N6247023R0010 Poland BOS Solicitation.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 04 Jan 2024

X

A X B X C

D

EX

X G F 334 - 344

345 - 359 X H 360 - 363 barkley.k.brown@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DO-C9 1 363

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N62470 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

BARKLEY K. BROWN 757-322-4111

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 14

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

15 - 310 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

311 - 312 313 - 315

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 316 - 319 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 320 - 322 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

323 - 331

PART II - CONTRACT CLAUSES

COMNAVFACSYSCOM ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

332 - 333

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

05 Dec 2023

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N6247023R0010

Section A - Solicitation/Contract Form

SECTION A

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N6247023R0010

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVY SUPPORT FACILITY (NSF)

REDZIKOWO, POLAND.

NOTICE:

PROPOSALS ARE DUE BY 2:00 P.M. NORFOLK, VA LOCAL TIME ON 04 JANUARY 2024

Proposal is to be submitted to office listed below:

The due date and time, the manner of submission, and place of submission are in section L.1.

PRE-PROPOSAL CONFERENCE/SITE VISIT:

A pre-proposal conference will be held. The pre-proposal conference and/or site visit time and location will be issued via amendment.

All prospective Offerors are urged to attend this conference.

A.1 Contract Title

Base Operations Support (BOS) Services at U.S. Navy Support Facility (NSF), Redzikowo, Poland.

A.2 Type of Contract

This acquisition will result in the award of an Indefinite-Delivery/Indefinite Quantity (IDIQ) Firm-Fixed Priced (FFP), performance-based type contract for BOS Services at NSF Redzikowo, Poland that is comprised of both Recurring Work and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facility Support Services, having a small business size standard of $47 million. Refer to Section K, Representations, Certifications and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSAL (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Contract Opportunities (www.sam.gov.) Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files will not be provided. Please plan accordingly.

Section B - Supplies or Services and Prices

SECTION B

B.1 MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increases the value of an existing task order that is authorized by a contract clause. Orders in excess of the estimated quantity set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement which shall be indicated by signing or beginning performance of the order.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for:

CLIN 0001 Base Period Recurring work;

Minimum guarantees do not apply to the option periods.

B.2. CONTRACT TERM

This contract contains provisions for one base period of twelve (12) months and includes up to seven (7) one-year option periods and one (1) six-month option period, for a proposed total contract term, if all options are exercised, not-to-exceed 102 months. As such, the contract includes FAR Clause 52.217-8—OPTION TO EXTEND SERVICES (NOV 1999). The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR Clause 52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT

(MAR 2000).

B.3 CONTRACT LINE ITEMS, CONTRACT EXHIBIT LINE ITEMS AND SUBCLINS

a. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit line items (ELINs) as indicated in the schedules and any accompanying exhibits. ELIN unit prices must be rounded to two (2) decimal places only, and each ELIN extended total price must be calculated based on the rounded unit price. If an offeror does not round ELIN unit prices to two (2) decimal places, then the Government will round the prices to two (2) decimal places and the rounded prices will be used for evaluation purposes. All ELIN unit prices may not be less than $0.01. If an offeror proposes unit price less than $0.01 but higher than “$0.00,” then the Government will round the unit price to $0.01 and that rounded price and resultant extended total price will be used for evaluation purposes.

(It is highly recommended that Offerors use cell format “currency” in the electronic Microsoft Excel ELIN spreadsheet).

