Solicitation Amendment W5168W27RA0140002 SF 30.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of the modification is to Block 14 (Description of Amendment/Modification):

accomplish the following:

1) Add: Attachment S - FRAL W5168W-27-R-A014 Response to Questions, Attachment Lb - Addendum FRAL_Collective_Bargaining_Agreement 2026

2) Update Naming for:

Attachment G - FRAL Pricing Matrix 29 Oct 2026 Attachment La - FRAL Collective Bargaining Agreement_Language Modification

3) Change Period of Performance to read: 15 December 2026 - 14 December 2029.

Special Contract Requirements

Miscellaneous text in this section has been modified from:

SPECIAL CONTRACT REQUIREMENTS

1. Required Insurance.

a. The Contractor shall procure and maintain during the entire period of performance under this contract, the following minimum insurance required in accordance with FAR 52.228-5 Insurance - Work on a Government Installation.

Type Amount

(1) Workman's Compensation $100,000.00 The required Workman's Compensation Insurance shall extend to cover employee's liability for accidental bodily injury or death and for occupational disease with a minimum liability as stated above.

(2) Comprehensive General Liability with minimum limits of: $500,000.00 per accident or occurrence for bodily injury. This insurance shall include contractor's protective liability and contractual liability.

(3) Comprehensive Automobile Liability with minimum limits of:

Per Person: $200,000.00 Per Accident for Bodily Injury: $500,000.00

W5168W27RA0140002

Per Accident for Property Damage: $20,000.00

b. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting interests of the Government in such insurance shall not be effective for such period as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than thirty

(30) days after written notice thereof to the Contracting Officer.

c. The Contractor agrees to insert the substance of this clause, including this paragraph (c), in all subcontracts hereunder.

2. Contractor/Vendor Access to Fort Rucker, AL.

For Installation access to all contract employees, the Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). Contractor will be required to coordinate with COR for additional information.

3. Incremental Funding.

The Government anticipates incremental funding for TO's issued under this contract. DFARS 252.232-7007, Limitation of Government's Obligation (APR 2014), will be included in the subject task orders.

4. Notice of Third-Party Access to Proprietary Information for Cost and Labor Tracking - Program Insights, Controls, and Optimization Tool (PICO) Tool.

a. Notification of Third-Party Access: Army Sustainment Command (ASC) utilizes a third-party software tool and service provider (hereinafter referred to as the "Third-Party Administrator") to monitor, validate, and track cost data, timekeeping records, and labor hours executed under this contract. The Contractor is hereby notified that the Third-Party Administrator will require access to the Contractor's financial, labor, and timekeeping records, which may constitute proprietary information, to perform these contract administration support functions on behalf of the Government.

b. Government Safeguards and FAR Compliance: In accordance with Federal Acquisition Regulation (FAR) 9.505-4, Obtaining access to proprietary information, the Government has executed Non-Disclosure Agreements (NDAs) and incorporated appropriate Organizational Conflict of Interest (OCI) clauses into its contract with the Third-Party Administrator. These measures mandate that the Third-Party Administrator protect the Contractor's proprietary data from unauthorized disclosure and prohibit the use of this data for any purpose other than providing the contracted tracking services to the Government.

c. Contractor Rights and Direct NDAs: The Contractor retains the right to protect its proprietary data. As contemplated by FAR 9.505-4(b), the Contractor has the right to require the Third-Party Administrator to enter into a direct, company-to-company Non-Disclosure Agreement before providing the required cost and timekeeping data to the tool. If the Contractor elects to require a direct NDA, it must promptly notify the Contracting Officer, who will provide the necessary contact information for the Third-Party Administrator. The Contractor agrees to negotiate any such NDA in good faith and without undue delay so as not to impede contract performance or cost tracking requirements.

5. Ordering Instructions.

Services under this contract shall be furnished by the issuance of task orders on a SF 1449. If a phase-in is required, a separate task order will be issued at contract award. The ordering period under which task orders (TOs) may be awarded under this contract will be sixty (60) consecutive months from the contract award date. This contract also includes FAR 52.217-8, Extension of Services, which provides for an additional six (6) months of ordering capability if exercised, for a total potential ordering period of sixty-six (66) months. Task orders may be issued at any time during the ordering period, including up to and on the final day of the ordering period. While task orders will typically be issued for a 12-month period of performance, the Contracting Officer may issue a task order for any period deemed necessary, up to a maximum of 12 months. In no event shall the performance period of any individual task order extend more than one year beyond the final day of the contract's ordering period

(1) Ordering Procedures.

