Subcontractor Letter of Intent .pdf
PDF 175 KB Posted
- Solicitation number
- IFB-26-00265
- Issued by
- Hillsborough County, Florida
About this file
This is a Subcontractor Letter of Intent form established by Hillsborough County, Florida, for use in the Small Business Encouragement Program. The form is required for all Letters of Intent submitted by bidders and proposers who identify registered Small Business Enterprises (SBEs) as subcontractors on County bids and proposals. The document serves as a formal agreement outlining key terms and understandings between the prime bidder/proposer and the SBE subcontractor. Both parties must provide complete company information, including authorized representatives, contact details, and addresses. Bidders must list the scope of work and work item numbers to be performed by the registered SBE firm, with specific instructions that estimated dollar amounts should only be included for fixed-price contracts and should be left blank for Work Orders, Term Contracts, Professional Services, or CCNA Contracts.
The form establishes that bonus points will be awarded during the bid evaluation process if at least one listed SBE subcontractor is a registered small business enterprise in accordance with the County's SBE Program policies and procedures. For the specific project referenced—the Northwest Transfer Station Community Collection Center Floor Upgrades, a $2,243,136.50 general contracting project for cast-in-place concrete work—the County has established a 5% SBE participation goal. The form requires authorized signature from both the prime bidder/proposer and the registered SBE firm to certify that all information provided is true and correct. This standardized form ensures consistent documentation and compliance with the County's small business utilization requirements across all solicitations.
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Text version
(05/2026)
HILLSBOROUGH COUNTY
SMALL BUSINESS ENCOURAGEMENT PROGRAM
SUBCONTRACTOR LETTER OF INTENT
**This form must be used for all Letters of Intent provided to the County for small business utilization**
A Letter of Intent is required for a/each registered Small Business Enterprise (SBE) listed by a
Bidder/Proposer on a County Bid/Proposal as a proposed Hillsborough County Small Business
Encouragement Program subcontractor outlining key terms and understandings between the two parties regarding a potential future agreement. This Letter of Intent must be signed by authorized representatives of the Bidder/Proposer and the listed registered small business enterprise.
Bid/Proposal Number: Bid/Proposal Title:
Bidder/Proposer:
Company Name:
Authorized Representative:
Telephone: Email:
Address:
City: State: Zip Code:
Registered SBE Firm: Registering Agency:
Company Name:
Authorized Representative:
Telephone: Email:
Address:
City: State: Zip Code:
List the scope of work/work item number to be performed by the Registered SBE firm and estimated dollar amount of each item. If the solicitation is for a Work Order/Term Contract, Professional Services or CCNA
Contract, then leave the “Estimated Dollar Amount” column blank (DO NOT list an estimated dollar amount or percentage of work in this column). If a dollar amount or percentage of work is listed, then this number WILL NOT be taken into consideration in the award of bonus points for SBE utilization. Bonus points will be awarded if at least one (1) of the listed SBE subcontractors is a registered small business enterprise in accordance with the County’s SBE Program policies and procedures.
Scope of Work / Work Item Number Estimated Dollar Amount
By signing this form, we (Bidder/Proposer & Registered SBE Firm), acknowledge that all the foregoing information is true and correct to the best of our knowledge.
Bidder/Proposer: ______________________________________ ______________________
Authorized Representative - Signature Date
Registered SBE Firm: ______________________________________ ______________________
Authorized Representative - Signature Date
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