format during transition in and may adjust the format throughout the period of performance.

A010 Facilities Maintenance Report (Equipment and Facilities Report)

DI-MISC-81423A

PWS 3.1.8.5

1) See format example in Appendix G.

2) Report shall include those issues that affect operational concerns or that could delay performance of the contract.

3) Report shall include risk assessments of facilities.

4) Report shall include risk mitigation activities until concerns are corrected.

Additional Contract Data Requirements List (CDRL) Information

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A011 Quality System Plan (QAPP)

DI-QCIC-81794

PWS 4.6.3

1) DI-QCIC-81794 Tailoring:

a) Paragraph 3 changed to: “The QAPP includes the technical and manufacturing aspects of maintenance, parts, facilities involved, and personnel required.”

b) Paragraph 3.3 does not apply.

c) Paragraph 3.6 changed to: “Process Control: Give details of the method employed to verify process controls are in place and being used in maintenance.”

2) Reference to the documented procedures established for the quality management system.

3) Include a description of the processes and procedures:

a) Development and implementation proficiency of personnel performing maintenance

b) Development and implementation of a training program

c) Maintenance process in compliance with Contract requirements

d) Controlling work performed at multiple locations

A012 Contractor Performance Report (Funds and Man-Hours Expenditure)

DI-FNCL-80331A

PWS 3.1.8.8

1) Section 4.1.1, 4.1.3, and 4.1.4 of DI-FNCL-80331A - All outstanding commitments shall be listed with a “Not to Exceed” amount and estimated date of reconciliation.

A013 Technical Report Study/Services (Funding Notification Letter)

DI-MISC-80508B

PWS 3.1.8.7

1) The Funding Notification Letter shall include the following:

a) Subject line classification of “Notification Only”

b) Accounting Classification Reference Number (ACRN)/CLIN/SLIN/ROM.

c) Funding burn rate measured and projected.

d) Estimated run out date.

e) Contractor Program Management Approval.

2) When the Over-Cost Notification Letter (CDRL A037) is issued at the same time as the Funding Notification Letter, both letters are provided together to the Government, see A037 Technical Report Study/Services (Over-Cost Notification Letter).

A015 Technical Report Study/Services (Material/Nonmaterial Support Fund)

PWS 3.1.8.9

1) See format example in Appendix I.

2) Provide weekly.

3) The report shall detail:

a) Description of why the item is needed

b) ROM Number

c) CLIN Utilized

d) Purchase Amount per item

e) Any Additional Charges per item

f) Total Amount per item

g) Order Date

Additional Contract Data Requirements List (CDRL) Information

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h) Ship Date

i) Estimated Delivery Date

j) Item Description

k) Vender

l) Purpose

4) Total Expenditure Amount for the Report

A016 Technical Report Study/Services (Transition Plan)

PWS 4.5

1) The Transition Plan shall include the following:

a) Detailed plan for conducting a 100% Inventory for all items included under PWS paragraph C.3.1.10 Government Furnished Property (GFP) /Government Furnished Equipment (GFE).

b) The In Plan shall describe how to reach 100 % Inventory completion prior to day one (1) of Period of Performance (POP) for incoming Contractor.

c) Transition Plan 100 % Inventory completion shall include the reconciliation and handover of control from the incumbent to Contractor, where a contracting change is made.

d) The Out Plan shall describe how to reach 100 % Inventory completion prior to the last day of Period or Performance (POP) for outgoing Contractor.

A017 Contractor's Personnel Roster (Key Personnel Roster)

DI-MGMT-81834C

PWS 2.6.9

1) The roster shall include:

a) Program Management (PM)

b) Site Supervision

c) Quality leadership (Regional Quality System Manager)

d) Production Control (PC)

e) Supply Operations leadership

f) Maintenance Operations Management

g) Chief Pilot

h) Safety Leadership (ASO, SSS, and ADSO)

i) GFP Managers (Regional, and Site Property Managers)

j) Maintenance Test Pilots

k) Machining Personnel

l) Welding Personnel (WP)

m) Aviation Life Support Equipment (ALSE) Technician

n) Airframe Condition Evaluation (ACE) Inspector

o) Engine Specialized Repair Activity (ESRA) Mechanics

p) Engine Specialized Repair Activity (ESRA) Inspectors

q) Hazardous Cargo Certifiers

r) Hazardous Cargo Inspectors

s) STAMIS Field Service/Support Personnel

t) FOE/FOD Program Administrator

u) Individual responsible for the Tool Control Program

v) Employees providing classified avionics and quality control support to such equipment