(a) Task orders issued shall include, but not be limited to, the following information:

(i) Date of Order

(ii) Contract, order number and requisition number

(iii) Appropriation and accounting data

(iv) Description of the services to be performed

(v) Period of time in which the services are to be performed

(vi) For the PM CLIN, DFM/ADFM SubCLIN, the total FFP per month

(vii) For each labor category SubCLIN priced per hour, the estimated number of labor hours required, which shall serve as a ceiling for the order and will be established in accordance with the Government's estimated staffing.

(vii) For the ODC CLIN, the estimated amount of dollars expended for purchases of consumables and / or cleaning supplies for the duration of the Task Order.

(b)

(i) Task orders shall be issued under this contract by electronic commerce methods.

The contractor shall acknowledge receipt of any task order within one working day after receipt thereof.

(ii) Oral orders may be placed hereunder only in emergency circumstances by the Contracting Officer or his/her representative. Information described above shall be furnished to the contractor at the time of placing an oral order and shall be confirmed by issuance of a written delivery/task order on a SF 1449 within two working days

(iii) Payment for Labor-Hour Services: For each SubCLIN that includes an applicable labor category and estimated number of hours, the total order value for that SubCLIN is a ceiling. The Government may reduce the final order price based on actual hours worked; in such event, a reduction in the price shall be calculated by multiplying the number of reduced hours by the applicable labor rate. The Contractor shall invoice only actual hours worked at the appropriate SubCLIN rate.

(c) Other Direct Costs: The contractor is authorized to purchase consumables and/or cleaning supplies in support of DFAC operations. Attachment E, Sample Materials List, is provided as a representative, but not all-inclusive list of the consumables and/or cleaning supplies that will be required. The Government will reimburse the Contractor only for the actual price paid for such consumables and / or cleaning supplies. The amount on the ODC CLIN may be reduced based on actual costs incurred; in such event, a reduction in the contract price shall be calculated by subtracting the amount of ODC's validated and invoiced from the stated ceiling / NTE amount.

i. "Actual price" paid by the Contractor for such consumables and/or cleaning supplies includes tax paid, if any, and reduced by any and all credits and rebates, whether accrued or realized, associated with the consumables and/or cleaning supplies provided. "Actual price" does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the Contractor's purchase or provision of such consumables and/or cleaning supplies. The parties expressly agree that the offered and accepted price under CLIN 0001, Program Management and Admin Functions, includes all costs incurred or paid by the Contractor, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the Contractor's purchase or provision of such consumables and/or cleaning supplies.

ii. To be eligible to receive reimbursement for consumables and/or cleaning supplies obtained in support of this contract, the Contractor must obtain at least three quotes for each single purchase order or cumulative purchases for a single category of supply (e.g., all paper products) from one vendor within a 30-day period in excess of $15,000 to ensure that adequate price competition was sought or the Contractor must provide an acceptable justification as to why it was impracticable to do so. The documentation shall include, at a minimum, copies of written quotes, records of phone calls, or catalog price lists from all sources solicited. The Contractor shall provide this documentation to the Contracting Officer for approval in accordance with FAR 52.244-2 (Subcontracts), or as directed by the Contracting Officer, prior to obtaining these supplies. The Contractor shall maintain documentation of all reimbursable purchases until three years after the contract is completed and shall provide access to and copies of such documentation when requested by the Contracting Officer.

iii. The Contracting Officer may reduce the reimbursement by any amount above that which the Contracting Officer finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services. A determination of reasonableness will consider factors such as market research, current price lists, and prices paid for similar items by other Government or commercial entities. Disputes as to the amount by which any reimbursement is reduced shall be resolved in accordance with the "Disputes" clause of the contract. It shall be the Contractor's burden to demonstrate that the price it paid for reimbursable supplies was fair and reasonable.

iv. When the Contractor expects total funding expended for ODC's to reach 85 percent of the total funds available on each ODC CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall be in writing and state the estimated amount of additional funds required to continue performance for the period specified in the Schedule, the current burn rate, and the estimated date the funds will be exhausted.

The Contractor shall not exceed or incur costs that exceed the amount of funding stated on each ODC CLIN at the time a reimbursable item is ordered.

v. The Government is not obligated to reimburse the Contractor for ODC's in excess of the funded amount stated in the Schedule under the Reimbursable CLIN.

vi. The Contractor is not obligated to continue performance of any ODC work under this Contract or otherwise incur costs for ODC's in excess of the funded amount stated in the Schedule under each ODC CLIN unless the Contracting Officer notifies the contractor that the funded amount stated in the Schedule under the applicable ODC CLIN has been increased. Notification shall be in writing. In the event notification is made orally, such notification shall be followed up in writing within two working days.

vii. No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government's obligation to reimburse the Contractor.

viii. Change orders shall not be considered an authorization to exceed the funded amount stated in the Schedule under the ODC CLIN unless they contain a statement expressly increasing the funded amount of the ODC CLIN by a sufficient amount to cover the change order.

