Phase Two Enclosure 1 - P1238_RFP Part 1_AMEND 0014_Revised 30JUN25.pdf

ENCLOSURE (1) – RFP Part 1 Revised 30 June 2025

REQUEST FOR PROPOSAL PART 1 FOR PHASE TWO

CONTRACT FORM & CONDITIONS FOR

N62473-24-R-5227

P-1238 CONSTRUCTION OF GRID STABILITY & RESILIENCY

10MW BATTERY ENERGY STORAGE

MARINE CORPS AIR GROUND COMBAT CENTER

TWENTYNINE PALMS, CALIFORNIA

1. DESCRIPTION OF WORK

This acquisition will result in an unrestricted full and open Firm-Fixed Price (FFP) Design-Build contract for the design and construction of a total of 10 MW/40MWh (6.0MW/24MWh at cogeneration site 1 and 4.0MW/16MWh at cogeneration site 2) of Battery Energy Storage Systems (BESS) at two (2) locations on MCAGCC, Twentynine Palms, California (P-1238). Each of the BESS (each of which will include high energy density batteries, bidirectional inverters, and the associated controls) will be a standalone modular packaged unit connected to one or more solar photovoltaic (PV) arrays. The BESS will be connected to the solar PV systems for clean energy charging as well as to the installation's electric distribution system for utility power or on-site cogeneration system charging. The BESS will be tied into the installation's microgrid (being built via project P- 1232) so the battery energy can be discharged to level solar PV variability and stabilize the grid (electrical distribution system reliability), provide power to support black-start and islanding events (energy resilience), and reduce energy costs during peak demand/energy pricing periods (energy management/efficiency). Also, the BESS controls will be accredited to ensure the energy systems remain cyber secure. The goal for this project is to integrate BESS into an electrical distribution microgrid on MCAGCC. The project installs and fully permits new BESS capable of parallel operation, each located in proximity to existing PV systems.

The period of performance for the design and construction of P-1238 will be 913 calendar days (including 15 calendar days for bonds) from contract award as set forth in the schedule.

CLIN 0001 Description Period of Performance

Base Item 0001 FFP includes all bonds, design, materials, labor, and equipment for a Design-Build Project, includes total BESS Capacity of 6.0 MW/24MWh with 4.0 MW/16MWh at cogeneration Site no.1, and 2MW/8MWh at cogeneration site no.2 at Marine Corps Air Ground Combat Center (MCAGCC), Twentynine Palms, California.

This base item includes design and construction of design, procurement, construction testing and commissioning of Battery Energy Storage System and all related Management, supervision, quality control, labor, equipment, and materials to provide a complete and usable facility. Price includes all incidental related work to support the design and construction including permits, utility connection fees, taxes, bond cost, overhead and profit, complete in accordance with the RFP Parts 2-6 (issued separately), and all Phase amendments, but not including work indicated or specified to be provided under any other bid items.

Option Item 0001: Firm Fixed Price (Lump Sum) includes an additional not to exceed 2MW/8MWh BESS with same design to that of the Base Bid item. Preferred install at cogeneration Site no. 1. FFP (Lump Sum) Includes all labor, equipment, and materials to construct this option. Price includes all incidental related work to support the design and construction including permits, utility connection fees, taxes, bond cost, overhead and profit, complete in accordance with the RFP and all Amendments, but not including work indicated or specified to be provided under any other bid items. The Option may be exercised within 180 calendar days from contract award.

Option Item 0002: Firm Fixed Price (Lump Sum) includes an additional not to exceed 2MW/8MWh BESS with same design to that of the Base Bid item. Preferred install at cogeneration Site no. 2. FFP (Lump Sum) Includes all labor, equipment, and materials to construct this option. Price includes all incidental related work to support the design and construction including permits, utility connection fees, taxes, bond cost, overhead and profit, complete in accordance with the RFP and all Amendments, but not including work indicated or specified to be provided under any other bid items. The Option may be exercised within 180 calendar days from contract award.

