S02 SOW 523A5-10-316 Laundry Building 45.pdf

Construction S.O.W., Project #523A5-10-316, Upgrade VISN 1 Laundry B.45, Brockton

Project # 523A5-10-316

Upgrade VISN 1 Laundry B.45, Brockton

Statement of Work (Construction)

General Information:

The Contractor shall provide all labor, equipment, materials and supervision for the renovation and improvements of the VISN 1 Laundry, Building 45 for Veterans Affairs Medical Center, Brockton, Massachusetts in accordance with the Contract Documents.

The renovation includes selective demolition of all existing mechanical, electrical and plumbing

(MEP) systems, selective demolition of existing finishes, doors, structural slab, and other existing items. The renovation also includes the construction of structural improvements, doors, electrical systems, HVAC systems, plumbing systems, start-up of previously installed elevator by renovating associated electrical and mechanical components, and interior and limited exterior finishes. In addition to the renovation, the improvements to Building 45 include ensuring exterior envelope around doors, windows, and stair towers along with any penetrations are sealed properly. Moreover, renovation includes the design and construction of a service platform and stairs for dedicated emergency generator system. (This platform is not detailed in the construction documents).

The contractor shall perform all work as required by drawings and specifications to restore the

Laundry Building (Bldg. 45) to an operational facility.

Description of Work:

The contractor shall provide all the necessary supervision, labor, equipment, material, transportation, testing and infrastructure required to complete work for project # 523A5-10-316 Upgrade VISN 1

Laundry Bldg.45, at the Boston Healthcare System Veterans Affairs Medical Center, Brockton, Massachusetts in accordance with the Contract Documents, Scope of Work, Drawings, Specifications, Wage Determination, and Technical Requirements per all Federal, State & Local codes.

The work includes, but is not limited to:

• General construction, renovations, safety and life safety requirements, GEMS and infection control measures, environmental protection, testing laboratory services, quality control, construction waste management, grading and sidewalk, repair of building envelope, structural repairs and replacement, fabrications, thermal and moisture protection, finishes, signage, fire detection and alarm system, fire suppression, plumbing and electrical systems, communications, and schedule management. See drawings and specifications for more information.

• The GC shall provide all labor, material, equipment and supervision to perform structural repairs as shown on design drawings and contract specifications.

• Provide Infection control measures, Lighting, Signage, Controls, Energy and Patient safety features as mentioned in the contract documents.

• Install door and stairs as per contract drawings and provide a six foot wide concrete sidewalk from stairs to paved area South of the building.

• Seal all exterior envelope penetrations to ensure weathertight building envelope. This includes

ALL exterior penetrations whether or not they are specifically called out within the documents.

Contractor is to ensure proper application of sealant products for the materials existing in any given situation.

• The GC shall obtain Confined Space related permits and certifications, and also provide third party rescue crew in case of emergencies to work in confined spaces shown on the contract documents.

• Design, Furnish and Install typical exterior stairs with platform and railings to access all four generators. The GC shall be responsible for providing a design for VA approval.

• The work includes all labor, material, equipment and supervision to perform the required electrical, mechanical and plumbing construction work on this project including replacement and upgrade of electrical systems/service at Bldg. 45 for normal and emergency power (Bldg.

72 Generator), upgrade lighting, fire protection, fire detection/alarm, security and exit lighting, replacement of HVAC duct work, and replacement of plumbing systems. All electrical work shall be executed by a Massachusetts licensed electrical, mechanical and plumbing contractor.

• Furnish and install hand sinks, eye wash shower stations, water bottle filling stations and other items as identified in design drawings.

• The contractor shall thoroughly clean the entire building at the beginning of and at the end of construction work. Additionally, contractor shall maintain daily cleanliness in and around the work area.

• The contractor shall repair concrete slab under the switchgear in the electrical room at one location. This location can be shown by COR on site during site visit or upon contract award.

This line item is not detailed in the Construction Documents and is in addition to all concrete slab work shown in the Construction Documents.

• The contractor shall startup existing equipment (installed in previous project) including but not limited to the elevator, four generators, HVAC equipment, AHUs and any other existing equipment. As most of this equipment was installed under the previous construction project, they are new, but they have never been turned on. Therefore, the GC shall be responsible to provide following services including but not limited to equipment associated connections, sampling and testing of any existing fluids (diesel, oils, etc.) in existing equipment, cleaning and flushing any such fluids to ensure equipment start up is successful.