(d) Modification of Task Orders.

(i) Task orders may be modified by the Contracting Officer. Modifications to task orders shall include the information set forth in paragraph (b) above, as applicable.

(ii) Task orders may be modified orally by the Contracting Officer in emergency circumstances. Oral modifications shall be confirmed by issuance of a written modification within two working days from the time of the oral communication modifying the order.

(iii) Any reduction in hours or ODCs will typically be reflected in a de-obligation modification at the completion of the task order performance period. However, the Contracting Officer reserves the right to issue a modification to de-obligate excess funds at any time during the performance period to support Government funds management.

(e) Ceiling / Not to Exceed Price: The ceiling / not-to-exceed (NTE) amount for each Labor- Hour SubCLIN and each Other Direct Cost (ODC) CLIN will be the price stated in the task order. These amounts may not be increased except when authorized by a formal modification to the task order. The Contractor is not authorized to incur costs or perform work in excess of these ceilings.

(f) Unilateral Orders. Task orders under this contract will ordinarily be issued after both parties agree on all terms. If the parties fail to agree, the Contracting Officer may require the contractor to perform, and any disagreement shall be deemed a dispute within the meaning of the "Disputes" clause.

(g) Close-out. The Army will perform close-out on individual task order as soon as possible after work is completed, the task order is reconciled, and the contractor has received payment. The Contractor shall close out all task orders within 60 days after completion of services.

5. Additional Invoice Instructions.

(1) The Contractor shall submit invoices not more than once every thirty (30) calendar days covering the amount claimed to be due for services rendered for each individual Task Order. For the Program Manager and Admin Functions CLIN and the DFM/ADFM SubCLIN(s), the invoice shall reflect the approved monthly Firm-Fixed-Price (FFP) for each respective CLIN and SubCLIN.

For the Building Operations CLINs and associated SubCLINs (excluding the DFM/ADFM SubCLIN), the Contractor shall invoice only for actual hours worked at the approved contract labor rates. These invoices must include labor hours expended during the billing period, broken down by labor category description, quantity (hours), unit of measure, and unit price.

Concurrently with the submission of these Building Operations invoices, the Contractor shall submit Reportable A08 (Invoice Tracker) utilizing Government-provided Attachment I, and Reportable A09 (Monthly Certified Labor Hours Summary), a summary report generated from the Contractor's official payroll or timekeeping system reflecting the total hours worked during that billing month. In the event of a discrepancy between the invoiced hours and the supporting documentation, the Contracting Officer may, at their sole discretion, reject the entire invoice or authorize a partial payment for the undisputed hours and costs. Any disputed hours or costs will be held while the discrepancy is resolved in accordance with the contract's Disputes clause.

Note: Provide the A08 Invoice Tracker and the A09 Monthly Certified LaborHour Summary to the following mailbox: usarmy.ria.asc.mbx.aim-ccmd-food-service@army.mil.

(2) The Contractor shall ensure that invoices for reimbursement under CLIN 0005 are itemized for each consumable or cleaning supply. Ensure that supporting documentation for each invoice is a legible copy of the vendor's invoice and provide acceptable proof that the material was used in support of contract operations (e.g., a receiving report signed by a government representative or an internal inventory control record). Attach copies of applicable Contracting Officer's written consent issued pursuant to FAR 52.244-2; if the expenses exceed $15,000.00; or other instances where consent is required. Invoices for reimbursement under CLIN 0005 submitted under this contract must be submitted no later than 90 days after receipt/payment of a payable invoice from a subcontractor. Any invoice for reimbursement not submitted within this timeframe shall not be payable under the contract.