Building materials, building systems and construction methods shall follow the requirements established in Enclosure 2, Final RFP_Part 2-6_Phase Two of this RFP. Enclosure 2, Final RFP_Part 2-6_Phase Two will be sent to Phase Two Offerors via DoD Safe due to the size of the file.

2. LOCATION

The work is located in Twentynine Palms, California as indicated.

3. INQUIRIES

All inquiries concerning the scope of work of this solicitation shall be submitted electronically as a Request for Information (RFI). The Point of Contact (POC) for Inquiries is kathryn.r.cranford.civ@us.navy.mil. All RFIs are due to the Government POC by April 17, 2025. The Government does not intend to respond to inquiries submitted less than 10 days before the Phase Two proposal due date of May 15, 2025.

Failure of a prospective Offeror to submit any questions will be construed to mean that the Offeror fully understands all requirements of the solicitation. Prospective Offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the concepts involved in the project and the specifications, terms, and conditions of the solicitation.

4. PRE-PROPOSAL CONFERENCE AND SITE VISITATION

(a) A pre-proposal conference will be held same day as the site visit on Tuesday, April 8, 2025 at Marine Corps Air Ground Combat Center (MCAGCC) Twentynine Palms. The Offerors will meet at Building 1127 classroom at 8:00 AM, PDT for the pre-proposal conference prior to visiting the project site.

Directions to the building will be provided by the Government Site Visit Leader at Pass & ID. Participants must be at gate Pass & ID office at 6:00 AM PDT. The Pass & ID office is located at Building 901 at 901 Adobe Road, Twentynine Palms, California 92277. The Pass & ID office is located next to the main gate.

The main gate is 911-913 Adobe Road, Twentynine Palms, California 92277.

(b) A Pre-proposal site visit will be held at 2:00 PM, PDT, on April 03, 2025 at 8:00 AM. Participants must be at gate Pass & ID office one (1) hour ahead of the site visit at 7:00 AM PDT.

(c) Offerors participating in the pre-proposal site visit must provide the following to Kathryn Cranford Kathryn.r.cranford.civ@us.navy.mil by Wednesday, April 2, 2025 at 2:00 PM PDT for each person attending. The Government Site Visit Leader contact information will be provided in response to an Offeror’s confirmation of attendance.

(a) Name

(b) Last 4 SSN

(c) Company Name

On the day of the site visit, each individual must bring a federal compliant identification/driver’s license and Passport, or regular driver’s license with a birth certificate and social security card. Vehicle registration and insurance is also required for each vehicle that will be driven onto the installation.

(c) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigation and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors are urged and expected to inspect the site where the work will be performed.

5. NOTICE TO OFFERORS

Phase Two proposals shall be submitted electronically using the Department of Defense (DoD) Secure Access File Exchange (SAFE) service at https://safe.apps.mil, via the “Drop-off” feature. DoD SAFE is the only electronic commerce method authorized for the submission of Phase Two proposals in response to this solicitation.

mailto:kathryn.r.cranford.civ@us.navy.mil mailto:Kathryn.r.cranford.civ@us.navy.mil

Submissions outside of DoD SAFE will not be considered.

Offerors are instructed to electronically submit their complete proposal in two (2) one (1) files, formatted in Portable Document Format (PDF) with a .pdf file extension as follows:

File #1: Factor 5, Technical Solution and Factor 6, Small Business Utilization and Participation File #2: Factor 7, Price

Instructions for submission of Phase Two proposals using the DoD SAFE “Drop-off” feature are provided below:

1. There are no user accounts for DoD SAFE. In order to submit a proposal in response to this solicitation, Offerors shall submit their point of contact (POC) name and email address via email to both the Contract Specialist and Contracting Officer identified below to obtain a “Request Code” for DoD SAFE “Drop-off” of the Phase One proposal.

Contract Specialist: Kathryn Cranford, Email: kathryn.r.cranford.civ@us.navy.mil Contracting Officer: Jaime Flores, jaime.r.flores4.civ@us.navy.mil

Note: The Offeror may request the DoD Safe drop-off request code at any time before the Phase Two proposal due date 2:00 PM (Pacific Daylight Time (PDT)) on July 15, 2025.

