5-4 - RFI TRACKING SHEET.pdf

No.

Question Government Response

1 Does the project include any upgrades to the fire alarm system? Fire Alarm scope is included, see FX sheets. For example, the new MCR building has new fire alarm.

2 Section 02 82 11 - TRADITIONAL ASBESTOS ABATEMENT - Included in specs but not mentioned in Table of Contents Section 028211 is in the TOC of specs dated 20250627

3 Section 02 82 13.19 - ASBESTOS FLOOR TITLE AND MASTIC ABATEMENT -

Included in specs but not mentioned in Table of Contents this spec is not in the TOC or included

4 Section 02 83 33.13 - LEAD-BASED PAINT REMOVAL AND DISPOSAL - Included in specs but not mentioned in Table of Contents Section 028333.13 is in the TOC of specs dated 20250627

5 The site currently uses a Lenel physcial security access system (PACs). There is another project with FDR VA IT and Police in the contracting phase to convert the campus wide Lenel system to Software House CCURE 9000. The specification calls for Avigilon on page 1513 and other parts of the spec. Can you clarify what system should be specified? VA Montrose has recently standardized on C Cure 9000 for security. See Addendum

1 specifications.

6 The specification calls for Avigilon Video Surveillance system. What is the existing VSS head end system?

VA Montrose has recently standardized on C Cure 9000 for security. See Addendum

1 specifications.

7 If current security equipment lines/equipment are damaged/removed during construction, would that be considered part of this project to replace? Contractor shall protect in-place existing security devices not impacted by the scope.

If damaged during the course of construction, contractor shall repair/replace at no additional cost to the Owner. New devices shall be provided with new cabling, power supplies and head-end equipment to ensure a fully-functional system .

8 Would the department owner of the security systems be available to go over system availability and connections prior to project starting?

Yes

9 Can you supply information on existing panel capacity for Access, IDS and

Video systems?

Contractor shall provide new panels/capacity for all new devices and shall not rely on existing capacity.

10 What is the existing intrusion detection system for the campus? VA Montrose has recently standardized on C Cure 9000 for security. See Addendum

1 specifications.

11 Can you supply information on existing panel capacity for Access, IDS and

Video systems?

VA Montrose has recently standardized on C Cure 9000 for security. See Addendum

1 specifications.

12 If any security system capacity has been reached or would be reached in some areas, would mitigation be considered part of this project?

Contractor shall provide new panels/capacity for all new devices and shall not rely on existing capacity.

13 Based on initial design will changes in pathways be considered if it is found to be more advantageous to the security systems layout and possible be more cost effective?

Yes, contractor shall field validate optimum routes and device locations. Contractor shall submit coordination drawings in accordance with the Specifications indicating the proposed configuration.

14 Can you provide a network map that indicates where that network is established?

The Network is not stand alone

15 Is all security equipment on a stand-alone LAN network? If so, can you list the components of that network and available expansion.

No

16 Will any new switches need to be provided for this Bid? If so can you list the exact model and manufacture of switch needed.

Contractor shall provide new panels/capacity for all new devices and shall not rely on existing capacity.

17 Would a new video server be needed to support the additional cameras for this project? Yes, provide new head-end equipment for all new cameras provided on this project.

18 Would any additional video License be needed for the new cameras? Yes, new licenses shall be provided for all new cameras on this project.

19 If new licenses are needed, please provide what level of license they have existing (Enterprise, Standard)

Enterprise

20 Where do the motions in each room terminate into. No IDS panel is listed on the prints and no Keypads to disarm upon opening the room?

Contractor shall provide new IDS panels/capacity for all new devices.

21 Where do the motions in each room terminate into. No IDS panel is listed on the prints and no Keypads to disarm upon opening the room?

Contractor shall provide new IDS panels/capacity for all new devices.