ATTACHMENTS:

Attachment A: FRAL Performance Work Statement (PWS) 20 Oct 26 Attachment B: Workload Data CapabilitiesFRAL Attachment C: AFMIS HeadcountFRAL Attachment D1: GFP ListingFRAL Attachment D2: Real PropertyFRAL Attachment D3: FRAL Durable Property Attachment D4: Incidental PropertyFRAL Attachment E: Sample Materials ListFRAL Attachment F1: Dining Facility MapFRAL Attachment G: FRAL Pricing Matrix Attachment H - FRAL Staffing Matrix Offeror Input Template 7 Oct 26 Attachment I: FRAL Invoice Tracker Attachment J: PMR Briefing TemplateFRAL Attachment K: Contractor Accident Reporting FormatFRAL

W5168W27RA0140002

mailto:usarmy.ria.asc.mbx.aim-ccmd-food-service@army.mil

Attachment L: Collective Bargaining Agreement (CBA) / Supplemental Union FRAL Agreement_w/Language Modification Attachment O - FRAL Government's Estimated Staffing Matrix 7 Oct 26 Attachment P: Past Performance Reference Sheet Attachment Q: Past Performance Consent Letter Attachment R: Past Performance Questionnaire

To:

SPECIAL CONTRACT REQUIREMENTS

1. Required Insurance.

a. The Contractor shall procure and maintain during the entire period of performance under this contract, the following minimum insurance required in accordance with FAR 52.228-5 Insurance - Work on a Government Installation.

Type Amount

(1) Workman's Compensation $100,000.00 The required Workman's Compensation Insurance shall extend to cover employee's liability for accidental bodily injury or death and for occupational disease with a minimum liability as stated above.

(2) Comprehensive General Liability with minimum limits of: $500,000.00 per accident or occurrence for bodily injury. This insurance shall include contractor's protective liability and contractual liability.

(3) Comprehensive Automobile Liability with minimum limits of:

Per Person: $200,000.00 Per Accident for Bodily Injury: $500,000.00 Per Accident for Property Damage: $20,000.00

b. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting interests of the Government in such insurance shall not be effective for such period as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than thirty

(30) days after written notice thereof to the Contracting Officer.

c. The Contractor agrees to insert the substance of this clause, including this paragraph (c), in all subcontracts hereunder.

2. Contractor/Vendor Access to Fort Rucker, AL.

For Installation access to all contract employees, the Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). Contractor will be required to coordinate with COR for additional information.

3. Incremental Funding.

The Government anticipates incremental funding for TO's issued under this contract. DFARS 252.232-7007, Limitation of Government's Obligation (APR 2014), will be included in the subject task orders.

4. Notice of Third-Party Access to Proprietary Information for Cost and Labor Tracking - Program Insights, Controls, and Optimization Tool (PICO) Tool.

a. Notification of Third-Party Access: Army Sustainment Command (ASC) utilizes a third-party software tool and service provider (hereinafter referred to as the "Third-Party Administrator") to monitor, validate, and track cost data, timekeeping records, and labor hours executed under this contract. The Contractor is hereby notified that the Third-Party Administrator will require access to the Contractor's financial, labor, and timekeeping records, which may constitute proprietary information, to perform these contract administration support functions on behalf of the Government.

b. Government Safeguards and FAR Compliance: In accordance with Federal Acquisition Regulation (FAR) 9.505-4, Obtaining access to proprietary information, the Government has executed Non-Disclosure Agreements (NDAs) and incorporated appropriate Organizational Conflict of Interest (OCI) clauses into its contract with the Third-Party Administrator. These measures mandate that the Third-Party Administrator protect the Contractor's proprietary data from unauthorized disclosure and prohibit the use of this data for any purpose other than providing the contracted tracking services to the Government.

c. Contractor Rights and Direct NDAs: The Contractor retains the right to protect its proprietary data. As contemplated by FAR 9.505-4(b), the Contractor has the right to require the Third-Party Administrator to enter into a direct, company-to-company Non-Disclosure Agreement before providing the required cost and timekeeping data to the tool. If the Contractor elects to require a direct NDA, it must promptly notify the Contracting Officer, who will provide the necessary contact information for the Third-Party Administrator. The Contractor agrees to negotiate any such NDA in good faith and without undue delay so as not to impede contract performance or cost tracking requirements.

5. Ordering Instructions.

Services under this contract shall be furnished by the issuance of task orders on a SF 1449. If a phase-in is required, a separate task order will be issued at contract award. The ordering period under which task orders (TOs) may be awarded under this contract will be thirty-six (36) consecutive months from the contract award date. This contract also includes FAR 52.217-8, Extension of Services, which provides for an additional six (6) months of ordering capability if exercised, for a total potential ordering period of thirty-six (36) months. Task orders may be issued at any time during the ordering period, including up to and on the final day of the ordering period. While task orders will typically be issued for a 12-month period of performance, the Contracting Officer may issue a task order for any period deemed necessary, up to a maximum of 12 months. In no event shall the performance period of any individual task order extend more than one year beyond the final day of the contract's ordering period.