No earlier than two (2) calendar days prior to the Phase Two proposal due date, the Contract Specialist or Contracting Officer will send a “Request Code” to the Offeror’s specified POC via the email address provided.

Only the Offeror’s identified POC will be able to drop off the proposal or proposal revisions in DoD SAFE.

Failure to provide accurate POC information will preclude the Offeror from using DoD SAFE.

2. To submit the proposal, the Offeror will go to the DoD SAFE website at https://safe.apps.mil, accept the user agreement, click “Drop-off,” and enter the 12-digit “Request Code” that was provided by the Contract Specialist or Contracting Officer. The system will allow for inclusion of a short note to the Government recipient. The Offeror will then click to add their proposal file, or drag and drop the file. Click “Drop-off Files” to send the file to the Government recipient. Confirm that the file does not contain classified information and click “OK.” Once the file is uploaded, an email will be sent to the Government recipient notifying them of the “drop-off.” [Additional details can be viewed in the DoD SAFE User Guide available at https://safe.apps.mil/about.php].

The DoD SAFE system will record the date and time of proposal submission. The date and time of proposal submission recorded in DoD SAFE shall govern the timeliness of any proposal submission.

LATE SUBMISSIONS WILL NOT BE CONSIDERED.

It is an Offeror’s responsibility, when transmitting its proposal electronically, to ensure the proposal’s timely delivery by transmitting the proposal sufficiently in advance of the time set for receipt of proposals to allow for timely receipt by the Government no later than the date and time stated in Block 13 of the SF1442. Offerors shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. An Offeror risks the late receipt and rejection of a proposal where it delays transmitting its proposal until the last few minutes before the time set for receipt of proposals. Proposals that are received after the stated date and time in Block 13 of the SF1442 will not be considered.

Offerors are responsible for submitting their proposal in the format specified, consistent with requirements stated elsewhere in this solicitation. Offerors are asked to submit only the information/exhibits required. Page limits, if stipulated, must be adhered to. Files that cannot be opened, or are otherwise missing the required content are the responsibility of the Offeror.

mailto:kathryn.r.cranford.civ@us.navy.mil mailto:jaime.r.flores4.civ@us.navy.mil https://safe.apps.mil/about.php https://safe.apps.mil/about.php

No Assumptions: This is a firm fixed price contract, and any assumptions made by the offeror in its proposal will not be binding on the Government. The offeror will not be entitled to any equitable adjustments based on assumptions made by the offeror in its proposal. If the Scope of Work is not clear, submit your request for clarification as an RFI. All prospective Offerors are advised that this solicitation will remain unchanged unless it is amended in writing. Amendments will be posted on the sam.gov website at https://sam.gov under Contract Opportunities. However, if an amendment is issued, normal procedures relating to the acknowledgment and receipt of any such amendment as described in Contract Clause “Amendment to Solicitations” of this section shall be applicable.

6. SKETCHES/DRAWINGS ACCOMPANYING SPECIFICATIONS

A complete list of drawings is included in RFP Part 6, Attachments.

7. INFORMATION CONCERNING COST LIMITATIONS

The Construction Cost Limitation (CCL) is $43,000,000 available for Base Item 0001. Proposals in excess of this amount may not be considered. Offerors should prepare their proposals so as to permit award at a price within the cost limitation.

8. BASIS OF AWARD

The Basis of Award is specified in Section 10 of the RFP, revised via Amendment 0006.

9. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to:

(a) commence work under the contract within 15 calendar days after the date the contractor receives notice of award,

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 913 calendar days after the required commencement of work.

The time slated for completion shall include final cleanup of the premises.

10. LIQUIDATED DAMAGES

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay to the Government as liquidated damages.

For Construction: $4,646 per each day of delay.

(b) If the Government terminates the Contractor's right to proceed, the resulting damage will consist of liquidated damages until such reasonable time as may be required for final completion of the work together with any increased costs occasioned the Government in completing the work.

(c) If the Government does not terminate the Contractor's right to proceed, the resulting damage will consist of liquidated damages until the work is completed or accepted.