22 Is this project tax-exempt, if so, will a certificate be provided? No. See Special Note regarding FAR 52.229-3 Federal, State, and Local

Taxes in the solicitation. It is solely the responsibility of the offeror to include all state and local sales or use taxes for construction materials, and all other applicable taxes, in their bid or proposal price.

SOLICITATION #36C77626R0033 - TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET - PROJECT NAME: EHRM Project 620-22-700 Montrose

23 ET series drawings for CCTV camera. Bid spec documents do not specified what system are currently in place for this project, please answer the following questions:

a. What is the manufacturer of the current video management system?

b. What version/existing is the current video management system operating?

c. Are we expected to support version upgrades as part of this contract?

d. Are there sufficient existing licenses to support the new cameras?

e. Are the cameras to be 2MP pan/tilt/zoom or fixed dome?

f. Is there a current vendor/installer of this system that we can contact

Please provide contact information

See Addendum 1. Cameras shall be Avigilon H5A on C Cure 9000.

24 ET series drawings for card reader/pin pad. Bid spec documents do not specified what system are currently in place for this project, please answer the following questions:

a. What is the manufacturer of the current access control system.

b. What version/existing software is the access control system operating.

c. Are we expected to support the version?updates as part of the contract?

d. Are the sufficient licenses to support the new doors?

e. Is there any existing integration between the access control and CCTV systems?

f. Is there a current vendor/installer of this system that we can contact.

Please provide contact information

See Addendum 1. PACS Basis of Design is C Cure 9000.

25 Is there an allowance for Cat 6A cables that should be carried within the

Div.27 pricing? Some previous requirements on other projects requested 5-

10% additional Cat 6A cables to cover what may have been missed during design. Please advise

Yes, see the cover sheet of each drawing package.

26 Existing Fire Alarm System.

Q- Is there current maintenance vendor/installer of this system that we can contact?

Please provide contact information

See Addendum 1. Basis of Design is a Notifier non-proprietary addressable system with mass evacuation.

27 Existing Nurse Call System.

a. Q- Is there a current maintenance vendor/installer of this system that we can contact?

Please provide contact information

Nurse call is not in scope.

28 Is conduit required for grounding conductors running/installed ceiling & risers?

Yes, all grounding conductors shall be in conduit. See T-501 sheet for conduit sizing.

29 Is there a requirement for x-ray scanning of concrete floor slabs prior to core drilling for floor-to-floor sleeves/conduits?

Yes, x-ray scans shall be performed at all core drill locations.

30 Is there a location where site asphalt and concrete can be stored/separated?

Can this material be removed from the site once per week?

Contractor shall coordinate with the VA.

31 Will soil testing be performed prior to construction, to determine if any soils arecontaminated?

No. Soil testing will not be provided.

32 Is there a location where spoil dirt can be stored? Contractor shall coordinate with the VA.

33 Is there a specific location that will be used as a laydown yard during construction?

Contractor shall coordinate with the VA.

34 Will erosion control plans be provided? No. Erosion control plans will not be provided.

35 Has there been any boring samples/test made for duct bank pathway/trench to determine subsurface condition?

See geotechnical report included with the specifications.

36 There is NO Demo ‘T” series plan, please confirm that the WAO/WAP is a 1 for 1 replacement for existing cables?

Refer to the T-700 series for existing and new cable quantities.

37 Is there required a full survey of every room/above ceiling to confirm cable count & WAO location? If so, who dictates the outlet location and quantity of cables per location?

WAO locations are indicated on the T-100 series. Refer to the T-700 series for existing and new cable quantities.

38 Can the government provide a quantity of CAT6 A cables that need to be installed by TR? Please provide a Drop Count Matrix that needs to be provided.

Refer to the T-700 series for existing and new cable quantities per TR location.

39 What is the drop count of each coverage zone? If it is a 1 for 1 swap, how many existing drops are located in each coverage zone?

Refer to the T-700 series for existing and new cable quantities.

40 Is there required a full/complete survey of every room/WAO pathway/above ceiling pathway, to determine if the existing pathway meet the VA/A&E plan

01T-601 detail & spec. ?

