2-Allowance Authorization Release Form.pdf.pdf

This is an Allowance Authorization Release (AAR) form used by Hillsborough County, Florida to document authorized changes to construction contracts. The form serves as a mechanism for the county to direct contractors to perform additional or modified work within an established allowance budget, with the contractor waiving claims for additional time extensions or monetary compensation beyond the authorized allowance amount. The AAR template includes fields for contract identification numbers, contractor information, cost descriptions, impact days, and allowance amounts, requiring signatures and approval from both the contractor and county representatives including the appropriate department director, procurement services, and legal review.

The form is designed to track allowance work across multiple authorizations, capturing the total allowance included in the contract, cumulative costs from previous AARs, balance of available allowance work, current AAR amounts, and remaining allowance balance. For the Northwest Transfer Station Community Collection Center floor upgrades project with an estimated contract value of $2.24 million, an additional $200,000 allowance was allocated to accommodate potential changes, with 36 additional days provided for allowance work completion. This administrative tool ensures proper documentation and approval of contract modifications while maintaining cost control and preventing scope creep beyond authorized allowance limits. The form must be completed by both contractor and county personnel, with copies distributed to relevant departments including Procurement Services and the County Administrator's Office.