N6247023R0010 Poland BOS Amend 0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N6247023R0010: BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVY SUPPORT FACILITY (NSF) REDZIKOWO, POLAND.

This amendment is issued to provide revisions to Sections A, J, and L. (SEE CONTINUATION PAGE)

CS: Barkley Brow n, barkley.k.brow n.civ@us.navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247023R0010

X 9B. DATED (SEE ITEM 11)

05-Dec-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Feb-2024

CODE

COMNAVFACSYSCOM ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247023R0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0005

The purpose of this amendment is to disseminate the below information.

1. Section A –The proposal due date is revised. See note below.

2. Section J – Revisions are made to Section J Table of Contents. Amendment 0005 preaward inquiry responses are provided and the following attachments. See note below.

a. List of attachments has been Revised:

J-0200000-13 Exhibit Line Item Numbers (ELINs) (Amendment 0005)

3. Section L – Revisions are made to item L.2, see note below.

NOTE: Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Feb-2024 02:00 PM to 22-Feb-2024 02:00 PM.

The following have been modified:

SECTION A

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N6247023R0010

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVY SUPPORT FACILITY (NSF)

REDZIKOWO, POLAND.

NOTICE:

PROPOSALS ARE DUE BY 2:00 P.M. NORFOLK, VA LOCAL TIME ON 15 FEBRUARY 2024

22 FEBRUARY 2024

Proposal is to be submitted to office listed below:

The due date and time, the manner of submission, and place of submission are in section L.1.

PRE-PROPOSAL CONFERENCE/SITE VISIT:

A one-day pre-proposal conference/site visit will be held 11 January 2024 at NSF Redzikowo, Poland. Attendees will obtain their access badge at the Polish Main Gate in adjacent parking area. Due to potential high traffic volume, it is recommended that Offerors arrive to NSF Redzikowo early. Registered attendees are to park and assemble by 7:00AM at the Polish Main Gate (Reference Attachment J-5). At 7:45AM a shuttle will be departing the Polish Main Gate and taking all site visit attendees to Building 4200. At 8:15AM the shuttle will be departing from Building 4200 and taking all site visit attendees to Building 4300. The Conference Room of Building 4300 will be the location for the pre-proposal in-brief, site visit to follow. Lunch will not be provided; however, Contractors will have the opportunity to purchase lunch at the galley, a Food Truck or attendees may also bring bag lunches.

Payment at the galley will be by credit card only.

No cameras or cell phones with cameras will be allowed. Taking pictures or video of anything anywhere on the installation is NOT allowed. Check-ins, at the in-brief location, will begin at 8:30AM and the pre-proposal conference will kick-off at 9:00AM.

Note: The Site Visit will entail significant outdoor walking to and from various locations at NSF Redzikowo. Please wear comfortable shoes.

Site visit attendance is limited to two attendees per contractor. The below attachments are required to be submitted no later than 21 December 2023 in order to attend the site visit. Forms received after 21 December 2023 will not be processed and will not be granted access to participate in the pre-proposal conference/site visit. The clearance for base access by a citizen that is not U.S. or Polish National can take upwards of 2 weeks before approval is received.

Offerors who submit such individuals do so at their own risk. The Government cannot guarantee clearance and does not intend to delay the site visit to allow individuals to obtain base access. Please ensure that all attendees bring a valid identification card, passport, or driver’s license on the day of the site visit. No electronic equipment will be allowed on-base during the site visit.

Site Visit Registration (Attachment J-6 and J-7) must be completed no later than 9:00AM (Eastern Standard Time) on 21 December 2023.

Attendees are required to submit:

1. Attachment J-6 SECNAV 5512_1-2021_ (MUST BE SUBMITTED BY ALL ATTENDEES)

- The form must be typed

- Applicants must complete ALL blocks (24 is pre-filled)

- Applicants must check YES or NO and INITIAL BOTH LINES in blocks 28 and 29 and sign and date block 30.

- Attendees must transmit the completed Attachment SECNAV 5512 form which contains Privacy Act/PII data via ENCRYPTED email to nsf-redzikowo-base-access@us.navy.mil, andrew.m.warner-cabeza.mil@us.navy.mil, michael.d.fisher5.mil@us.navy.mil, terry.a.humphries.mil@us.navy.mil, and evan.t.susee.mil@us.navy.mil.

- Please insert “NAVFAC Pre-Proposal Site Visit at NSF Redzikowo 11 January 2024” in the Description of File(s) field as well as the subject header of the email.

2. Attachment J-7 “NSFR Poland Base Escort Request”

- Submit via email to nsf-redzikowo-base-access@us.navy.mil and copy evan.t.susee.mil@us.navy.mil

- A confirmation email will be sent out. If a confirmation is not given, your email was not received.

All prospective Offerors are urged to attend this conference.

A.1 Contract Title

Base Operations Support (BOS) Services at U.S. Navy Support Facility (NSF), Redzikowo, Poland.

