Attachment_J.31_Pre-Proposal_Conference_Presentation.pdf

Equitable Access to Education and Learning

DEMOCRATIC REPUBLIC OF CONGO (DRC)

SOL-660-14-000004

PRE-PROPOSAL CONFERENCE

NOVEMBER 4, 2014 ~ LONDON, U.K.

NOVEMBER 7, 2014 ~ WASHINGTON, DC

USAID Partnering with UKaid

• This RFP is one mechanism under a joint education program with financing from USAID and DFID

• USAID is the Contracting Authority for this RFP and all official communication for this procurement and the resulting Contract will be through the CO and COR

• DFID will be represented on all Technical Evaluation Committees and will review all proposals and receive copies of all reports, budgets, and work plans, and data.

• Successful Offeror will coordinate with other implementing partners under the joint program

Introductions

• USAID Regional Acquisition and Assistance Office

• Linda McElroy, Supervisory Contracting Officer

• Jarrod Zeb Simpson, Contracting Officer

• Ketan Sood, Acquisition Specialist

• USAID/DRC/Education Office

• John Collins

• UK Department for International Development

• Janice Dolan

General Information

• Any questions asked will be posted on FedBizOpps.gov

• The official responses to the questions are those in writing and not the verbal responses from today

• Necessary changes as a result of questions will be incorporated by an amendment to the RFP

• The slides from today’s presentation along with a list of those in attendance here will be posted on FedBizOpps.gov

What you will hear today

• Overview of the Solicitation

• Technical Proposal Requirements

• Cost Proposal Requirements

• Evaluation of Full Proposals

• Selection and Award Process

• Opportunity for Questions and Answers

Overview of the Solicitation

• USAID anticipates the award of one five-year Cost-Plus-Fixed-Fee (CPFF) completion type contract with a maximum estimated cost between $130,000,000 and $140,000,000 for the implementation

Overview of the Solicitation

• Equitable Access to Education and Learning in the DRC:

A primary education initiative to improve equitable access to education and learning outcomes for girls and boys in the Democratic Republic of Congo

• Note: Offerors may propose a different project title

Background

• The DRC, the second largest country in Africa, remains one of the poorest countries in the world, with limited infrastructure.

• For those in primary school, learning levels are extremely poor:

assessments document that 68% of grade 3 and 4 students were unable to read a single word of simple text.

• Almost 80% (2.75 million) of all primary school age children out of school live in rural areas and two thirds are from poor households, living on less than $50 a month.

Background

• Poverty, instability, and distance remain major obstacles for children to enroll in school or remain in school. Girls make up 60% of out of school children of lower secondary school age (12 to 13) and 75% are in rural areas.

• It is estimated that 60% (2.1 million) primary school aged children are out of school related to cost reasons.

• Due to inefficiencies in the system, only 60% of students who start school will complete all six years of primary schooling

Technical Approach Program Objective: Improved educational outcomes for girls and boys in select Education Provinces of the DRC.

IR 2.1 Quality of instruction at the primary level improved.

IR 2.2 Teaching and learning materials used in the classroom effectively.

IR 2.3 Community participation to support school based and extra-curricular learning increased.

Result 1: Equitable enrollments to a quality education environment increased

Result 3: Improved governance and accountability by stakeholders

Result 2: Improved education quality

Intermediate Result (IR) 1.1 Barriers to access for primary education reduced.

IR 1.2 Access to alternative/accelerated learning programs that address out-of school children and youth’ needs increased.

IR 1.3 Community and school collaboration and partnerships to support access to education strengthened.

IR. 1.4 Quality of education environments improved.

IR 3.1 Development and implementation of policies for improved access and learning strengthened.

IR 3.2 School leadership and management strengthened.

IR 3.3 Community and civil society oversight and accountability at local and provincial levels increased*.

IR. 3.4 Effective resource allocation and execution in the education sector strengthened.

IR 3.5 Strengthened systems and capacity at the national, provincial, and school levels.