(1) Ordering Procedures.

(a) Task orders issued shall include, but not be limited to, the following information:

(i) Date of Order

(ii) Contract, order number and requisition number

(iii) Appropriation and accounting data

(iv) Description of the services to be performed

(v) Period of time in which the services are to be performed

(vi) For the PM CLIN, DFM/ADFM SubCLIN, the total FFP per month

(vii) For each labor category SubCLIN priced per hour, the estimated number of labor hours required, which shall serve as a ceiling for the order and will be established in accordance with the Government's estimated staffing.

(vii) For the ODC CLIN, the estimated amount of dollars expended for purchases of consumables and / or cleaning supplies for the duration of the Task Order.

(b)

(i) Task orders shall be issued under this contract by electronic commerce methods.

The contractor shall acknowledge receipt of any task order within one working day after receipt thereof.

(ii) Oral orders may be placed hereunder only in emergency circumstances by the Contracting Officer or his/her representative. Information described above shall be furnished to the contractor at the time of placing an oral order and shall be confirmed by issuance of a written delivery/task order on a SF 1449 within two working days

(iii) Payment for Labor-Hour Services: For each SubCLIN that includes an applicable labor category and estimated number of hours, the total order value for that SubCLIN is a ceiling. The Government may reduce the final order price based on actual hours worked; in such event, a reduction in the price shall be calculated by multiplying the number of reduced hours by the applicable labor rate. The Contractor shall invoice only actual hours worked at the appropriate SubCLIN rate.

(c) Other Direct Costs: The contractor is authorized to purchase consumables and/or cleaning supplies in support of DFAC operations. Attachment E, Sample Materials List, is provided as a representative, but not all-inclusive list of the consumables and/or cleaning supplies that will be required. The Government will reimburse the Contractor only for the actual price paid for such consumables and / or cleaning supplies. The amount on the ODC CLIN may be reduced based on actual costs incurred; in such event, a reduction in the contract price shall be calculated by subtracting the amount of ODC's validated and invoiced from the stated ceiling / NTE amount.

i. "Actual price" paid by the Contractor for such consumables and/or cleaning supplies includes tax paid, if any, and reduced by any and all credits and rebates, whether accrued or realized, associated with the consumables and/or cleaning supplies provided. "Actual price" does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the Contractor's purchase or provision of such consumables and/or cleaning supplies. The parties expressly agree that the offered and accepted price under CLIN 0002, Program Management and Admin Functions, includes all costs incurred or paid by the Contractor, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the Contractor's purchase or provision of such consumables and/or cleaning supplies.

ii. To be eligible to receive reimbursement for consumables and/or cleaning supplies obtained in support of this contract, the Contractor must obtain at least three quotes for each single purchase order or cumulative purchases for a single category of supply (e.g., all paper products) from one vendor within a 30-day period in excess of $15,000 to ensure that adequate price competition was sought or the Contractor must provide an acceptable justification as to why it was impracticable to do so. The documentation shall include, at a minimum, copies of written quotes, records of phone calls, or catalog price lists from all sources solicited. The Contractor shall provide this documentation to the Contracting Officer for approval in accordance with FAR 52.244-2 (Subcontracts), or as directed by the Contracting Officer, prior to obtaining these supplies. The Contractor shall maintain documentation of all reimbursable purchases until three years after the contract is completed and shall provide access to and copies of such documentation when requested by the Contracting Officer.

iii. The Contracting Officer may reduce the reimbursement by any amount above that which the Contracting Officer finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services. A determination of reasonableness will consider factors such as market research, current price lists, and prices paid for similar items by other Government or commercial entities. Disputes as to the amount by which any reimbursement is reduced shall be resolved in accordance with the "Disputes" clause of the contract. It shall be the Contractor's burden to demonstrate that the price it paid for reimbursable supplies was fair and reasonable.

iv. When the Contractor expects total funding expended for ODC's to reach 85 percent of the total funds available on each ODC CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall be in writing and state the estimated amount of additional funds required to continue performance for the period specified in the Schedule, the current burn rate, and the estimated date the funds will be exhausted.