• The contractor shall be responsible to correct any deficiency found during commissioning of any equipment installed under this contract, including existing HVAC, electrical or plumbing equipment for which the components such as ducts and pipes were changed under this contract.

This may require the Contractor to return to site after commissioning is completed by others.

• The GC shall provide site preparation for a fully functioning self-contained laundry facility including washing, drying, folding and preparation. Soiled and Clean areas shall be fully separated and full access for both receiving and shipping shall be provided. The Laundry

Equipment is to be installed by others under a separate contact.

Submittal and Phasing Requirements:

Contractor shall provide submittals as indicated in the contract specifications. A draft submittal log is submitted by AE to aid the process, but it shall be contractor’s responsibility to provide final list of submittals in the form of submittal register.

Contractor to submit a schedule identifying planned days of work, identifying which area and activities will commence; additionally, the contractor’s schedule shall verify that the construction completion date does not exceed the contracted work period. The schedule is required to be submitted in

Primavera P6 software with .xer file and the schedule log along with other requirements identified in the schedule checklist.

The contractor shall conduct ICRA, ILSM, and GEMS construction review meetings and abide by all associated requirements. The GC shall also submit Site Safety Plan to include Job Specific Written

Plan, OSHA Certification (30 HR for Supervisor, 10 HR for Laborers).

The Contractor shall develop and present to, VHA BHS Engineering, for review and approval, a written Construction Phasing Plan (CPP) that identifies all required information to accomplish the intended work of the construction sequencing for renovation of Laundry Bldg.45. The CPP shall indicate phasing sequence, length of intended phases and shutdowns and clearly define all systems and spaces that are affected. The contractor shall not be permitted to commence construction activities until all submittals identified within the drawings and specifications have been submitted and are approved by the Government. Only after all submittals for the whole project are approved may the Contractor then submit an official written request to start construction activities at a minimum of 21 days in advance of the requested start date, to allow the Government time to ensure area closure, issuing security IDs and other coordination. Refer to drawings for possible Construction Sequencing / phasing.

Phasing: The Project should be constructed in two informal phases as noted below. Scheduling and any overlap of these phases is at the Contractors discretion:

1. The initial phase shall include the remediation of structural deficiencies.

2. A secondary phase shall include construction of all interior architectural, fire protection, plumbing, mechanical, and electrical systems needed to support the laundry facility.

Other General / Safety Requirements:

• Work under this contract is to be performed around Boiler Plant, Steam line, and next to wetlands. All work areas, and adjacent involved areas shall be maintained, under the strictest of controls, as safe environments for the patients and staff. Any shutdowns shall be coordinated in advance (14 calendar days in advance, work to be done during off-hours) as defined in the design documents and specifications.

• Work areas shall be separated by suitable barriers to prevent pollution to environmental features.

• No tools or materials of any kind, equipment, debris, ropes, wires, cables, or other such materials shall be left where patients can encounter them.

• The contractor shall Fence around all construction area and any fence openings shall be properly secured to prevent accidental or intentional entry by patients or unauthorized staff at all times, when left open for construction activities, one unarmed guard shall be present at all times to prevent unauthorized access.

• All personnel will be required to obtain PIV Badging prior to accessing the VA Brockton

Campus.

• The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts

1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

• Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

• The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants.

• The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction.

• All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

• The necessary number and appropriate types of portable fire extinguishers are required per

National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections.

Period of Performance:

The entire scope of work, including but not limited to the required approval of submittals before construction commences, submission of written phasing request durations, testing and inspections, commissioning, final inspection and acceptance, final cleanup, and submission of close out documents, shall be completed for the base offer not later than 420 calendar days after contractor receipt of Notice to Proceed from the Contracting Officer.

Records Management Obligations:

A) Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B) Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C) Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36

CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C.

552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity.

Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from

Government facilities or systems, or facilities or systems operated or maintained on the

Government’s behalf, without the express written permission of the Head of the Contracting

Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the

[contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The

Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

** VHA training for contractors is available in Talent Management System (TMS):

Records Management for Records Officers and Liaisons, Item #3873736

D) Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the

Contractor.

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