J-1601000 Utility Management (Amendment 00004).pdf

Section J – 1601000 Utility Management

Attachment Number Attachment Title J-1601000-01 Definitions and Acronyms J-1601000-02 References and Technical Documents J-1601000-03 Attributes Required for Utility Maps J-1601000-04 Utility Outage & Incident Reporting and Data Collection Reporting Requirements J-1601000-05 Meter Inventory J-1601000-06 Utilities Asset Tags and Utility Asset Tagging Guidance J-1601000-07 Specification Attributes J-1601000-08 UEM-DI Meter Group and the Direct Condition Rating Guidance J-1601000-09 Utility Assets Requiring Condition Assessment J-1601000-10 FRCS, OT, and IT Inventories

Attachment J-1601000-01 Definitions and Acronyms

Definition Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility that is managed by an automated data management program, e.g., UICAP.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Utility Investment Strategy

The Contractor shall engage in the Navy’s utility investment strategy to provide efficient and effective utilities that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.

Utilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of utility maintenance operations to support the CNO/NAVFAC utilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

In-house Performed by Government employees.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Planned Utility Outage A Planned Utility Outage is a scheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth. Service/Trouble Desk personnel gather pertinent information prior to the outage event and from the field after the event, and record the outage event in the MAXIMO Work Order Outage Log. These events REQUIRE PLANNING AND COORDINATION WITH AFFECTED CUSTOMERS at a minimum 10 days for routine and 3-4 days for urgent requests in advance of the outage. NOTE: Planned utility outages that occur without notification to proceed after a request to defer the outage cannot be met are reclassified as unplanned utility outages.

Reportable Utility Outage

A reportable utility outage is defined as a loss of NAVFAC delivered utility services to an occupied facility, pier or berth that is greater than 5 minutes in duration. Utility system failures that do not cause a disruption of services to occupied facilities, piers, or berths are not considered an outage.

Supervisory Control And Data Acquisition

(SCADA)

A version of telemetry commonly used in wide-area industrial applications, such as electrical power generation and distribution and water distribution, which includes supervisory control of remote stations as well as data acquisition from those stations over a bidirectional communications link.

Service Order Any work required to return a utility, system, equipment or component to normal working condition. Service orders are minor utility problem requests or requests for other non-recurring work that is too small to be planned and estimated.

The purpose of a service order is to provide the Government with a means of issuing work up to a defined liability limit for requirements occurring outside of the specified recurring work. The Government may utilize service orders to accomplish any work up to the respective liability limit based on the service order classification.

Service Order, Emergency

Emergency is defined as any facility deficiency that immediately compromises the mission or life, health and safety. Always includes, but is not limited to, failure of any utility, fire protection, environmental control, or security alarm systems.

Service Point The service point is the point of connection between the serving utility and the facility and is also the ’Point of Demarcation’ where ownership changes. This is the transition between NAVFAC UEM and customer funding for maintenance and repair services on equipment.

Definition Description Service Order, Urgent Urgent is defined as any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-being of personnel or the continued operation of a service or system.

Service Order, Routine Routine is defined as any work requirement within the defined LOL that does not qualify as emergency or urgent.

Unplanned Utility Outage

An Unplanned Utility Outage is an unscheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth, and lasting longer than 5 minutes in duration. Service/Trouble Desk personnel enter information from the field about the incident, response, and the repair in a MAXIMO Work Order Outage Log. Facilities experiencing an unplanned utility outage greater than five minutes should contact their Building Monitor or Facility Coordinator who can report the outage to the Service/Trouble Desk.

Utility Service Interruption

A Momentary Utility Service Interruptions of five minutes or less in duration are not considered a long duration utility outage, and therefore not required to be recorded in the MAXIMO system. NAVFAC Utilities does not provide nor guarantee uninterruptible utility services.

Utilities Infrastructure Condition Assessment Program (UICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition of utility systems and their components.