Confirmed, a comprehensive survey is required. New pathways shall be provided for all cable.

41 Are there a count and length for Cat6A patch cords? Patch cords shall be provided and installed by the contractor at the End User Device

(EUD) and in each respective TR for all ports. Patch cords at the EUD shall match existing length for each location. Contractor will be required to field verify, procure, test, and install each cable. Patch cables installed in each TR rack shall be sized per

EHRM standard rack elevations with a clean installation.

42 Are there a count and length for Fiber Patch cords? Patch cords shall be provided and installed by the contractor at both ends of all

Fiber Optic Cable provided and installed on this project. The contractor shall provide a fully-functional, fully-patched system for all cable on this project.

43 Is armored fiber acceptable or is Maxcell or innerduct required for ISP fiber? Provide maxcell or innerduct for all fiber.

44 Please confirm to reuse existing horizontal/vertical WAO’s pathways. In-wall vertical drops to each WAO may be reused. Contractor shall provide new horizontal pathways.

45 Are there specific lengths for the CAT6A patch Cords? Patch cords shall be provided and installed by the contractor at the End User Device

(EUD) and in each respective TR for all ports. Patch cords at the EUD shall match existing length for each location. Contractor will be required to field verify, procure, test, and install each cable. Patch cables installed in each TR rack shall be sized per

EHRM standard rack elevations with a clean installation.

46 Are we to provide one patch cord each end for every new CAT6A cable installed? Or will the VA specify a quantity for the Technology contractor to provide?

Patch cords shall be provided and installed by the contractor at the End User Device

(EUD) and in each respective TR for all ports. Patch cords at the EUD shall match existing length for each location. Contractor will be required to field verify, procure, test, and install each cable. Patch cables installed in each TR rack shall be sized per

EHRM standard rack elevations with a clean installation.

47 Are we to provide patch cables for each pair of strands at each end? Patch cords shall be provided and installed by the contractor at both ends of all

Fiber Optic Cable provided and installed on this project. The contractor shall provide a fully-functional, fully-patched system for all cable on this project.

48 Are we to provide one fiber jumper on each end for every strand of new

Fiber cable installed? Or will the VA specify a quantity for the Technology contractor to provide?

Patch cords shall be provided and installed by the contractor at both ends of all

Fiber Optic Cable provided and installed on this project. The contractor shall provide a fully-functional, fully-patched system for all cable on this project.

49 Is there any copper backbone (25-pair or larger) needed? Copper multi-pair backbone is not in scope. Existing copper backbone shall remain and be protected-in-place.

50 Are there specific lengths for the Fiber jumpers? Patch cords/jumper cables shall be provided and installed by the contractor at both ends of all Fiber Optic Cable provided and installed on this project. The contractor shall provide a fully functional, fully patched system for all cable on this project.

51 Please confirm if we will be allowed to keep a locked storage container or

Conex box within the grounds.

Coordinate with the VA.

52 Is there an allowance of 1 1/4” data rough-in that should be carried within the Div.26&27 pricing? Some previous requirements on other projects requested 5-10% additional 1 1/4” data rough-in to cover what may have missed during design. Please advise

No allowance required at this time.

53 To confirm that the existing analog phone cable/system to remain & re-terminated/tested on new WAO plate, as per plan 01T601 notes

Confirmed.

54 On “T” series Plan keynote #6 (Technology plans) shows the basket cable tray layout/routing in hallway & corridors for the A&B Fiber backbone installation only.

Q-is the basket cable tray shown only for A/B fiber?

See Specification 27 05 36 for fiber optic raceway requirements. Routing and size shown on the drawings is schematic only.

55 On “T” series Plan shows J-hook installation for WAO/Cat 6 cable & no existing horizontal basket cable tray pathway.

Q-is the design intent to use J-hooks for ALL horizontal CAT 6/WAO cabling?

Confirmed.