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended offer and the extended total of the CLIN and ELIN will be recomputed to take into account the change in the contract CLIN/ELINS. If the offeror provides a total amount for an ELIN but fails to enter the unit price, the extended total amount divided by the ELIN quantity will be held to be the intended unit price; however, if this calculation results in a unit price requiring more than two decimal places, then the unit price will be rounded to two decimal places, and the extended total price will be recalculated in accordance with the preceding paragraph. If an Offeror does not have a value (i.e.: $-.--) or has $0.00 listed in both the unit price field and the extended total field for that ELIN(s) within the Attachment J-0200000-13, and a total evaluated price could not be determined by the Government for that ELIN(s) or CLIN(s) based on pricing submitted, then the Offeror’s price proposal will be determined to be unawardable. In the event there is a discrepancy between the hard copy Attachment J-0200000-13 and electronic copy of the J-0200000-13, the hard copy Attachment J-0200000-13 pricing will be held to be the intended offer.

c. The Schedule of Recurring work (CLINs 0001, 0003, 0005, 0007, 0009, 0011, 0013, 0015, and 0017), and the Schedule of Non-Recurring work (CLIN 0002, 0004, 0006, 0008, 0010, 0012, 0014, 0016, and 0018), will be used as the basis for deductions in accordance with the FAR Clause 52.246-4 INSPECTION OF SERVICES – FIXED- PRICE (AUG 1996), Section E.

d. Informational SubCLINs will be incorporated at the time of award with appropriate funding/lines of accounting by customer. These SubCLINS represent funding for each CLIN by customer. The contractor shall not submit totals for SubCLINs.

B.4 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered at the same rates or unit prices as awarded, as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded.

B.5 FULLY LOADED PRICING

Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised or a Task Order is issued. Costs for technical specifications 0100000– General Information and 0200000– Management and Administration shall be considered overhead; therefore, those annexes’ shall be allocated and included throughout the prices proposed for all other annexes. Further, the Government will not compensate the Contractor for individual non-recurring work proposal preparation or estimating costs.

B.6 GOVERNMENT PURCHASE CARD

Non-Recurring work may be ordered at the prices offered by two ways:

1) By the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or

2) By an authorized Government user via a Government Purchase Card (GPC).

When receiving GPC orders against Section B/Exhibits, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.7 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

In the event the Government elects to exercise an option period, the contract price proposed and accepted at the time of award will be the contract price. No price adjustments will be made.

B.8 BIDDING UNIT PRICES FOR LABOR

a. A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the Recurring Work Items portion or as a Unit Price Task in the Non-Recurring Work Items portion of the contract. Labor for this work will be ordered under the “NON-RECURRING WORK/UNIT PRICED LABOR (UPL) WORK (NEGOTIATED)” clause in Section C and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Non-Recurring work.

b. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Non-Recurring Work” accomplished in the time period shown.

c. The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the offerors work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.9 PHASE-IN AND PHASE-OUT

Pricing shall include applicable Phase-In and Phase-Out costs, Phase-In shall be for a period of up to but no more than 45 days and Phase-Out to be for a period of up to but no more than thirty (30) days. There is no separately priced CLIN for Phase-In and Phase-Out and such costs can be distributed however the offeror chooses. The Government recognizes that offerors may choose to front load these costs into the base year.

B.10 CONTRACT PRICE INFORMATION

For administrative purposes of the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S.

dollars.

B.11 CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING (E-FSC)

This procurement allows for and the Government fully intends to use FedMall for issuing orders under the Non- Recurring Work portion of the contract. Refer to Section H, Special Contract Requirements.

B.12 PRIOR CONTRACT INFORMATION

This requirement is currently being satisfied under contract N62742-16-D-3551 currently performed via task order N3319118F4417 for BOS service which was awarded to KBR SERVICES, LLC.

This information is provided for informational purposes only. Prospective offerors are cautioned that they should not rely on this information to determine workload as there is no assurance that workload and volume of future effort and costs will replicate past experience.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Each

BASE YEAR RECURRING WORK

FFP

The total price for this CLIN represents the total Base Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): A001 through A035

FOB: Destination

PSC CD: S216

NET AMT

0002 Each

BASE YEAR NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Base Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): A700 through A733

0003 Each

OPTION OPTION PERIOD ONE RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): B001 through B035

0004 Each

OPTION OPTION PERIOD ONE NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): B700 through B733

0005 Each

OPTION OPTION PERIOD TWO RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): C001 through C035

