SOL_W15QKN16R0002_PLS_EXHIBIT_D_CDRL_D005_DID_OT-16-10024_TRANSITION_MANAGEMENT_PROCESS_PLAN_02FEB2017.pdf

DATA ITEM DESCRIPTION

Title: TRANSITION MANAGEMENT PROCESS PLAN Number: OT-16-10024 Approval Date: 20160407 AMSC Number: N/A Limitation: W15QKN-16-R-0002/0003 and associated task orders DTIC Applicable: No GIDEP Applicable: No Preparing Activity: AM Project Number: N/A Applicable Forms: N/A

Use/relationship: The Transition Management Process Plan describes the contractor’s management processes and procedures to be used for phase-in and phase-out of performance to ensure a seamless/transparent transition from the existing contract or task order to the new contract or task order. This Data Item Description (DID) is intended for plans at the basic contract-level and for task order-level transition management plans.

This DID contains the format, content, and intended use information for the data product resulting from the work task described in the contract or task order Performance Work Statement. This DID is for one-time use for solicitations W15QKN-16-R-0002/0003, the resulting contracts, and associated task orders.

Requirements:

1. Reference documents. N/A

2. Format. The plan shall be in contractor’s format.

3. Content. The plan shall contain the following:

3.1. Name of Contractor

3.2. Contract number

3.3. Task order number (if applicable)

3.4. Detailed description of plans for entrance transition. This is applicable to basic contracts only. Plan shall include:

3.4.1. An entrance transition project management approach with detailed schedules and high-level representation of key transition events/phases, activities – including processes for execution of task order kick-off meetings, and deliverables – including minutes for kick-off meetings.

3.4.2. Knowledge transfer from incumbent staff and training plan.

3.4.3. Employee hiring/staffing processes and procedures.

3.4.4. Communications strategy for the transition.

3.4.5. Status of Forces Agreement (SOFA) approval process, if applicable.

3.5. Detailed description of plans for exit transition. Plan shall include:

3.5.1. An exit transition project management approach with detailed schedules and high-level representation of key transition events/phases, activities, and deliverables.

The plan shall include a corporate commitment to coordinate the orderly transfer of responsibility for service delivery to the successor contractor or Government such that the level and quality of services, including security if applicable, are not degraded.

3.5.2. Knowledge transfer to successor contractor. This includes transfer of all technical and non-technical data, data and/or software rights, licenses, and other non-proprietary relevant information.

3.5.3. Exit transition staffing plan to ensure the successor has access to key personnel and applicable personnel information and subject matter experts during relevant periods of transition.

3.6. Exit transition plans for task orders shall detail specific transition events, activities and deliverables and also address:

3.6.1. Employee notification procedures and schedule.

3.6.2. Retention of key personnel (if applicable).

3.6.3. Retention of adequate workforce during exit transition.

3.6.4. Turn-over of work-in-progress.

END OF OT-16-10024