A.2 Type of Contract

This acquisition will result in the award of an Indefinite-Delivery/Indefinite Quantity (IDIQ) Firm-Fixed Priced (FFP), performance-based type contract for BOS Services at NSF Redzikowo, Poland that is comprised of both Recurring Work and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facility Support Services, having a small business size standard of $47 million. Refer to Section K, Representations, Certifications and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSAL (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Contract Opportunities (www.sam.gov.) Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files will not be provided. Please plan accordingly.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

AMEND 0005 PRE AWARD INQUIRIES

REFERENCE QUESTION GOVERNMENT

RESPONSE Page Section Para.

197 PWS

1503010

GLOBA

L

CUSTODIAL

Question: Is the Contractor responsible for execution of custodial services in Classified areas? If so, what special access, clearance, or credentials would custodial personnel be expected to acquire?

The Contractor is responsible for execution of custodial services in areas referenced in Attachment J-1503010-06.

The Contractor is responsible for escorting personnel in the performance of services.

209 PWS

1503010

3.2 Pressure Washing Services

Question: Is Pressure Washing equipment provided by Government or Contractor? Is Contractor responsible for maintenace of Pressure Washing equipment under the service plan?

The Contractor is fully responsible for providing all equipment necessary to perform services.

248 PWS

1601000

3.1.2 "The Contractor shall monitor scheduled and unscheduled utility outages and keep affected customers informed of the outage status and time or date the interrupted utilities are anticipated to be restored."

Question: Is there a utilities hotline, website, or APP customers can use to track the status of a scheduled or unscheduled outage?If so, is the Contractor responsible for dissemination of this communication feature? Is the Contractor expected to develop, configure, install, or maintain this communication feature?

No, there are no utilities hotlines, websites, or APPs customers can use to track the status of scheduled or unscheduled outages. The Contractor shall follow reporting procedures as described in Section F and via NAVFAC Maximo entry in accordance with BPMS 5.2.14.

300 PWS

1800000

GLOBA

L

Question: Is the Contractor expected to classify, label, and document all variations of waste collected for export off the facility in both English and Polish language?

Both English and Polish.

306 PWS

1800000

3.2.3 Transportation of HM/HW/ORW

Question: What certifications or training must the Contractor's drivers or carriers provide, to include any subcontractors or vendors, regarding the safe transportation of Hazardous

Waste materials off the installation?

Personnel transporting material should be qualified to perform services as required. The Contractor should determine the necessary certification/training to meet the requirement.

349 Section L L.6(b) Per the RFP: Non-price proposals shall be submitted on 8 ½ x 11 inch paper (or equivalent European A4 paper) with a font no smaller than 11 point.

Question: Will the government allow graphics and tables to be 8pt font?

Please follow instructions in Section L.6 (b) of the solicitation.

354 Section L Tab 4 Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 1, Corporate Experience. Offerors may also address any adverse past performance issues. Such explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

Question: Is adverse performance in this instance related to any CPAR ratings of Satisfactory or below? If not, would the Government please define this further so contractors can appropriately address adverse past performance issues.

Section L.6, (b) Volume II, Tab C., Tab 4, Factor 4, Past Performance states: “Such explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.”

354 Section L Tab 4 Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 1, Corporate Experience. Offerors may also address any adverse past performance issues. Such explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

Question: Please confirm whether the two double sided or four single sided pages are per cited project or for all five cited projects?

Please see Amendment 0004.

Please follow instructions in Section L.6, (b) Volume II, Tab C., Tab 4 and utilize attachments provided.

7 J- 1700000-

N/A Question: Can the government please confirm the quantity of the items listed in J-1700000- 05 are correct? Can the Government verify that there are no additional Government Furnished items in support of J-0400000 Fire and Emergency Services?

See revised J-0200000-04 and J-1700000-05 attachments for the only available information.

7 J- 1700000-

N/A Question: Can the government provide the current condition codes for the fire trucks, Ambulance, and HAZMAT Truck?

See revised J-0200000-04 and J-1700000-05 attachments for the only available information.

7 J- 1700000-

N/A Question: Can the government provide the acquisition dates of the tire trucks, Ambulance, and HAZMAT Trucks and the life expectancy of each piece of equipment?

See revised J-0200000-04 and J-1700000-05 attachments for the only available information.

297 PWS

1700000

3.3.1 The Contractor shall provide maintenance and

perform preventive maintenance (PM) inspections, including safety and reliability inspections for NTVs to ensure safe and proper operation.

Question: Can the government confirm there is a maintenance facility on base to perform maintenance on Non-Tactical Vehicles (NTV’s)?

There is no maintenance facility on the installation to perform maintenance on NTV's.

and

PWS

0200000

2.7.3.8 2.8.6.1

At least one person on each shift shall be a US citizen and possess a SECRET clearance to provide escort services for fire and emergency response to restricted areas.