56 On “T” series plan general note G

G. ALL CONDUITS FOR TELECOMMUNICATIONS OUTLETS SHALL BE STEEL

THINWALL ELECTRICAL METALLIC TUBING (TYPE EMT) UNLESS OTHERWISE

NOTED.UNDER NO CIRCUMSTANCES SHALL FLEXIBLE CONDUIT BE USED

FORPATHWAYS INDICATED ON THIS DRAWING. ALL CONDUITS ARE TO BE, AT

A MINIMUM, 1-1/4" TRADE SIZE, UNLESS OTHERWISE NOTED. ALL CONDUITS

FORTELECOMMUNICATIONS OUTLETS ARE TO BE STUBBED TO NEAREST

CABLE TRAY. CONTRACTOR IS TO ENSURE THAT NO CONDUIT EXCEEDS 40%

FILL. IF EXISTING CONDUIT IS NOT LARGE ENOUGH TO SUPPORT NEW CAT 6A

CABLE TO REPLACEALL EXISTING CIRCUITS ONE-FOR-ONE, CONTRACTOR

SHALL PROVIDE THE MAXIMUM ALLOWABLE NEW CAT 6A CIRCUITS TO

REPLACE EXISTING. THE ADDITIONAL NEW CIRCUITS TO COMPLETE THE ONE-

FOR-ONE REPLACEMENT SHALL BE PROVIDED AT THE NEAREST AVAILABLE

DROP WITHEXISTING CONDUIT CAPACITY.

a. Q-Does the A&E have location/quantity that don’t meet the above requirements?

Reference xxG-000 General Notes for requirements and estimated percentage.

57 Plan 01T-601 detail, is it the intent of the A&E for the Div 27 subcontractor to design the horizontal/vertical CAT6/WAO pathway/basket cable tray as per note #1 to be installed.

Q-Plan does not show basket cable tray for horizontal CAT6 cable, is there an allowance of basket cable tray the Div 27 bibbers should carry for each floor to cover cost?

Cable tray schedule with estimated length is shown on the T-700s.

58 Will the government pay for materials stored per VAAR 852.232-70 and FAR

52.232-5? We have experienced PCAC Contracting Officers refusal to pay for materials stored on site during these periods of material shortages and the need to expedite procurement of materials when available to meet schedule obligations and prevent project delays. This is an important factor in preparing Price proposals.

In accordance with contract terms and conditions, Contractors should not submit an offer assuming the Government will approve monthly progress payments for material and/or equipment procured by the Contractor and stored on the construction site, as space is available, or at a local approved location off the site.

Payment of stored materials and/or equipment is at the Contracting Officer’s discretion and will be handled on a case-by-case basis during the contract and under such terms and conditions as the Contracting Officer approves.

59 Please confirm that any designers or consultants who provided professional services for the construction documents, including reports, are precluded from pursuing this project as a Prime contractor, Mentor-Protégé partner, or subcontractor.

Any member of the design team of this project is not permitted to be part of the construction team.

60 Please confirm that this project is a competitive SDVOSB set-aside and that any bonding provided by a contractor must be through a SDVOSB or SBA/VA

APPROVED Mentor-Protégé partnership under the SBA/VA Mentor-Protégé program in which the partnership has been approved prior to the due date.

This project is set aside for SDVOSBs. The bonding requirements must be met for this project per the applicable clauses, provisions, and instructions to offerors.

61 Please confirm that a large business not part of an SBA/VA APPROVED

Mentor-Protégé team under the VA Mentor-Protégé program cannot provide a bid guarantee or a payment & performance bond for a SDVOSB.

This project is set aside for SDVOSBs. The bonding requirements must be met for this project per the applicable clauses, provisions, and instructions to offerors.

62 When visiting the link, I noticed the project was “set aside for Service-

Disabled Veteran Owned Small Business” – does this mean that General

Contractors cannot bid the project unless they meet that requirement?

Yes, this project is a 100% set-aside for SDVOSBs. The prime contractor submitting the offer must be certified as such in the SBA VetCert database.