Key Deliverables Result 1: Equitable enrollments to a quality education environment increased

1. Access to a primary schooling or equivalent setting for 450,000 children and adolescent youth

2. Increased retention of children in target schools by ~ 30% Result 2: Improved education quality

1. Implementation of a full access and quality education package implemented in at least 25 education sub-provinces.

2. Improved reading outcomes for 1.365 million grade 2 & 4 students in local language and/or French Result 3: Improved governance and accountability by stakeholders

1. Engagement to strengthen DRC Min of Ed systems

Required Format for a Full Proposal

Proposals must be submitted in two separate parts:

1. Technical Proposal

2. Cost Proposal

READ the Solicitation Carefully

• All instructions and eligibility requirements found within

• Follow all RFP instructions carefully

• Pay close attention to Sections C, L, M

• Submit ALL required information

Technical Proposal

• Detailed instructions found in Section L.7 of the RFP

• Technical proposal should take into account requirements of the program and evaluation criteria found in the RFP

• The proposal must be written entirely in English

• Technical proposal is limited to 35 pages

• Any pages that exceed these limits will not be evaluated

Cost Proposal

• Detailed instructions found in Section L.8 of the RFP

• Cost proposal must be completely separate from Offeror’s technical proposal

• Must be in English with cost estimates in USD

• There is no page limit to the cost proposal and Offerors must provide the necessary detail and supporting information to address the solicitation requirements and to allow a complete analysis of each line item cost.

Cost Proposal Instructions

• The cost proposal budget must be in Excel format, include all unlocked formulas, and be an unlocked spreadsheet that is not password protected.

• The detailed narrative for the cost proposal must be in Microsoft Word format, be readable, and text accessible. It should describe the assumptions made as well as detailed explanations about how each proposed cost was estimated by line item.

• Please make it easier for us to review your cost proposal by keeping the following in mind:

• Page breaks should be printer friendly

• One budget worksheet for the Prime and each subcontractor which shows the detailed budget for every year side by side.

• All costs must be justified individually in the budget narrative

• Provide supporting documentation for costs (i.e.

biodata forms for personnel).

• The budget summary must be presented in the following format:

Line Item Year 1 Year 2 Year 3 Year 4 Year 5 Total Salaries Fringe Benefits Consultants Travel, Transportation & Per Diem

Allowances Subcontracts Other Direct Costs Indirect Costs

Total Costs

Grants Under Contract $2,450,000 $2,450,000 $2,450,000 $2,450,000 $2,450,000 $12,250,000 Fixed Fee

TOTAL PROGRAM COSTS

Submitting the Proposal

• Only ONE proposal package per organization will be accepted.

• Electronic submission is required to KSood@USAID.Gov and JSimpson@USAID.Gov.

• Email is the only method for submitting proposals

• Zipped files are not accepted due to anti-virus software

• Proposals must be received no later than 8:00 AM

Nairobi local time on December 15, 2014.

• Offerors are responsible for confirming that their complete proposals were received electronically by

USAID

Evaluation of Full Proposals

• The evaluation of proposals will be conducted in two parts:

1. The Technical Proposal will be evaluated by a Technical Evaluation Committee (TEC) appointed by the Contracting Officer

2. The Cost Proposal will be evaluated by the Contracting Officer with cost realism input provided by the TEC

• Evaluations will be conducted in strict accordance with the evaluation criteria in Section M of the RFP

Technical Evaluation Criteria

Criteria Maximum Points

1 Technical Approach 45 Points

2 Key Personnel and Management Approach

28 Points

3 Organizational Capability 12 Points

4 Implementation Schedule and Performance Monitoring and Evaluation Plan

15 Points

5 Past Performance 25 Points

Total 125 Points

Cost Proposal Evaluation

• USAID will also evaluate the proposed costs to determine if they are fair and reasonable using proposal analysis techniques consistent with FAR 15.404.

• Each cost proposal will be evaluated but will not be assigned a rating

• The evaluation of cost will include a determination of cost realism, completeness, and reasonableness.

• Where technical evaluations between proposals are close, cost may be the determining factor.

Selection and Award

• If the Contracting Officer determines that discussions are necessary, s/he will establish a competitive range composed of only the most highly rated proposals.

• In accordance with FAR 52.215 1(f), the Government intends to award a contract resulting from this solicitation to a responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors as set forth in the solicitation.

Next Steps

• Your Team Works Really Hard

• Proposals Due December 15, 2014

• Technical Evaluation Committee Meets

• Negotiations/Discussions

• Award

• Post-Award Conference

• Work Planning and Implementation!!!

Thank you! Opportunity for Questions

• Reminder: Any questions asked today will be posted on FedBizOpps.gov. The official responses to the questions are those in writing and not the verbal responses from today.

• Points of Contact:

Jarrod Simpson – jsimpson@usaid.gov Ketan Sood – ksood@usaid.gov