Question: With the requirement as written (1:5 ratio in 2.8.6.1), one cleared person would not be able to escort the contractors fire department, much less any mutual aid responders. Will the Government be waiving this requirement during any fire or medical emergency situations? If not, will the Government consider increasing the span of escort to escortee ratio?

No, the escort ratio requirement will not be waived or revised.

18 J- 0200000-

N/A The list of Government Furnished vehicles for emergency services shows one type III ambulance.

Question: Will the Government require the contractor to provide a reserve ambulance?

If the Contractor chooses to use Government Furnished vehicles there is one type III ambulance available through Government Furnished items.

18 J- 0200000-

N/A Question: If a reserve ambulance will not be provided by the Government, what exceptions to PWS requirements for medical services will the Government make when the ambulance is out for scheduled or unscheduled maintenance?

The Contractor is responsible for ensuring emergency vehicles are available at all times. The Government will not make any exceptions for vehicles that are out of service for scheduled or unscheduled maintenance.

76 PWS

0402000

3.1.1 All tools, equipment and PPE will be

inventoried monthly and maintained in accordance with manufacturer’s directives.

Question: Are tools, i.e. hazmat spill equipment, confined space equipment, vehicle extrication equipment, EMS equipment, etc.

provided as GFE?

See revised J-0200000-04.

76 PWS

0402000

3.1.1 Question: If the Government intends to

provide hazmat spill equipment, confined space equipment, vehicle extrication equipment, EMS equipment, etc. will maintenance and replacement of these items bear the same expectation of replacement, and ownership by the contractor as fire apparatus?

Yes, see revised J-0200000- 04.

76 PWS

0402000

3.1.2 All tools, equipment and PPE will be

inventoried monthly and maintained in accordance with manufacturer’s directives.

Question: Are tools and equipment (i.e., fire hose, fire nozzles, fire ladders, positive pressure ventilation fans, thermal imaging cameras, SCBAs.) provided as GFE?

See revised J-0200000-04 for list of items.

76 PWS

0402000

3.1.2 Question: If the Government intends to

provide tools and equipment (i.e., fire hose, fire nozzles, fire ladders, positive pressure ventilation fans, thermal imaging cameras, SCBAs) will maintenance and replacement of these items bear the same expectation of replacement, and ownership by the contractor as fire apparatus?

Yes, the Contractor is fully responsible for replacement of items as necessary to meet performance standards and will retain ownership.

78 PWS

0402000

3.1.5 The Contractor shall maintain and post

monthly extinguisher inspection and maintenance tags.

Question: Is it the expectation of the government for the contractor (or the assigned fire warden for each facility) to perform and annotate the monthly fire extinguisher inspections?

The Contractor shall perform extinguisher inspections and tagging.

18 J- 0200000-

N/A Question: Will replacement apparatus be required to conform with OPNAVINST

11320.23G Chapter 3 "F&ES EMERGENCY

VEHICLES"?

Replacement apparatus should comply with applicable OPNAVINST.

18 J- 0200000-

N/A Question: If replacement apparatus is Contractor owned, is it the government's expectation that the replacement apparatus still has the U.S. Navy standard striping, lettering, and marking?

Yes.

18 J- 0200000-

N/A Question: Is the contractor required to replace equipment with an apparatus of identical specifications?

Replacement apparatus should comply with applicable OPNAVINST equipment specifications.

18 J- 0200000-

N/A Question: Will the U.S. Navy specification for fire/medical apparatus be made available to the Contractor for purchase?

Yes, in the event the Contractor chooses to replace items and assume ownership.

18 J- 0200000-

N/A Question: There is no mention of command vehicles, will these vehicles still be provided and managed via GSA Lease?

See revised J-1700000-05.

7 J- 1700000-

N/A Question: Where should contractors apply the costs of replacement of Fire and emergency services vehicle and equipment?

Under Annex 0402000 Fire and Emergency Services.

350 Section L.6(b), Tab C, Tab 1, b-c

To promote full competition on this bid, will the Government consider modifying the project relevancy characteristics as follows: Projects requiring 0402000 Fire and Emergency Services involve highly specialized services with contracts that typically do not include other technical specifications nor meet the $7 million or greater threshold but require services that are very relevant in magnitude and technical scope otherwise. As such, will the Government please consider revising the “$7 million or greater annually” requirement to “$4 million or greater annually" and removing the "3 additional technical specifications" requirement and the “1502000 – Facility Investment” requirement for projects with 0402000 Fire and Emergency Services . This would allow a project with only Fire and Emergency Services to be proposed as one of the five relevant Corporate Experience projects and prove relevance in the aggregate.

Please see Amendment 0004.

Please follow instructions in Section L.6, (b) Volume II- Non-price Factors.

Rows 184 and 185 are the same CLIN on the Recurring Work tabs of the J-0200000-13 (Amendment+0004).xlsx file.

Question: Is it the Government's intent to have those labeled X027AA and X027AB?

See revised J-0200000-13 Exhibit Line Item Numbers (ELINs) (Amendment 0005).