0006 Each

OPTION OPTION PERIOD TWO NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): C700 through C733

0007 Each

OPTION OPTION PERIOD THREE RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): D001 through D035

0008 Each

OPTION OPTION PERIOD THREE NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): D700 through D733

0009 Each

OPTION OPTION PERIOD FOUR RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): E001 through E035

0010 Each

OPTION OPTION PERIOD FOUR NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): E700 through E733

0011 Each

OPTION OPTION PERIOD FIVE RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): F001 through F035

0012 Each

OPTION OPTION PERIOD FIVE NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for non-recurring work in accordance with the PWS and all applicable attachments Exhibit Line Item Numbers (ELINs): F700 through F733

0013 Each

OPTION OPTION PERIOD SIX RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): G001 through G035

0014 Each

OPTION OPTION PERIOD SIX NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): G700 through G733

0015 Each

OPTION OPTION PERIOD SEVEN RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): H001 through H035

0016 Each

OPTION OPTION PERIOD SEVEN NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (twelve months) for BOS Services at the NSF Redzikowo, Poland for non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): H700 through H733

0017 Each

OPTION OPTION PERIOD EIGHT RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (six months) for B BOS Services at the NSF Redzikowo, Poland for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): J001 through J035

0018 Each

OPTION OPTION PERIOD EIGHT NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period (six months) for BOS Services at the NSF Redzikowo, Poland non-recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs): J700 through J733

Section C - Descriptions and Specifications

SECTION C

C.1 PERFORMANCE WORK STATEMENT

All terms and conditions of the contract award, performance work statement, and all attachments are applicable.

The requirements of the performance work statement (PWS) must be met. Listed below are the PWS annexes provided in Section C.

Annex Specification Title 01 0100000 General Information 02 0200000 Management and Administration 03 0300000 Command/Admin Support 04 0401000 Force Protection

0402000 Fire and Emergency Services 0403000 Emergency Management

10 1001000 Material Management 1002000 Supply Services

12 1200000 Morale Welfare and Recreation (MWR) 13 1300000 Galley 14 1402000 Unaccompanied Housing 15 1501000 Facility Management

1502000 Facility Investment 1502001 Facility Investment-AA MCSS Facilities 1503010 Custodial 1503020 Pest Control 1503030 Integrated Solid Waste Management (IWSM) 1503050 Grounds Maintenance and Landscaping 1503060 Pavement Clearance

16 1601000 Utility Management 1602000 Electrical 1604000 Wastewater 1606001 Water (Overseas)

17 1700000 Transportation 18 1800000 Environmental

C.2 REPORTING REQUIREMENTS

A detailed report allocating value of work/quantities performed by Contract Line Items CLINs)/Sub-Line Items (SLINs) identified in the schedule and any accompanying Exhibits with Exhibit Line Items (ELINs) is to be submitted monthly, including all Recurring Work and Non-Recurring Work items completed. The Contractor shall notify the Contracting Officer when 75% of any Non-Recurring Work Line Item (CLIN/SLIN/ELIN) is reached.

ANNEX 0100000

0100000 – General Information Table of Contents

Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Naval Support Facility (NSF) Redzikowo, Poland, by means of an Indefinite Delivery Indefinite Quantity type performance-based contract that is comprised of both Recurring Work and Non- Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff

Annex 0300000 Command/Admin Support Annex 4 Public Safety

Annex 0401000 Force Protection Annex 0402000 Fire and Emergency Services Annex 0403000 Emergency Management

Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply

Annex 1001000 Material Management Annex 1002000 Supply Services

Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support

Annex 1200000 MWR Annex 13 Galley

Annex 1300000 Galley Annex 14 Housing

Annex 1402000 Unaccompanied Housing Annex 15 Facilities Support

Annex 1501000 Facility Management Annex 1502000 Facility Investment Annex 1502001 Facility Investment - AA MCSS Facilities