1 May 2018 Page 8 of 32

A018 Technical Report Study/Services (Request and Justification for Weekend/Holidays/Overtime)

PWS 2.6.6

1) The Weekend/Holidays request shall include the following:

a) Region, site, and hangers.

b) Dates to be worked.

c) Milestones to be completed with weekend/holiday work.

d) Aircraft MDS and tail numbers affected.

e) Crew size and skill class working.

f) Requirement for Government Quality oversight; date, times, quantity.

g) Justification for weekend/holiday work.

h) Impact if not approved.

i) Mitigation plan if not approved.

j) Contractor Program Management Approval.

k) Amount of funding needed.

l) ROM(s) associated with the funding source to support the work.

A020 Technical Report - Study/Services (APMS GFP List)

PWS 3.1.10.4

1) The Contractor shall include the following information per GFP item:

a) BAR CODE (BC)

b) LIN NUMBER (LIN)

c) NATIONAL STOCK NUMBER (NSN)

d) NOMENCLATURE (NOMEN)

e) SERIAL NUMBER (SN)

f) REGISTERATION NUMBER (REG NO.)

g) ACCOUNTING REQUIREMENTS CODE (ARC)

h) UNIT OF ISSUE (UI)

i) UNIT COST (UC)

2) The data shall be provided electronically with approval first from the COR and PA.

A022 Technical Report - Study/Services (QMS Metrics)

DI-MISC-80508B

PWS 4.6.3

1) The Contractor shall develop metrics for the following.

a) Regional Corrective Actions Requests (CAR) issued internally in run chart format.

b) Regional CAR four month rolling histogram Pareto analysis format.

c) Regional Foreign Object Detection metrics in run chart format.

d) Regional tool control metrics for lost, damaged, and found tools.

e) Regional internal self-audit results and schedule compliance metrics.

A023 Technical Report Study/Services (Property Control Plan)

PWS 3.1.10.1

1) The Property Control Plan shall describe the contractor’s processes and identify their procedures for complying with each requirement.

Additional Contract Data Requirements List (CDRL) Information

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A025 Technical Report - Study Services (Program Management Review)

DI-MISC-80508B

PWS 3.1.11

1) PMR shall be communication opportunities between the Contractor and Government designed to formally report program status, identify issues and problems, discuss and identify known risks with mitigation, and to develop appropriate follow-up actions as required. The Contractor shall submit an Invitation/Agenda at least fifteen working days in advance of the scheduled PMR to the PCO, AFMD Director, and COR. The Contractor shall provide electronically a Final PMR Brief Package no later than five working days prior to the scheduled PMR to the COR. The Contractor shall submit a Final Meeting Package to include Meeting Minutes no later than five working days post PMR meeting date to the COR.

2) The PMR shall include the following:

a) Title Page - Identifies the report, contract number, and reporting period.

b) Table of Contents or agenda.

c) Executive Summary from Contractor about the status and performance of program support.

d) Program status.

e) Identify issues and problems.

f) Discuss and identify known risks with mitigation.

g) Develop appropriate follow-up actions as required.

h) The following agenda topics shall be discussed at all PMR:

i) Programmatic.

(1) Program Staffing.

(2) Budget Performance - LOE vs. funding levels.

(3) Funds and Man-Hours Expenditure Report for Cost Performance (CDRL A012)

(4) Risk Assessment.

(5) Contractual Issues.

(6) Open Actions.

(7) CDRL delivery performance and data quality.

(8) GFP Inventory Results for the quarter with summary of memorandums for record.

(9) Summary of LDDT packets: how many and values associated.

(10) GFP transactions affecting the property list.

(11) Other topics of interest or concern.

ii) Operations.

(1) Production Performance - performance to TAT, LOE performance.

(2) Quality Performance - quality scores, APT audits, internal audits, internal CAR.

(3) ESOH Quarterly Performance - Safety audit performance, Accidents/Damage, Incident Rate, Number of Lost Workdays.