360 SF33 Section M.2

Will the Government evaluate offerors for price realism in comparison to the IGCE, or available historical information, to ensure that an unrealistically low price with little chance of successful execution receives a lower evaluation or is eliminated?

The Government will evaluate price as set out in Section M.2 (a) Volume I - Price Proposal of the solicitation.

44 SF33

AM0001

2.18 Assets added during the course of the contract

will vary widely in cost to maintain. That is, if the Government adds two boilers versus ten light fixtures, the cost to conduct preventive maintenance on the two boilers will be much higher. If, in the same example, an ELIN has a total quantity of 1000 assets, another 89 assets will need to be added in order to warrant a modification. Is the contractor expected to take the entire risk for estimating across the breadth of assets which may never warrant a modification but increase cost by 9% (if comparable to existing asset mix) or over 9% (if comparatively more expensive assets are added)?

The Contractor is expected to estimate costs based on the information available and allocate its risks as it determines appropriate

44 SF33

AM0001

2.18 The Government will only consider

modifications for asset quantity increases over 10% by ELIN. If a new OEM proprietary systems is added, requiring only OEM servicing, OEM specific parts or OEM specific software updates, will the Government allow a modification?

The Government will consider the addition of systems depending on the facts and circumstances of each case and may issue modifications if warranted.

211 Section L L.6, Tab I, and Tab K

Would the Government clarify if the sealed financial information required in Tab I and Secret Facility Clearance required in Tab K be included in Just the Original Binder or also in the Copy Binder?

Please follow instructions in Section L.6 (a) Volume I — Price Proposal, Tab I and Tab K of the solicitation.

211 Section L L.6, Tab I

Tab K states the evidence for the Secret Facility Clearance should not be included on the CD. However, Tab I is silent as to whether the Financial Information which is required in a separate sealed envelope should be included on the CD. Would the Government clarify if the financial information should only be submitted in a sealed envelope?

Please follow instructions in Section L.6 (a) Volume I — Price Proposal, Tab I of the solicitation.

334 Section K 1 DFARS 252.225-7003 Report of Intended Performance Outside the United States and Canada indicates required submittal with proposal. Can the Government please confirm this form should be provided under Tab G, Representations and Certifications?

Confirmed.

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

NOTE: The individual files for Section J are attached separately. Note: The documents are provided as separate documents under “attachments/links” section on Contract Opportunities under the solicitation number.

This contract incorporates by reference the following attachments as if they were fully set forth herein. Please see the following attachments as part of this solicitation:

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

Attachment F Section F Deliverables (PDF) (Excel) (Amendment 0004) J-1 Past Performance Questionnaires (PPQs) (PDF) J-2 Corporate Experience Project Data Sheet (PDF) J-3 Section B Supplies or Services and Prices (PDF) (Amendment 0003) J-4 Pre-Award Inquiry Form (Excel) J-5 {RESERVED} J-5 Polish Main Gate - Site Location (PDF) (Amendment 0001) J-6 {RESERVED} J-6 SECNAV 5512_1-2021_ (PDF) (Amendment 0001) (Amendment

0002) J-7 {RESERVED} J-7 NSFR Poland Base Escort Request (Excel) (Amendment 0001) J-8 {RESERVED} Pre-Proposal Site Visit Sign-In Sheet (Amendment 0003) J-9 {RESERVED} Pre-Proposal Conference NSF Redzikowo BOSC – Final (Amendment

0003)

J-10 {RESERVED}

J-11 {RESERVED}

J-0200000 Management and Administration (J-0200000-01 through J-0200000-04; J-0200000-09 through J-0200000-10; J-0200000-13) (PDF) (Amendment 0004) J-0200000-04 Government Furnished Property Materials Services (Excel) (Amendment 0004) J-0200000-05-06- 07-08-09

MAXIMO INFORMATION (Excel)

J-0200000-13 Exhibit Line Item Numbers (ELINs) (Excel) (Amendment 0003) (Amendment 0004) (Amendment 0005)

J-0300000 Command Administration Support (J-0300000-01 through J-0300000-02 (PDF) J-0401000 Force Protection (J-0401000-01 through J-0401000-03) (PDF) J-0402000 Fire and Emergency Services (J-0402000-01 through J-0402000-04) (PDF) J-0402000-05 Fire Extinguisher Inventory and Locations (Excel) J-0402000-06 Patient Care Report (PDF) J-0403000 Emergency Management (J-0403000-01 through J-0403000-02) (PDF) (Amendment

0004) J-1001000 Material Management (J-100100001 through J-1001000-04) (PDF) J-1002000 Supply Services (J-1002000-01 through J-1002000-05) (PDF) (Amendment 0004) J-1200000 MWR (J-1200000-01 through J-1200000-03; J-1200000-05 through J-1200000-06) (PDF) J-1200000-04 Artificial Turf Maintenance Guideline (PDF) J-1300000 Galley (J-1300000-01 through J-1300000-08) (PDF) J-1402000 Unaccompanied Housing (J-1402000-01- through J-1402000-02) (PDF) (Amendment