Acronym Title AIS Automated Information System AMI Advanced Metering Infrastructure ANSI American National Standards Institute ArcGIS Geographic Information System (developed by ESRI) ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers BCS Building Control System CIRCUITS Centralized and Integrated Reporting for the Comprehensive Utilities DDC Direct Digital Control Systems EMI Electromagnetic Interference ESRI Environmental Systems Research Institute FPOC Facility Point of Connection GIG Global Information Grid GIS Geospatial Information System ICS Industrial Control Systems iNFADS Internet Navy Facilities Assets Data Store NEC National Electrical Code NFPA National Fire Protection Association RF Radio Frequency RSIP Regional Shore Infrastructure Plan SCADA Supervisory Control And Data Acquisition SRM Sustainment, Restoration and Modernization STIG Security Technical Implementation Guide WIB Work Induction Board WIS Work Induction System UEM Utilities and Energy Management UEM-DI Utilities and Energy Management Degradation Index UICAP Utility Infrastructure Condition Assessment UIRA Utility Infrastructure Risk Assessment COF Consequence of Failure LOF Likelihood of Failure UFC Unified Facilities Criteria UMIG Utilities Mission Integration Group UCS Utility Control System UPV Unfired Pressure Vessel

Attachment 1601000-02 References and Technical Documents

Reference Title AR 420-49 Heating, Energy Selection and Fuel Storage, Distribution, and Dispensing Systems MO-221 Utilities Metering MO-321 Facilities Management MO-209 Engineering Criteria NAVFAC P-307 Management of Weight Handling Equipment NAVFAC P-602 3 Pillars of Energy Security NAVFAC P-603 Utilities Infrastructure Management Manual SECNAV M-5239.3 Department of the Navy Cybersecurity Manual UFC 3-230-01 Water Storage, Distribution, And Transmission UFC 3-430-07 Operations and Maintenance: Inspection and Certification of Boilers and Unfired

Pressure Vessels UFC 3-430-08N Central Heating Plants UFC 3-501-01 Electrical Engineering UFC 3-540-01 Engine-Driven Generator Systems For Backup Power Applications UFC 3-550-01 Exterior Electrical Power Distribution UFC 3-560-01 Electrical Safety O&M UFC 4-010-06 Cybersecurity FRCS Effective Utility Management Utilities System Manual - Points Of Demarcation

Attachment J-1601000-03 Utility Map Attributes

Refer to MS Excel file “J-1601000-03 Utility Map Attributes Management.xlsx.” for information.

Attachment J-1601000-04 Utility Outage & Incident Reporting and Data Collection Requirements

In accordance with the BPMS B-5.2.14 and NAVFAC MAXIMO data requirements provided in Spec Item 2.6.8 in Annex 0200000, the Contractor shall log and track all utility planned and unplanned outages including the following information for work order data related to utility outages:

• Receive service call.

• Create Service Request for the utility outage following the Service Desk Guide for Utility Outages.

• Create Work Order for response by utilities personnel as soon as the outage is reported and/or when the service request is received. Initial Work Order shall be recorded in NAVFAC MAXIMO no later than the close of next business day.

• Utility outage responding personnel will report the number of buildings and pier berths affected by the outage to the Service/Trouble Desk.

• Update outage information and actions taken to restore service on Work Order as information becomes available to include: for example, Master System Affected, Outage Start Date, Number of Buildings Affected, Outage End Date, and outage cause. Once the work is completed, update records to add any missing data within 30 days and prior to work order close-out.

Utility Outage Cause Codes:

Code 0 - False Alarm - A False Alarm, determined not an outage Code 1 - Commercial Power/Utility Loss - Outage caused when commercial service provider fails to supply a NAVFAC utility distribution system, such as a loss of generation Code 2 - Weather - Outage caused by named storms, tornados, lightning strikes, flood, or during a severe weather warning / watch Code 3 - Equipment Failure - Outage caused by failed circuits, transformers, breaks, leaks, etc.

Code 4 - Animal - Outage caused by animal/pest damage from birds, squirrels, reptiles, etc.

Code 5 - Vegetation - Outage caused by vegetation damage not due to severe weather, such as those due to neglecting to maintain of right of ways Code 6 - Foreign Interference - Outage caused by excavation, customer interference, vandalism, etc.

Code 7 - Ship - Outage caused by actions aboard ship or by ship personnel Code 8 - Operational Error - Unplanned outage caused by utilities personnel Code 9 - Navy Power/Utility Loss – Outage by other utility causes, such as planned.

Attachment J-1602000-05 J-1601000-05 Utility Meter Inventory

Meter Type Facility Facility Description Equipment ID

Electrical 2200 RSB EM-2276001 Electrical 2500 GP Warehouse 1 EM-2576001 Electrical 2700 Entry Control Facility EM-2776001 Electrical 2800 Security Control Facility EM-2876001 Electrical 2900 Fire Station EM-2976001 Electrical 3000 Water Supply Building EM-3076001 Electrical 4200 Access Control Facility EM-4276001 Electrical 4300 Multi-Purpose Facility EM-4376001 Electrical 4400 GP Warehouse 2 EM-4476001 Electrical 4500 Public Works EM-4576001