11. WAGE RATE REQUIREMENTS

The minimum wages, required to be paid for work under this contract, are in accordance with U.S. Department of Labor, General Decision No. CA 20250026 dated 06/06/2025. The General Wage Decision can be found at the following website: www.sam.gov.

http://www.sam.gov/

12. NOTICE OF BONDING REQUIREMENTS

Within 15 days after receipt of award of a contract, the bidder/offeror to whom the award is made shall furnish the bonds required by FAR clause 52.228-15.

Bidders/offerors are hereby notified that the contract time for purposes of fixing the completion date, default, and liquidated damages will be as stated in FAR clause 52.211-10 Commencement, Prosecution, and Completion of Work, regardless of when performance and payment bonds or deposits in lieu of surety are executed.

13. EVIDENCE OF REQUIRED INSURANCE

Within fifteen days after award of this contract, the contractor(s) shall furnish the Administrative Contracting Officer a Certificate of Insurance as evidence of the existence of the following insurance coverage amounts not less than the amount specified below in accordance with FAR clause 52.228-5 “Insurance -- Work on a Government Installation (Jan 1997).”

COVERAGE:

a. Comprehensive General Liability: $500,000 per occurrence

b. Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury; $20,000 per occurrence for property damage

c. Workmen’s Compensation: As required by Federal and State Worker’s compensation and occupational disease laws

d. Employer’s Liability Coverage: $100,000 except in states where worker’s compensation may not be written by private carriers

e. Others as required by state law

Above insurance coverages are to extend to contractor personnel operating Government owned equipment and vehicles.

The Certificate of Insurance shall provide for thirty (30) calendar days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned FAR clause.

The Certificate of Insurance shall be submitted to the Administrative Contracting Officer listed in the award letter.

14. DEFINITIONS

Where “as shown,” “as indicated,” “as detailed,” or words of similar importance are used, it shall be understood that reference to the drawings accompanying this specification is made unless stated otherwise. Where “as directed,” “as required,” “as permitted,” “approved,” “acceptance,” or words of similar importance are used, it shall be understood that the direction, requirements, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise. As used herein, “provided” shall be understood to mean “provided complete in place,” that is “furnished and installed.”

15. ORAL MODIFICATIONS / CHANGES

No oral statement or direction by any person other than the Contracting Officer or his/her representative, whether or not acting within the limits of his authority, or any other representative of the Government shall constitute a change order under the contract clause FAR 52.243-4 “Changes (Jun 2007),” nor in any manner or degree modify or otherwise affect the terms of this contract or entitle the Contractor to an equitable adjustment of the price or delivery schedule, unless such a change is issued in writing and signed by the Contracting Officer.

16. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR for the contract functions as the technical representative of the Contracting Officer in the administration of the contract, providing technical direction and discussion as necessary, with respect to the specifications or statement of work, and monitoring the performance of work under the contract.

The Contracting Officer hereby designates the following individual as COR for this planned contract under solicitation N62473-24-R-5227:

Name: TBD

Phone Number: TBD

Email Address: TBD

The COR is not authorized to take any action, either directly or indirectly, that could result in a change in the pricing, quantity, quality, place of performance, delivery schedule, or other terms and conditions of the contract, or to direct the accomplishment of efforts which would exceed the scope of the contract.

17. BUY AMERICAN PROVISIONS

The requirement contained herein is subject to FAR clause 52.225-11 “Buy American--Construction Materials under Trade Agreements (NOV 2023)” and provision 52.225-12 “Notice of Buy American Requirement--Construction Materials Under Trade Agreements (MAY 2014).”

18. CODES AND STANDARDS

The design and construction shall comply with all applicable federal, state and local codes, standards, regulations, and ordinances, except where specifically stated herein, including, but not limited to, the latest edition of applicable codes published by the following organizations:

a. ADADG – Americans with Disabilities Act Design Guide

b. ANSI – American National Standards Institute

c. ASTM – American Society of Testing and Materials

d. NEC – National Electric Code

e. NEMA – National Electrical Manufactures Association

f. NFPA – National Fire Protection Association

g. UL – Underwriter’s Laboratories

Additional code and regulation requirements are listed throughout the RFP.