0004) J-1501000 Facility Management (J-1501000-01; J-1501000-02; J-1501000-04; J-1501000-05; J-

1501000-06) (PDF)

J-1501000-03 Facility Listing (Excel) J-1501000-04 BPMS Process Documents (1 through 4) (PDF) J-1501000-07 Assets Requiring Condition Assessment (Excel) J-1501000-08 FRCS Inventory (Excel) (Amendment 0004) J-1502000 Facility Investment (J-1502000-01; J-1502000-02) (PDF) (Amendment 0004)

J-1502000-03 Preventative Maintenance Program Services Matrix (Excel) J-1502001 Facilities Investment – AA MCSS Facilities (J-1502001-01; J-1502001-02) (PDF) J-1502001-03 AA MCSS Facility Investment Equipment and Systems Inventory (Excel) (Amendment

0004) J-1503010 Custodial (J-1503010-01 though J-1503010-05; J-1503010-07) (PDF) (Amendment 0004) J-1503010-06 Custodial Inventory (Excel) (Amendment 0004) J-1503020 Pest Control (J-1503020-01 through J-1503020-12) (PDF) J-1503030 ISWM (J-1503030-01 through J-1503030-04) (PDF) J-1503050 Grounds Maintenance and Landscaping (J-1503050-01 through J-1503050-05) (PDF) J-1503060 Pavement Clearance (J-1503060-01 through J-1503060-04) (PDF) J-1601000 Utilities Management NRL (J-1601000-01; J-1601000-02; J-1601000-04 through J-

1601000-08; J-1601000-06; J-1601000-08) (PDF) (Amendment 0004) J-1601000-03 Utility Map Attributes Management (Excel) J-1601000-09 Utility Assets Requiring Condition Assessment (Excel) J-1601000-10 FRCS Inventories (Excel) J-1602000 Electrical (J-1602000-01 through J-1602000-04) (PDF) J-1604000 Wastewater (J-1604000-01 through J-1604000-03) (PDF) J-1606001 Water (J-1606001-01 through J-1606001-05) (PDF)

J-1700000 Transportation (J-1700000-01; J-1700000-2; J-1700000-4 through J-1700000-6 (PDF) (Amendment 0004)

J-1700000-03 Contractor Provided Non-Tactical Vehicles (Excel) J-1800000 Environmental (J-1800000-01 through J-1800000-03) (PDF) (Amendment 0004) J-1800000-03 Hazardous Waste Log Sample Form (PDF)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

L.1 SUBMITTING YOUR PROPOSAL

Proposals must be submitted via express mail carriers to the address immediately below this paragraph; NO HAND

OR ELECTRONIC DELIVERY OF PROPOSALS WILL BE ACCEPTED.

Proposal Delivery Address:

Naval Facilities Engineering Systems Command (NAVFAC), Atlantic Attn: Barkley Brown, Code ACQ36 Building A – Mail Room 6506 Hampton Blvd Norfolk, Virginia 23508-1278

The signature of the Offeror provided in Box 17 of the SF33 agrees, if this offer is accepted within 180 calendar days from the date of receipt of offers specified as the due date in Box 9 of the SF33 or any extended due date, to furnish any or all items upon which the prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

Annotate solicitation number N6247023R0010 on the bottom of the envelope or box. Proposals must be received and date stamped at the stated address above no later than the date and time identified in block 9 on the SF33.

Express mail carriers Security Information:

Commercial couriers such as FEDEX, DHL, or UPS must follow visitor procedures and are required to have a background check if they do not have a CAC badge. Commercial couriers must also have their vehicle inspected following LRA commercial vehicle inspection procedures prior to accessing the LRA. The Commercial Vehicle Inspection location for vehicles coming to NAVFAC Atlantic on the Lafayette River Annex (LRA) is located at Naval Support Activity (NSA) Hampton Roads at the Meredith Street gate off of Terminal Boulevard.

Firms should check with their intended courier to ensure they have the proper identification credentials to access the

LRA.

DBIDS passes must be picked up by the approved visitor from the Naval Station Pass and ID Office located at the following address prior to visiting NAVFAC Atlantic on LRA:

Naval Station Pass and ID Office 9040 Hampton Blvd Building #CD9 Norfolk, VA 23505 Telephone Number: 757-322-2975 Hours of Operation: 0700 – 1530 Monday through Friday

All potential Offerors must adhere to this notice in order to avoid delay in submitting your proposal. The level of security at Lafayette River Annex may change at any time. As the level of security heightens, the amount of time required to gain access to the Lafayette River Annex also increases.