(4) Continuous Improvement Initiatives - Newly started, ongoing, and completed with savings.

iii) Integration and Logistics

i) After the PMR meeting, the Contractor shall provide:

i) PMR agenda

ii) Final meeting minutes

iii) Final PMR briefing materials

j) Contractor Program Management Approval.

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A026 Technical Report - Studies/Services (Reset Close-out Packet)

PWS 3.2.3.1.4

1) Close-out packet to include the Work Order Detail (WOD).

2) Close out packet shall include an Invoice Certification Letter (ICL).

3) When Depot level work is associated with the aircraft, close out packet shall include a Depot

Invoice Certification Letter (DICL)

4) Close-out Packet no more than fourteen days after completion of MTF

A028 Technical Report - Studies/Services (DAL Supplement)

PWS 2.11

1) The Contractor shall submit the data as indicated in the request.

2) Data format and content shall be as per the request.

A029 Technical Report - Studies/Services (GFP Listing Change)

PWS 3.1.10.4.1

1) All supporting documentation causing change, i.e., DA Form 2082 Property Inventory Work

Sheet and Issue Document; Turn-in documentation DD Form 1348-1a; DD 1149 Requisition and Invoice/Shipping Document reflecting gains/losses.

2) The GFE/GFP Listing Change shall include the following:

a) Region/site.

b) Date of last complete GFE property listing submitted to the Government.

c) Remarks related to the change.

d) Property tracking identification.

e) Contractor Point of Contact for Government property management.

f) Contractor Program Management Approval.

A030 Technical Report - Studies/Services (GFP Procurement Justification)

PWS 3.1.10.6

1) The GFE Procurement Justification shall include the following:

a) Region/site.

b) Date of procurement request.

c) List of items needed for procurement.

i) Quantity.

ii) National Stock Numbers.

iii) Part Numbers.

iv) Description.

v) Cost.

d) Justification for procurement.

e) Impact if not approved.

f) Mitigation plan if not approved.

g) Contractor Program Management Approval.

h) Government Approval.

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A031 Technical Report - Studies/Services (Disposition Request Packet)

PWS 3.1.10.5.2.1

1) The Disposition Request Packet shall include the following:

a) Region/site.

b) Date of disposition request.

c) List of forms needed for disposition.

i) DD FORM 1149 Requisition and invoice/Shipping Document for Non-Expendable.

ii) DD FORM 1149 for Expendable/Durable Property/Materiel.

iii) DD FORM 1577 Condition Tag-Materiel.

iv) DD FORM 1348-1 Issue Release/Receipt Document.

d) Justification for disposition.

e) Impact if no disposition.

f) Mitigation plans if no disposition.

g) Contractor Program Management Approval.

h) Government Approval

i) List of items being turned in, in MS Excel format.

A032 Purchase Order (Material/Non-Material Purchase Request)

DI-MISC-81616

PWS 3.1.13.1

1) The Material/Non-Material Purchase Request shall include the following:

a) Region/site.

b) Date of request.

c) List of items needed for procurement.

i) Quantity.

ii) Item numbers.

iii) Part Numbers.

iv) Description.

v) Cost.

d) Justification for procurement.

e) Impact if not approved.

f) Mitigation plan if not approved.

g) Contractor Program Management Approval.

A033 Technical Report - Studies/Services (Activity Cost Estimation Form (ACEF))

PWS 2.5.3.1

1) See format example in Appendix N.

A034 Technical Report - Studies/Services (LDDT Investigation Packet)

PWS 3.1.10.7.3.3

1) Email notification shall include Contract Number, item, site, and brief description if the discrepancy.

2) The Completed packet shall include the results of the investigation and actions to correct.

1 May 2018 Page 12 of 32

A035 Technical Report - Study/Services (Credit Price Challenge for Turn-in Transactions)

PWS 3.2.2.2.10.4

1) The Contractor shall provide:

a) Contract Number

b) GFP turn-in date

c) Turn-in location

d) Item(s) NIN

e) Item(s) quantity

f) Item(s) description

g) Item(s) credit price

h) Item(s) expected value

i) Rational supporting credit price adjustment

A036 Technical Report - Studies/Services (Certificate of Service Report)

PWS 3.1.8.2

1) Summarizing by CLIN/SLIN, Tail Number, and Rough Order of Magnitude (ROM) for the Total

Man-Hours (MH), Direct MH, Indirect MH, Non-productive MH, Overtime MH, and number of employees.