Annex 1503010 Custodial Annex 1503020 Pest Control Annex 1503030 ISWM Annex 1503050 Grounds Maintenance and Landscaping Annex 1503060 Pavement Clearance

Annex 16 Utilities Annex 1601000 Utility Management Annex 1602000 Electrical Annex 1604000 Wastewater Annex 1606001 Water (Overseas)

Annex 17 Transportation Annex 18 Environmental

1.2 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background Information The work shall be performed at the Naval Support Facility (NSF) Redzikowo, Poland. It is located at a former military base and civilian airfield near Slupsk, Poland, a densely populated and historically significant northern town close to the coast of the Baltic Sea, and 225 miles northwest from Warsaw.

Aegis Ashore is a land-based forward operating site employing the Aegis BMD capabilities.

Refer to weather information websites such as http://bcz.apsl.edu.pl/. The climate throughout the country is mostly temperate. It is oceanic in the north and west and becomes gradually warmer and continental towards the south and east. Summers are generally warm, with average temperatures between 18° C (64 °F) and 30° C (86.0° F) depending on the region.

Winters are rather cold with average temperatures around 3° C (37° F) in the northwest and −6° C (21° F) in the northeast. Precipitation falls throughout the year, although in the east winter is drier than summer.

Natural disasters, such as tornados, earthquakes, hurricanes, tsunamis, volcano eruptions are uncommon. However, summer sees more abundant precipitation and regional flooding may occur.

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another.

Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference in Section A – Solicitation/Contract Form including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives and standards set forth in this contract during execution thereof. The Contractor is not excused from meeting such performance objectives and standards in the event such proposal proves inadequate as conceived or executed to meet such performance objectives and standards. The Contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objectives and standards.

ANNEX 0200000

0200000 – Management and Administration

Table of Contents Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Requirements Hierarchy

2.2.3 Conflicts Between US Standards and Local Standards

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.4.1 Dig Permits

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

Table of Contents

Spec Item Title

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities

2.4.3 Government-Furnished Vehicles and Equipment

2.4.4 Government-Furnished Utilities

2.4.5 Government Furnished Services

2.4.5.1 Medical Services

2.4.5.2 Galley Access

2.5 Contractor-Furnished Items

2.5.1 Contractor Furnished Non-Consumables

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Dissemination of Information

2.6.3 Work Reception

2.6.4 Work Control

2.6.5 Work Schedule

2.6.5.1 Annual Work Schedule

2.6.5.2 Monthly Work Schedule

2.6.5.3 Changes by the Government

2.6.6 Deliverables

2.6.7 Service Interruptions

2.6.8 NAVFAC Maximo

2.6.8.1 NAVFAC Maximo Data

2.6.8.2 NAVFAC Maximo Method of Data Entry

2.6.8.3 NAVFAC Maximo Access

2.6.8.4 NAVFAC Maximo Training

2.6.9 Quality Management System (QMS)

2.6.9.1 Quality Management (QM) Plan

2.6.9.2 Quality Inspection and Surveillance

2.6.9.3 Quality Inspection and Surveillance Report

2.6.10 Property Management Plan

2.6.11 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.2.1 Quality Control Personnel

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.5.1 Replacement of MCSS Maintenance personnel

Spec Item Title

2.7.2.6 Medical Screening

2.7.3 US Citizenship and Security Clearance Requirements

2.7.3.1 Project Manager

2.7.3.2 Alarm Installation and Maintenance Personnel

2.7.3.3 Mission Critical Support Systems (MCSS) Maintenance Personnel

2.7.3.4 Dispatcher Personnel

2.7.3.5 High- Altitude Electromagnetic Pulse (HEMP) Door Maintenance Personnel

2.7.3.6 Galley Manager

2.7.3.7 Locksmith Personnel

2.7.3.8 Fire & Emergency Services Personnel

2.7.3.9 Technical Librarian

2.7.4 Local Employee and Subcontractor Clearances

2.7.5 Service Contract Reporting (SCR)

2.7.6 Monthly On-Site Labor Report

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Access To Restricted Areas

2.8.6.2 Contingency Plan

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.8.1 International Traffic in Arms Regulations (ITAR)