L.2 PRE-AWARD INQUIRIES/REQUEST FOR PROPOSALS (RFP) INFORMATION/

CLARIFICATIONS/QUESTIONS

Contractors are required to review the entire solicitation package before submitting questions. Submit all questions via one document using Attachment J-4, Pre-award Inquiry Form, by E-mail to Barkley Brown (barkley.k.brown.civ@us.navy.mil) no later than 2:00 P.M. Norfolk, VA local time on 06 February 2024. The Government does not intend to respond to any pre-proposal inquiries submitted 2:00 P.M. Norfolk, VA local time on 06 February 2024, in order to permit adequate time to reply to the inquiries. This is the most efficient way to ensure all questions are addressed in a timely manner.

L.3 REQUEST FOR PROPOSAL (RFP) FILES

Solicitations are posted to the Opportunities (https://www.sam.gov) website. By necessity, these files are protected to prevent unauthorized editing. It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from the Opportunities Website.

L.4 GENERAL PROPOSAL REQUIREMENTS

The price proposal and non-price proposals shall be submitted in separate three-ring binders and tabbed appropriately. Binders must be marked as “Volume 1: Price Proposal” and “Volume 2: Non-price Proposal”. Should there be a discrepancy between paper and electronic information, the paper copies shall govern.

Elaborate brochures or other presentations beyond that sufficient to present a complete and effective proposal are not desired. Elaborate artwork and expensive visual or other presentation aids are not necessary. Organization, clarity, accuracy of information, relevance, and completeness are of prime importance.

The signature of the Offeror provided in Box 17 of the SF33 agrees, if this offer is accepted within 180 calendar days from the date of receipt of offers specified as the due date in Box 9 of the SF33 or any extended due date, to furnish any or all items upon which the prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

L.5 EVALUATION FACTORS

1. The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience Factor 2 – Technical Approach / Management Approach Factor 3 – Safety Factor 4 – Past Performance

The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. The relative order of importance of the non-price evaluation factors is the technical factors (Factors, 1, 2, and 3) are of equal importance to each other and, when combined are equal in importance to the past performance evaluation/performance confidence assessment factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-price evaluation factors) are significantly more important than price.

The importance of price will increase if the Offerors’ non-price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

L.6 PRICE AND NON-PRICE PROPOSAL SUBMITTAL REQUIREMENTS

(a) Volume I — Price Proposal:

Solicitation Submittal Requirements: Submit one (1) “Original” and one (1) “Copy” of the price proposal in separate three-ring binders clearly marked as “Volume I: Price Proposal”. Price proposals shall be submitted on 8 ½ x 11 inch paper (or equivalent European A4 paper) with a font no smaller than 11 point. In addition to providing hard copies of the price proposal offerors shall provide one (1) electronic copy of the price proposal on a separate, non-rewritable CD in Microsoft Excel format and shall be Microsoft Office Version 2016 compatible. All required documents provided in a format other than Microsoft Excel must be provided as PDFs.

Offerors are advised that, in the event of a discrepancy between pricing information contained on the on the CD and the hard copy proposal, the original hard copy will govern. Each copy of the price proposal shall include a separate tab for each item specified below.

Tab A. Identify the Company profile, to include the Offeror’s name, address, names of two (2) points of contact (including title, phone number and email address), the UEI number and CAGE code;

Tab B. Completed and signed Standard Form 33 (SF-33);

Tab C. Acknowledgement of all issued solicitation amendment(s) (SF-30’s) related to this RFP;

Tab D. Completed Attachment J-3- Section B, Supplies or Services and Prices (CLINS 0001 through 0020) in U.S.

Dollars;

Tab E. Completed Section J, Exhibit Line Item Number (ELIN) Pricing Attachment J-0200000-13. Offerors shall enter their proposed united prices and total amounts in U.S. Dollars for all Exhibit Line Item Numbers (ELINS) for the Base Period and all Option Periods (See *Notes below). The Attachment J-0200000-13 must be submitted in both Microsoft Excel and PDF format.

Tab F. CONTRACTOR PROPOSAL CERTIFICATION:

____________________________________________ (Name of Offeror) warrants that its proposal _____________________________ (of date or other identifier) incorporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objectives.

Tab G. The offeror’s FAR and DFAR report found under Representations and Certifications (“Reps & Certs”) printed from the SAM website (ref: https://www.sam.gov). Please also include any solicitation specific certifications as required within Section K and Section H.

Tab H. Any offeror proposing as a partnership, joint venture, or other teaming arrangement, or that is relying on resources of a parent company/subsidiary/affiliate, shall submit the following information:

i. Provide a listing of each entity within a “contractor team arrangement” (as defined in FAR 9.601) and each corporate affiliate, parent, or subsidiary upon whose resources the offeror is proposing to rely upon (hereinafter, “Corporate Affiliate”) for this contract (collectively, each “Team Member”), including each entity’s full corporate name (no abbreviations), address, point of contact, phone number, Unique Entity Identification (UEI) Number, and CAGE Code. This includes information of a “Team Member” for whom the Offeror is utilizing to demonstrate corporate experience.