Water 2200 RSB WM-2276001 Water 2500 GP Warehouse 1 WM-2576001 Water 2700 Entry Control Facility WM-2776001 Water 2800 Security Control Facility WM-2876001 Water 2900 Fire Station WM-2976001 Water 3000 Water Supply Building WM-3076001 Water 4200 Access Control Facility WM-4276001 Water 4300 Multi-Purpose Facility WM-4376001 Water 4400 GP Warehouse 2 WM-4476001 Water 4500 Public Works WM-4576001

Attachment J-1601000-06 Utilities Asset Tags and Utility Asset Tagging Guidance

The Contractor shall label all utility assets following the format below. All fields indicated align to asset data stored in MAXIMO

Attachment J-1601000-07 Specification Attributes

Classification Required Specification Field Actuator Actuator Type Actuator Rated Pressure Actuator Rated Pressure UOM AirDryer Air Dryer Type Barscreen Bar Screen Type BatterySystem Battery Role BatterySystem Battery Type BatterySystem Number Of Batteries Boiler Type ID Boiler National Board No.

Boiler Capacity Boiler Capacity UOM Boiler Primary Fuel Type Boiler Secondary Fuel Type Burner UL Number Burner Fuel Type CapacitorBank Cap Bank Type CapacitorBank Control Type CapacitorBank Install Type CapacitorBank Nominal Voltage CapacitorBank Voltage Class CapacitorBank Total Bank KVAR ChemicalAddtion Chemical Type Chiller Capacity Chiller Capacity UOM Chiller Compressor Type Compressor NFAID Compressor Compressor Type CondensateCollector Steam Condensate Collector Type CondensateCollector Associated Line Type ControlSystem Type ControlSystem Voltage ControlValve Type ControlValve Diameter ControlValve Diameter UOM ControlValve Regulation Type Classification Required Specification Field ControlValve Material DeaeratorAndStorageTank Deaerator Type DeaeratorAndStorageTank Deaerator Capacity DeaeratorAndStorageTank Deaerator Capacity UOM DeaeratorAndStorageTank Storage Tank Volume

Classification Required Specification Field DeaeratorAndStorageTank Volume UOM DeaeratorAndStorageTank Tank Material DifferentialRelay Differential Relay Type DifferentialRelay Calibration Date DynamicProtectiveDevice Dyn Pro Dev Type DynamicProtectiveDevice Device Control DynamicProtectiveDevice Voltage Class DynamicProtectiveDevice Interr Mechanism DynamicProtectiveDevice Gang Operated DynamicProtectiveDevice Interr Medium DynamicProtectiveDevice Install Type DynamicProtectiveDevice Nominal Voltage ElectricLine Electric Line Type ElectricLine Circuit Length ElectricLine Length UOM ElectricLine Voltage Class ElectricLine Conductors per Phase ElectricLine Install Type ElectricLine Nominal Voltage ElectricLine Radial Feeder ElectricLine Cable in Conduit ElectricMeter Electric Meter Role ElectricMeter Meter Form ElectricMeter Meter Class ElectricMeter Nominal Voltage ElectricPanel Panel Type ElectricPanel Voltage ElectricPanel Amp Rating ElectricPanel Number Spaces ElectroMechanicalRelay Relay Type ElectroMechanicalRelay IEEE Device No ElectroMechanicalRelay Calibration Date ElectroMechanicalRelay Voltage Class Enclosure Enclosure Type Engine Driven Asset Engine Fuel Type ExpansionJoint Steam Exp Joint Type ExpansionJoint Assoc Line Type ExpansionJoint Diameter ExpansionJoint Diameter UOM ExpansionJoint Material ExteriorLights Exterior Lights Type

Classification Required Specification Field ExteriorLights Nominal Voltage ExteriorLights Light Ownership ExteriorLights Wattage ExteriorLights Lamp Type ExteriorLights Quantity Fan Fan Role Filter Filter Type Filter Filter Material Filter Capacity Filter Capacity UOM Filter Rated Flow Filter Rated Flow UOM GearDrive Shaft Alignment GearDrive Rated Power GearDrive Power UOM Generator Rated KW Generator Generator Type Generator Voltage Class Generator Nominal Voltage GreaseTrapAndOilWaterSeparator Pretreatment Device Type GreaseTrapAndOilWaterSeparator System Type GreaseTrapAndOilWaterSeparator Material GritRemoval Grit Removal Type Ground Grounding Device Type Ground Ground Type HeatExchanger Heat Exchanger Role Hydrant Year Manufactured Hydrant Bonnet Color Hydrant Material Hydrant Hydrant Type Hydrant Seat Diameter Hydrant Diameter UOM Instrumentation Instrumentation Type Insulator Insulator Type Insulator Insulator Material Insulator Install Type Insulator Voltage Class IonExchangeUnit Capacity IonExchangeUnit Capacity UOM LVBreakerPanel Install Type LVBreakerPanel Nominal Voltage LVBreakerPanel Wire