2.8.8.2 Access to Government Information Technology (IT), Operating Technology (OT), and Facility

Related Control Systems (FRCS)

2.8.8.3 Classified Material

2.8.9 Access to Navy ONE-Net

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.3.6 Pathogen Exposure

2.9.3.7 Control of Hazardous Energy (lockout/tagout)

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

Spec Item Title

2.9.6 Fire Protection

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.9.11 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Bio-based Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Recurring Work Preparation of Proposals

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

2.14.3 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Direct Material and Construction Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-recurring ELINS

2.16 Mobilization

2.16.1 Mobilization Plan

2.17 Demobilization

2.17.1 Demobilization Plan

2.18 Inventory Data Quantity Variation

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0730-1600, five days per week, Monday through Friday, including official Polish holidays, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the KO and coordinated with the COR prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays:

New Year's Day 01 January * Martin Luther King, Jr.'s Day 3rd Monday in January President's Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 19 June * Independence Day 04 July * Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November * Thanksgiving Day 4th Thursday in November Christmas Day 25 December *

* Holidays falling on Saturday are usually observed on preceding Friday.

Holidays falling on Sunday are usually observed on following Monday.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.2.3 Conflicts Between

US Standards and Local Standards

All work under this contract shall be performed in accordance with US standards and local (Polish) standards. In case of conflicts between US standards and local standards, the most stringent standard shall apply.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings at the discretion of the KO or COR. The Contractor shall attend inspections, site investigations, and other facility on-site meetings as often as necessary at the discretion of the KO, COR, or designated representative.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment.

The Contractor is advised that the Construction Contractor will provide one-time familiarization training for each newly built structure and its installed systems approximately 120 days prior to that building being turned over to the Government. Training is typically conducted in conjunction with the demobilization of the particular sub-contractor responsible at time of the Construction Contractors’ choosing. The Contractor shall make video recordings of all new equipment training sessions; the recordings shall be placed into the Technical Library and become part of it.

The Contractor shall provide new equipment training for any new Contractor/personnel 30 days prior to the end of the contract.

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

Partnering meeting minutes shall be recorded by the Contractor and distributed to all stakeholders per Section F.

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a facility as designated by the KO. Follow-on sessions should be scheduled every three to six months and may be held via teleconference. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Supervisor/Superintendent

* Quality Manager Site Safety and Health Officer Sub-contractor Reps

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, Polish and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.4.1 Dig Permits The Contractor shall institute and administer a dig permitting system for the base. The Contractor is responsible for investigating, resolving conflicts, and approving of all digs. The Contractor shall submit dig permit requests per Section F. The Contractor shall serve as the final permitting authority, subject to the oversight, guidance and decision making authority of the KO.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

In addition the policies shall contain a provision worded as follows:

“The insurance company waives any right of subrogation against the United States of America which may arise by reason of any payment under the policy.”

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $2,000,000 per occurrence

Automobile Liability: $500,000 per person, $1,000,000 per occurrence, $100,000 per occurrence for property damage

Workmen's Compensation: As required by local law.

Other as required by local law.

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government. The Contractor shall submit to the KO and COR a full report of damage to Government property and/or equipment by Contractor employees per Section F.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions.

Invoices shall be submitted in a format compatible with the most recent Government installed Microsoft Office Version (currently 2010). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

2.3.9 Forms It is the intent of Government that all forms required for accomplishment of work in this PWS be accessed electronically. The Department of Defense Forms Program site at: www.dior.whs.mil provides access to an inventory of DoD, Navy, GAO and GSA forms, frequently asked questions, and downloading instructions. It shall be the Contractor’s responsibility to duplicate the required forms as necessary for accomplishment of the work. In the event that a form is unavailable electronically, the Contractor shall develop and provide a form sample to the KO and COR for approval. Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-03.

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.