ii. For Team Members that are proposed subcontractors, submit a signed letter of commitment from each subcontractor Team Member clearly identifying that the entity will be used in a subcontractor role. The commitment letter shall clearly identify the expected relationship, role, and responsibility of the Team Member. NOTE: General statements of availability are insufficient. The letter must demonstrate how the subcontractor Team Member will be meaningfully involved in the performance of this contract, including description of specific commitment of resources (e.g., personnel, equipment, etc.).

iii. For Team Members that are Corporate Affiliates, submit a narrative (one for each Team Member) that clearly demonstrates how the Corporate Affiliate will have meaningful involvement in the performance of this contract. In order to enable an assessment of meaningful involvement, the narrative shall state the Corporate Affiliate’s specific commitment of technical resources (e.g., personnel, equipment, etc.) that will be provided for contract performance, and shall describe specific aspects of the project that the Corporate Affiliate will self-perform or manage on behalf of the Offeror in performance of the contract. General statements of availability, or other descriptions of involvement that do not demonstrate how the Corporate Affiliate will actually participate in contract performance, may not suffice. Failure to submit this documentation may prevent the Government from considering a Corporate Affiliate’s experience.

iv. If proposing as a Joint Venture, provide the full name (no abbreviations), UEI Number and CAGE

Code for the JV itself, as well as for each JV member, and a copy of the signed Joint Venture Agreement.

Tab I. Please submit the below items (a through c) with your price proposal in a SEPARATE SEALED ENVELOPE, labeled “TAB I”. Although this information is required to be submitted with your company’s price proposal, this information will not be evaluated as part of the price proposal. This information forms the basis of your responsibility determination should your offer be considered for award. In order to be eligible for award, your company must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards.

a. Provide the latest three (3) complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture Offerors, submit the latest three (3) complete fiscal year financial statements for each member of the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

b. Provide one (1) signed Bank Reference demonstrating adequate financial resources. If your company has a line of credit, provide information on how many figures can your company borrow against the line of credit (i.e. “medium 6 figures,”-exact line of credit is not required). For Joint Venture Offeror, a signed Bank Reference shall be provided for each member company.

c. Provide three (3) signed credit references. Credit references must verify that your company pays its creditors timely and in accordance with the terms negotiated with the creditor. For Joint Venture Offerors, three (3) signed credit references shall be provided for each member company.

Tab K. Please submit the below item a. with your price proposal in a SEPARATE SEALED envelope, labeled “TAB K”, and packaged as FOR OFFICIAL USE ONLY/PRIVACY ACT DATA. This data is NOT to be included on the electronic copies you will provide via a non-rewritable CD. Although this information is required to be submitted with your firm’s price proposal, this information will not be evaluated as part of the price proposal. This information allows the verification of your firm’s possession of the required security clearances. In order to be eligible to perform this contract, your firm must possess a Secret Facility Clearance.

a. CAGE Code information and Facility Address so that the NAVFAC Atlantic Security Office can confirm that the Offeror meets the required Facility Clearance and Safeguarding capability for work under this contract.

*NOTES:

i. Pricing data (Attachment J-3 – Section B, Supplies or Services and Prices and Attachment J-0200000-13 Exhibit Line Item Numbers (ELINs) pricing) shall be submitted in hard copy and electronically on the same CD.

Attachment J-0200000-13 shall be submitted on CD in Excel format (Microsoft Officer Version 2016 compatible), and Attachment J-3 shall be submitted in PDF format. Failure to do so may be cause to eliminate the proposal from the competition without further evaluation.

ii. ELIN unit prices must be rounded to two (2) decimal places only, and each ELIN extended total price must be calculated based on the rounded unit price. If an offeror does not round ELIN unit prices to two (2) decimal places, then the Government will round the prices to two (2) decimal places, and the resulting rounded prices will be used for evaluation purposes.

iii. All ELIN unit prices must be no less than $0.01, unless offering “$0.00”. If an offeror proposes a unit price less than $0.01 but higher than “$0.00”, then the Government will round the unit price to $0.01 and that rounded price and resultant extended total price will be used for evaluation purposes.

iv. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the extended total of the CLIN and ELIN will be recomputed to take into account the change in the contract CLIN/ELINS. If the offeror provides a total amount for an ELIN but fails to enter the unit price, the extended total amount divided by the ELIN quantity will be held to be the intended unit price, although if this calculation results in a unit price requiring more than two decimal places, the unit price will be rounded to two decimal places and the extended total price will be recalculated in accordance with the preceding paragraph. If an Offeror does not have a value (i.e.: $-.--) or has $0.00 listed in both the unit price field and the extended total field for that ELIN(s) within the Attachment J-0200000-13and a total evaluated price could not be determined by the Government for that ELIN(s) or CLIN(s) based on pricing submitted; then, the Offeror’s price proposal may be determined to be unawardable.

v. In the event there is a discrepancy between the hard copy and electronic copy Section J ELIN pricing (Attachment J-0200000-13) and the Section B CLIN pricing (Attachment J-3), the hard copy of Attachment J-0200000-13 pricing will be held to be the intended offer.

vi. Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised or a Task Order is issued.

vii. Costs for Annex 0100000 and Annex 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices proposed for all other annexes.

viii. Offerors are not to include additional informational data or narratives as part of their price proposal to demonstrate how their price proposals were developed. Offerors shall only provide the Solicitation Submittal requirements listed within the above Tabs (Tabs A through I) for Volume 1: Price Proposal. Any information provided above and beyond the submittal requirements will not be evaluated.