2) MH broken out by skill classification for each CLIN/SLIN.

3) Report hours to the fidelity that they are recorded (example if employees report time by 6 minute increments, the hours should be reported as tenth hours).

4) Non-productive time subtotaled and broken out by skill and type of employee with an explanation.

5) Signed by the Program Management and Site Supervision certifying that the information was reviewed for accuracy.

6) The Government may provide an example format during the transition in period and may also adjust format needed during the period of performance.

A037 Technical Report Study/Services (Over-Cost Notification Letter)

PWS 3.1.8.6

1) The Over-Cost Notification Letter shall include the following:

a) Subject line classification of “Critical Need Funding.”

b) Accounting Classification Reference Number (ACRN)/CLIN/SLIN/ROM.

c) Estimated run out date.

d) Estimated over-run amount.

e) Funding burn rate measured and projected.

f) Mitigation plans if Government cannot provide funding.

g) Contractor Program Management Approval.

2) When the Over-Cost Notification Letter is issued at the same time as the Funding Notification Letter (CDRL A013), both letters are provided together to the Government, see A013 Technical Report Study/Services (Funding Notification Letter).

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A038 Technical Report - Study/Services (Crewmember Tracking Report)

PWS 3.1.8.15

1) The Contractor shall use the format provided in AR 95-20 Attachment 9 (issued April 2014)

A039 Technical Report - Study/Services (Accident/Incident Report)

PWS 4.2.5

1) For Aviation Accident Reporting the Contractor shall provide reports IAW DA PAM 385-40 chapter 3.

a) The Contractor shall use Army Abbreviated Aviation Accident Report (AAAR) DA Form 2397 series.

2) For Ground Accident Reporting the Contractor shall provide reports IAW DA PAM 385-40 chapter 4.

a) The Contractor shall use Army Abbreviated Ground Accident Report (AGAR) DA Form 285 series.

3) For any other accident/incident reporting the Contractor shall provide reports in contractor format.

4) The Contractor shall submit report to PCO, COR, GFR and site Additional Duty Safety Officer

(ADSO) within five working days.

A040 Technical Report - Study/Services (Receiving Report)

DI-MISC-80508B

PWS 3.1.13.7

1) The Contractor shall include corresponding Materiel/Non-Materiel Purchase Request.

2) The report shall include in tabular form, whenever possible:

a) Equipment nomenclature.

b) Report date.

c) Contract number.

d) Equipment or part number.

e) Quantity or lot size.

f) Quantity inspected.

g) Quantity rejected.

h) Defect description, if rejected.

3) The Contractor shall include the material packing list when applicable.

4) The Receiving Report shall be signed by Site Supervision.

A041 Technical Report - Study/Services (List of Small Business Subcontractors)

PWS 2.6.2.1

1) The Contractor shall identify the list of Small Business Subcontractors used in the performance of this contract.

2) The Contractor shall illustrate their performance to the goals for utilization of small business subcontractors as defined in the Small Business Participation Commitment proposed.

3) If performance is below the goals proposed, the Contractor shall detail reasons for not utilizing small business subcontractors over the reporting period.

Additional Contract Data Requirements List (CDRL) Information

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Appendices Appendix A - Format for Manning Level Report

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Appendix B - Format for Monthly Financial Work Summary Report

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Appendix B continued…

End of Appendix B

Additional Contract Data Requirements List (CDRL) Information

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Appendix C - Format for Production Information Report (PIR)

Additional Contract Data Requirements List (CDRL) Information

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Appendix D - Format for Weekly Status Report

Additional Contract Data Requirements List (CDRL) Information

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Appendix G - Equipment and Facilities Report

Additional Contract Data Requirements List (CDRL) Information

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Appendix I - Format for Material/Non-Material Report

Additional Contract Data Requirements List (CDRL) Information

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Appendix L - GFE Procurement Justification and Request formats

Additional Contract Data Requirements List (CDRL) Information

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Appendix L continued…

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Appendix M - Disposition Request Packet

Additional Contract Data Requirements List (CDRL) Information

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Appendix M continued…

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Appendix M continued…

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Appendix N - Format for Aviation Field Maintenance Activity Cost Estimation Form (ACEF)

Additional Contract Data Requirements List (CDRL) Information

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Appendix N continued…

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End of Appendix N