The Contractor shall not exceed or incur costs that exceed the amount of funding stated on each ODC CLIN at the time a reimbursable item is ordered.

v. The Government is not obligated to reimburse the Contractor for ODC's in excess of the funded amount stated in the Schedule under the Reimbursable CLIN.

vi. The Contractor is not obligated to continue performance of any ODC work under this Contract or otherwise incur costs for ODC's in excess of the funded amount stated in the Schedule under each ODC CLIN unless the Contracting Officer notifies the contractor that the funded amount stated in the Schedule under the applicable ODC CLIN has been increased. Notification shall be in writing. In the event notification is made orally, such notification shall be followed up in writing within two working days.

vii. No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government's obligation to reimburse the Contractor.

viii. Change orders shall not be considered an authorization to exceed the funded amount stated in the Schedule under the ODC CLIN unless they contain a statement expressly increasing the funded amount of the ODC CLIN by a sufficient amount to cover the change order.

(d) Modification of Task Orders.

(i) Task orders may be modified by the Contracting Officer. Modifications to task orders shall include the information set forth in paragraph (b) above, as applicable.

(ii) Task orders may be modified orally by the Contracting Officer in emergency circumstances. Oral modifications shall be confirmed by issuance of a written modification within two working days from the time of the oral communication modifying the order.

(iii) Any reduction in hours or ODCs will typically be reflected in a de-obligation modification at the completion of the task order performance period. However, the Contracting Officer reserves the right to issue a modification to de-obligate excess funds at any time during the performance period to support Government funds management.

(e) Ceiling / Not to Exceed Price: The ceiling / not-to-exceed (NTE) amount for each Labor- Hour SubCLIN and each Other Direct Cost (ODC) CLIN will be the price stated in the task order. These amounts may not be increased except when authorized by a formal modification to the task order. The Contractor is not authorized to incur costs or perform work in excess of these ceilings.

(f) Unilateral Orders. Task orders under this contract will ordinarily be issued after both parties agree on all terms. If the parties fail to agree, the Contracting Officer may require the contractor to perform, and any disagreement shall be deemed a dispute within the meaning of the "Disputes" clause.

(g) Close-out. The Army will perform close-out on individual task order as soon as possible after work is completed, the task order is reconciled, and the contractor has received payment. The Contractor shall close out all task orders within 60 days after completion of services.

5. Additional Invoice Instructions.

(1) The Contractor shall submit invoices not more than once every thirty (30) calendar days covering the amount claimed to be due for services rendered for each individual Task Order. For the Program Manager and Admin Functions CLIN and the DFM/ADFM SubCLIN(s), the invoice shall reflect the approved monthly Firm-Fixed-Price (FFP) for each respective CLIN and SubCLIN.

For the Building Operations CLINs and associated SubCLINs (excluding the DFM/ADFM SubCLIN), the Contractor shall invoice only for actual hours worked at the approved contract labor rates. These invoices must include labor hours expended during the billing period, broken down by labor category description, quantity (hours), unit of measure, and unit price.

Concurrently with the submission of these Building Operations invoices, the Contractor shall submit Reportable A08 (Invoice Tracker) utilizing Government-provided Attachment I, and Reportable A09 (Monthly Certified Labor Hours Summary), a summary report generated from the Contractor's official payroll or timekeeping system reflecting the total hours worked during that billing month. In the event of a discrepancy between the invoiced hours and the supporting documentation, the Contracting Officer may, at their sole discretion, reject the entire invoice or authorize a partial payment for the undisputed hours and costs. Any disputed hours or costs will be held while the discrepancy is resolved in accordance with the contract's Disputes clause.

Note: Provide the A08 Invoice Tracker and the A09 Monthly Certified LaborHour Summary to the following mailbox: usarmy.ria.asc.mbx.aim-ccmd-food-service@army.mil.

(2) The Contractor shall ensure that invoices for reimbursement under CLIN 0005 are itemized for each consumable or cleaning supply. Ensure that supporting documentation for each invoice is a legible copy of the vendor's invoice and provide acceptable proof that the material was used in support of contract operations (e.g., a receiving report signed by a government representative or an internal inventory control record). Attach copies of applicable Contracting Officer's written consent issued pursuant to FAR 52.244-2; if the expenses exceed $15,000.00; or other instances where consent is required. Invoices for reimbursement under CLIN 0005 submitted under this contract must be submitted no later than 90 days after receipt/payment of a payable invoice from a subcontractor. Any invoice for reimbursement not submitted within this timeframe shall not be payable under the contract.