(b) Volume II — Non-price Proposal:

Non-Price Submittal Requirements: Submit one (1) original and four (4) copies of the non-price proposal in separate three-ring binders, clearly marked as “Volume II: Non-Price Proposal” and tabbed appropriately. Non-price proposals shall be submitted on 8 ½ x 11 inch paper (or equivalent European A4 paper) with a font no smaller than 11 point. In addition to providing hard copies of the non-price proposal, offerors shall provide one (1) electronic copy of the non-price proposal on a non-rewriteable CD. The non-price proposal shall not exceed forty (40) single-sided or twenty (20) double-sided pages. Pages exceeding this page limitation will not be evaluated.

Note: The page limit count does not include the following: Blank tab dividers, cover pages, Tab A and B documents (including commitment letters from team members/subcontractors or Joint Venture agreements), Past Performance Questionnaires (PPQs), or CPARS.

Each copy of the non-price proposal shall include a separate tab for each item specified below:

Tab A. - Offerors shall include a cover page that provides: name and address of the prime contractor, UEI number, CAGE Code and the name, title, email, phone, and fax number of two (2) authorized representatives.

Tab B. – Any offeror proposing as a partnership, joint venture, other teaming arrangement, or that is relying on resources of a parent company/subsidiary/affiliate shall submit the following information:

i. Provide a listing of each entity within a “contractor team arrangement” (as defined in FAR 9.601) and each corporate affiliate, parent, or subsidiary upon whose resources the offeror is proposing to rely upon (hereinafter Corporate Affiliate) for this contract (collectively, each “Team Member”), including each entity’s full corporate name (no abbreviations), address, point of contact, phone number, UEI Number, and CAGE Code. This includes information for any “Team Member” that the Offeror is utilizing to demonstrate corporate experience.

ii. For Team Members that are proposed subcontractors, submit a signed letter of commitment from each subcontractor Team Member. The commitment letter shall clearly identify the expected relationship, role, and responsibility of the Team Member. NOTE: General statements of availability are insufficient. The letter must demonstrate how the subcontractor Team Member will be meaningfully involved in the performance of this contract, including description of specific commitment of resources (e.g., personnel, equipment, etc.).

iii. For Team Members that are Corporate Affiliates, submit a narrative (one for each Corporate Affiliate) that clearly demonstrates how the Corporate Affiliate will have meaningful involvement in the performance of this contract. In order to enable an assessment of meaningful involvement, the narrative shall state the Corporate Affiliate’s specific commitment of technical resources (e.g., personnel, equipment, etc.) that will be provided for contract performance, and shall describe specific aspects of the project that the Corporate Affiliate will self-perform or manage on behalf of the Offeror in performance of the contract. Failure to submit this documentation may prevent the Government from considering a Corporate Affiliate’s experience.

iv. If proposing as a Joint Venture, provide the full name (no abbreviations), UEI Number and CAGE Code for the JV itself, as well as for each JV member, and a copy of the signed Joint Venture Agreement.

Tab C. – Factors:

(Tab 1) Factor 1, Corporate Experience:

Solicitation Submittal Requirements: The Offeror shall provide up to a maximum of five

(5) projects. For each submitted project the Offeror shall complete Attachment J-2 – Corporate Experience Project Data Sheet. Offerors shall not submit any information under Factor 1 unless it is on Attachment J-2. The offeror shall clearly demonstrate the relevancy of the project as defined below.

For purposes of this evaluation, a relevant project must demonstrate ALL of the following characteristics to be considered “relevant”:

a. Performance of services comparable to technical specification 1502000 – Facility Investment (at minimum, including the completion of service orders, Preventive Maintenance (PM) or Integrated Maintenance Program (IMP) and repairs); and

b. Performance of services comparable to a minimum of three (3) additional technical specifications from the list of Primary Technical Specifications to be performed under this contract.

For purposes of this evaluation, the following are considered “Primary Technical Specifications”: 0402000 Fire and Emergency Services, 1300000 Galley, 1501000 Facility Management, 1602000 Electrical, 1606001 Water (Overseas) and 1700000 Transportation.

c. At least one (1) year of performance, invoiced at $7 million or greater annually, within the eight (8) year period immediately preceding the deadline for proposal submission.

Note: For example, if the proposals are due on December 16, 2023, the project must demonstrate performance, invoiced at $7 million or greater annually, for a period of one (1) full year within the dates of December 16, 2015 – December 16, 2023.

Further, the Offeror’s collective relevant projects also must aggregately demonstrate…