63 Will the Government provide detailed written requirements for contractor badging? Please clarify the process for obtaining PIV badges, including required documentation, background checks, and estimated processing timeframes.

Regardless of affiliation, everyone working within VA facilities or requiring access to

VA information systems requires a VA PIV Card. PIV badging requirements can be found at https://www.osp.va.gov/How_To_Get_A_VA_ID_Badge.asp Immediately after the bonds are provided to the Government, the contractor shall immediately start working with the identified COR at the site to commence the VA PIV process for all known contractor personnel that will be working the project. All contractors must have a PIV Card in order to work on site.

64 How soon after award is NTP expected to be issued? The Government anticipates issuance within 90 calendar days after award.

65 Will the VA allow deviations to Buy American Act if the noted products are not available?

The process of requesting exceptions to the Buy American Act is detailed in the provision at FAR 52.225-12, Notice of Buy American Requirement—Construction

Materials Under Trade Agreements, and the clause at FAR 52.225-11 Buy

American—Construction Materials under Trade Agreements, in the solicitation. Any items not compliant must be specifically listed in the offer.

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66 Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential

Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin.

This will be awarded as a Firm Fixed Price (FFP) contract and all escalation should be factored in your FFP. Additionally, FAR 52.216-4 “Economic Price Adjustment – Labor and Material” is not included in the solicitation and will not be added.

67 TS-102: Keynote 30 - service provider fiber route from Bldg 2 to New MCR.

Seems to require new conduit/ductbank through courtyard to Ex. Manhole

#5. However, T-601 One Line shows service provider fiber routed through Ex.

MH #2 to Ex. MH #1, this route is not clear on Enlarged View. TS100-TS204 legends do not include an item for Service Provider Fiber Route. Please clarify.

Service Provider extension to run through connecting corridors per one-line diagram

T-602. TS100, TS102, TS204, T-601 updated to match.

68 T-601: "General Notes", purple line type is labeled "TEMP CONNECTION

BETWEEN NEW AND EXISTING MCR." Is this line type intended to represent fiber route A? Route A is not indicated on either Telecom One-Line.

Legend updated to reflect information in diagram. Diagram updated to match existing condition (proper location of building 21), remove provider extension

69 T-602: Fiber route B does not connect to building 27, please confirm this is intended configuration.

See sheet T-601. "A" & "B" path to building 27 in same duct bank - separate conduit.

70 Attachment 19 - Drawing B07 20250627: The demo sheet 07AD101 is missing.

Please provide the drawing.

Drawing sheet 07AD101 does not exist. Demo information is shown on 07A-401 and

07A-402.

71 The referenced roof tile material is inconsistent between the building 7 drawing sheet (Attachment 19 - Drawing B07 20250617, 07A-301) and the Bid

Specs (07 32 12, 2.3). Drawing sheet roof tile material is polymer slate and Bid

Spec roof tile material is clay. KN 3 in 07A-201 states that "ROOFING TO

MATCH EXISTING IN COLOR AND MATERIAL." Please clarify which material should be used.

The spec for the clay tile is correct. The notes on the drawing should NOT say polymer, they should call this out as a “CLAY TILE ROOF”.

72 Per Amendment 003 RFI Tacking Sheet, there are several responses to the drop counts, For example, Q&A numbers 36, 37, 38 and 39. These reference back to the T-700 Series Drawings, however, I have not found a drawing package that consists of this series of drawings. Could it be possible that the previously provided bid drawings which have been deleted in SAM.gov have additional information that may not now be comprised within the bid documents?

Drawings were in base bid posting.

73 The drawings for building 27 are missing from the initial bid package. Please provide the drawings.

Drawings were in base bid posting.

74 I've been getting calls from integrators regarding this RFP for the Montrose location. Specifically, they are asking for model numbers and counts, and looking over the RFP I do not see other than H5A listed see base bid T-series drawings for counts and locations