Classification Required Specification Field LVBreakerPanel Rated Ampacity LVBreakerPanel Number Phases LVBreakerPanel Number Spaces LVBreakerPanel Spaces Filled MechanicalMeter Mech Meter Role MechanicalMeter Mech Meter Billing Type MechanicalMeter Remote Read Indicator MechanicalMeter Material MechanicalMeter Meter Type Mixer Mixer Type Motor Motor Type Motor Motor Control Type Motor RPM Motor Rated HP Motor Nominal Voltage Motor Voltage Class OvercurrentRelay Overcurrent Relay Type OvercurrentRelay Calibration Date Pipe Service Area Pipe Line Type Pipe Pipe Length Pipe Pipe Length UOM Pipe Material PowerInverter Nom. Input Volt.

PowerInverter Nom. AC Volt. Out PowerInverter Cont/Nom Pwr Out.

Pump Type Pump Submersible Indicator Pump Rated Flow Pump Rated Flow UOM Pump Mechanical System Type Pump Material Receptacle Receptacle Type Receptacle Install Type Receptacle Voltage Class Receptacle Nominal Voltage Receptacle Rated Ampacity ReliefValve Type ReliefValve Diameter ReliefValve Diameter UOM ReliefValve Material RotatingBiologicalContactor Capacity

Classification Required Specification Field RotatingBiologicalContactor Capacity UOM ShorePowerBox Shore Power Box Type ShorePowerBox Voltage Class ShorePowerBox Nominal Voltage ShorePowerBox Install Type SolidStateRelay Relay Type SolidStateRelay IEEE Device No SolidStateRelay Calibration Date SolidStateRelay Voltage Class Stack Material Stack Height Stack Height UOM Stack Mult. Boilers Stack Mounting System StaticProtectiveDevice Device Type StaticProtectiveDevice Install Type StaticProtectiveDevice Voltage Class SupportStructure Structure Material SupportStructure Supp Struct Type SupportStructure Thermal Support Type SurfaceStructure Structure Material SurfaceStructure Surface Structure Type SwitchUnit Switch Type SwitchUnit Voltage Class SwitchUnit Sw Insul Medium SwitchUnit Nominal Voltage SwitchUnit Gang Operated SwitchUnit Install Type SystemValve Type SystemValve Diameter SystemValve Diameter UOM SystemValve Material Tank Type Tank Material Tank Contents Tank Volume Tank Volume UOM Transformer TransformerType Transformer Rated KVA Transformer Install Type Transformer Nominal HV Transformer HV Protection

Classification Required Specification Field Transformer Nominal LV Transformer CoolingType Transformer HSide Taps Trap Type TreatmentProcessStructure Capacity TreatmentProcessStructure Capacity UOM UndergroundStructure Underground Struc Type UndergroundStructure Structure Material VoltageRegulator Volt Reg Type VoltageRegulator Install Type VoltageRegulator Rated KVA VoltageRegulator Nominal Voltage Well Rated Flow Well Rated Flow UOM

Attachment J-1601000-08 UEM-DI Meter Group and the Direct Condition Rating Guidance

Likelihood Category Degradation Index Fu lly F un ct io na l

Negligible = 1 No noticeable defects. Some aging or wear may be visible. Fully functional.

Not Likely = 2 Only minor deterioration or defects are evident. Noticeable wear or aging is visible. Fully functional. Minor maintenance may be required.

Possible = 3 Deterioration or defects are evident. Function is not significantly affected.

Minor repairs are required.

Fu nc tio n

A ff ec te d Likely = 4 Serious deterioration or defects in at least some portion of the asset.

Function is significantly affected. Extensive repairs or replacement are required.

Very Likely = 5 Extensive deterioration or defects in the asset. Not functional, barely functional, or beyond repair.

Attachment J-1601000-09 Utility Assets Requiring Condition Assessment

Refer to MS Excel file “J-1601000-09 Utility Assets Requiring Condition Assessment.xlsx.” for information.

Attachment J-1601000-10 FRCS, OT, and IT Inventories

Refer to MS Excel file “J-1601000-10 FRCS, OT, and IT Inventories.xlsx.” for information.