ATTACHMENTS:

Attachment A: FRAL Performance Work Statement (PWS) 20 Oct 26 Attachment B: Workload Data CapabilitiesFRAL Attachment C: AFMIS HeadcountFRAL Attachment D1: GFP ListingFRAL Attachment D2: Real PropertyFRAL Attachment D3: FRAL Durable Property Attachment D4: Incidental PropertyFRAL Attachment E: Sample Materials ListFRAL Attachment F1: Dining Facility MapFRAL Attachment G: FRAL Pricing Matrix Attachment H - FRAL Staffing Matrix Offeror Input Template 7 Oct 26 Attachment I: FRAL Invoice Tracker Attachment J: PMR Briefing TemplateFRAL Attachment K: Contractor Accident Reporting FormatFRAL Attachment L: Collective Bargaining Agreement (CBA) / Supplemental Union FRAL Agreement_w/Language Modification Attachment O - FRAL Government's Estimated Staffing Matrix 7 Oct 26 Attachment P: Past Performance Reference Sheet Attachment Q: Past Performance Consent Letter Attachment R: Past Performance Questionnaire

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mailto:usarmy.ria.asc.mbx.aim-ccmd-food-service@army.mil

List of Attachments

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0012 Attachment G - FRAL Pricing Matrix 29 Oct

Attachment G - FRAL Pricing Matrix 29 Oct 2026

02 Nov

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No

0020 Attachment La

- FRAL

Collective Bargaining Agr eement_Langu age Modification

Attachment La - FRAL Collective Bargaining Agreement_Language Modification

Attachmen t La -

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Collective Bargaining Agreement _Languag e Modificat ion

02 Nov

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No

To:

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Document Description Reference Identifier

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0012 Attachment G - FRAL Pricing Matrix 29 Oct

Attachment G - FRAL Pricing Matrix 29 Oct 2026

02 Nov

Attach ment

No

0020 Attachment La

- FRAL

Collective Bargaining Agr eement_Langu age Modification

Attachment La - FRAL Collective Bargaining Agreement_Language Modification

Attachmen t La -

FRAL

Collective Bargaining Agreement _Languag e Modificat ion

02 Nov

Attach ment

No

The following contract documents were added:

Attachment G - FRAL Pricing Matrix 29 Oct 2026 Attachment La - FRAL Collective Bargaining Agreement_Language Modification Attachment Lb - Addendum FRAL_Collective_Bargaining_Agreement 2026 Attachment S - FRAL W5168W-27-R-A014 Response to Questions

The following contract documents were deleted:

Attachment G - FRAL Pricing Matrix 28AUG2026 Attachment L - FRAL Collective Bargaining Agreement_Language Modification

The following contract documents Page Counts were changed:

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Attachment G - FRAL Pricing Matrix 29 Oct 2026 non e

Attachment La - FRAL Collective Bargaining Agreement_Language Modification non e

Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified from:

Addendum to FAR 52.212-1 Instructions to Offeror - Commercial Products and Commercial Services (SEP 2023)

A. Proposal Submittal and Communications Regarding this Solicitation

1. Offerors shall submit their proposal via email or the Regular Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. The link to access PIEE is https://piee.eb.mil/. Offerors will be required to have WAWF Vendor access in PIEE, therefore should ensure that access is granted prior to the closing date and time of the solicitation. Offeror's submissions through the PIEE Solicitation Module must be made no later than (NLT) the closing date and time specified on the SF 1449. You will need the following information:

Contracting Officer: Jeffery D. Harris Contract Specialist: David W. Fedison Contracting Office Location Code: W5168W Contract or Solicitation Number Type: RFP Contract or Solicitation Number: W5168W-27-R-A014

The PIEE Solicitation Module will not accept attachment naming with any spaces or special characters. An example of an acceptable naming convention is:

OfferorName_Vol_I_TAB_A_SF1449

All Technical Questions are due No Later Than (NLT) 21 Oct 2026 12:01 CST. Offerors will submit questions in writing to Contracting Officer and Contract Specialist through jeffery.d.harris.

civ@army.mil and david.w.fedison.civ@army.mil. The Government will answer questions received up until due date listed above and provide responses to interested parties via System for Award Management (SAM) website at https://sam.gov/. Questions received after this date may not be answered.

2. Site Visit. Not applicable

If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale.

B. General Instructions:

1. The proposal must demonstrate the Offeror's capacity and capability to meet all of the requirements set forth in the Performance Work Statement (PWS) referenced herein, convey the Offeror's capabilities for transforming the Offeror's approach understanding into accomplishment;

provide in detail, the plans and methods for so doing; and provide, as requested below, the price to meet contract requirements.

2. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offerors, the contracting officer will review this determination, and if adequate price competition exists, no additional information will be requested.

However, if at any time during this process the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the proposed price.

3. This procurement is subject to the Randolph-Sheppard Act (R-SA), 20 U.S.C. (S)107, Operation of Vending Facilities and 34 CFR (S)395.33, Operation of Cafeterias by Blind Vendors, which establishes a priority for blind persons recognized and represented by the State Licensing Agency (SLA), in the award of contracts for the operation of cafeterias on federal facilities. Accordingly, although the solicitation is set-aside 100% for small business, the State Licensing Agency will also be permitted to submit a proposal in accordance with 34 CFR 395.33(b). This notice is not

W5168W27RA0140002

https://sam.gov/ designed to discourage competition rather, it notifies all potential offerors that the priority established by the R-SA for proposals received from SLAs and their blind vendors is applicable to this procurement.

4. The selection of a source for award purposes will be conducted utilizing FAR Part 12 (Acquisition of Commercial Items) in conjunction with FAR Part 15 (Contracting by Negotiation).

Offers will be evaluated using the criteria under the Addendum to 52.212-2 Evaluation-Commercial Items. Award will be made to a single offeror whose timely offer is deemed responsible IAW FAR, whose proposal conforms to the solicitation requirements and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable (LPTA) offer.

5. By submission of its offer, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements to include those identified specifically as evaluation factors and subfactors. Failure to conform to any solicitation requirement may render the offer unacceptable and therefore ineligible for award.

6. Period of Acceptance of Offers: FAR clause 52.212-1 (b), Period for Acceptance of Offers, is 240 calendar days.

7. Instructions outlined in paragraph C below prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

8. Debriefings. Upon notification, unsuccessful offerors may request and receive a debriefing IAW the requirements of FAR 15.301. In accordance with the provision DFARS 252.215-7016, if the contract award is in excess of $10 million and not in excess of $100 million, a small business or non-traditional defense contractor may request disclosure of the agency's written source selection decision document, redacted to protect the confidential and proprietary information of other offerors. For award of a contract in excess of $100 million, The IRC will post the written source selection decision document, redacted to protect confidential and proprietary information of other offerors, on www.sam.gov.

9. Notice of Use of Artificial Intelligence (AI) tools in Proposal Evaluation. The Government may employ AI as a tool to assist in the analysis and review of offeror proposals. AI tools may be used to support tasks such as summarizing proposal content, identifying compliance with request for solicitation requirements, and highlighting areas of potential strength, weakness, or risk.

Maintaining Inherently Governmental Functions: Notwithstanding the use of AI tools to support the evaluation process, all final evaluation judgements, including the assignment or assessment of adjectival ratings, best value determinations, and source selection decisions, will be made exclusively by duly appointed Government personnel. The Government retains sole responsibility for all inherently governmental functions and will not delegate decision making authority to any AI tool.

Offeror Confidentiality and Data Protection: The AI tools utilized by the Government will be employed in a manner consistent with applicable regulations that govern the protection of proprietary and source selection sensitive information. The AI tool will be an output-only system.

Any generated report data is not saved. No proposal data will be transmitted to or processed by external, non-Government systems without appropriate safeguards and authorizations in place.

Offerors shall submit proposals that are clear, concise, and readily readable. To ensure accurate analysis by automated evaluation tools and maintain the integrity of the source selection process, the following restrictions apply:

Visible Text Only: All proposal content must be presented as visible text. The inclusion of any concealed text is strictly prohibited Font and Size: Proposals must adhere to the following font and size requirements: Text type shall be Times New Roman. Except for the reproduced sections of the RFP document, the text size (font) shall be no less than 12-point with normal proportional spacing. For tables, charts, graphs and figures, the text shall be no smaller than Times New Roman 10-point. Text lines in all tables, charts, graphs, and figures shall have single (1) line spacing.

Compliance Verification: The Government may conduct technical verification to ensure compliance with these requirements. Proposals found to contain concealed or manipulated text will be considered non-compliant and may be rejected.

C. Proposal Preparation Instructions

1. The offeror's proposal shall consist of four (4) separate volumes: Volume I - Solicitation Documents, Volume II- Technical, Volume III - Past Performance, and Volume IV - Price.

2. Proposal Format

a. The proposals shall be organized into the four (4) volumes identified at Table 1. A cover sheet should be provided, clearly marked as to volume number, title, solicitation identification, and offeror's name. All text shall be single spaced and on white background with black color font (Black and white requirement does not apply to graphics or photos. Company stationery and logos are acceptable). Documents shall be easily readable (12-pitch type or 10-point proportion spacing).

Cross references should be utilized to preclude unnecessary duplication of data between sections.

Digital copies shall be provided in Microsoft Word, PDF, PowerPoint, and/or Excel as outlined in Table 1.