SA05 - FSLT - Solicitation QA.pdf

Reference (ie: Attachment # or PWS paragraph)

Comment/Question Answers PWS Previously Read: Updated PWS:

PWS 5.2.2.5 and 5.2.4

Please confirm the maximum number of ship assist visit during a period of performance is 10 and any ship visit resulting from deficiencies identified (5.2.4) are included in the 10 trips per period of performance.

Please confirm, a ship visits would occur based on the direction from Food Service Director, a request from the ship or when deficiencies are identified.

Updated PWS Paragraph 5.2.2.5. Please see adjacent column for additional clarification.

5.2.2.5 Coordinate and conduct up to ten (10) ship visits

and training per year as required by the ship or MSC FS Director, Attachments 10A/10B and CDRL FS04 apply.

5.2.2.5 Coordinate and conduct up to ten (10) ship visits

and training per year as required by the ship or MSC FS

Director, Max of ten (1) ship visits per year includes these and those referenced in Paragraph 5.2.4. Attachments

10A/10B and CDRL FS04 apply.

PWS VOLUME II: Technical, page 44

Please confirm the requirements for the Technical Volume is only 8 resumes and letters of commitment if required.

If the Technical Volume is more than the resumes, is there a page count? The resumes alone does not explain how the Offeror will manage the effort or processes. Resumes alone does not demonstrate an Offeror's ability to execute.

If the Offeror includes an introduction to the volume does that count in the page count.

Volume II: Technical of 52.212-1 (ADDENDUM)

ADDITIONAL INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS only includes the requirement for 8 resumes that meet the minimum requirements and letters of commitment, if required. There is a 5-page limit per resume. By submitting a proposal, the offeror is asserting their ability to perform the requirements detailed in the solicitation.

N/A N/A

PWS 52.212-2 d

The PWS states "Clarification may be required to confirm availability of key personnel prior to contract award. If all key personnel are not available at the start of the contract, then the contractor is ineligible for award."

Please clarify if the 8 positions that resumes were provided are required at the start of transitions, which is the start of the contract or is the total staff proposed in their staffing plan required at Day 1 of transition. This information is critical developing the price for the transition-in period.

The Contractor must decide what positions are required to perform proper turnover within the Phase-In period as stated within the PWS. The Government is not requiring the contractor to be fully staffed until the start of the base period Period of Performance.

N/A N/A

PWS 1.6.5

The PWS the contract type is Firm Fixed Price (FFP). Contractors understand and are will accept the risk associated with FFP type contracts when the requirements are well defined. Unfortunately, the travel and to some degree the material requirements are not well defined. Contractors always have the option to submit a Request for an Equitable Adjustment (REA) if requirements have changed or the are significant economic changes. An REA requires a basis for the adjustment and the required documentation for award presently does not require/request this be included. Request the Government required a Basis of Estimate be submitted with the price proposal.

In accordance with FAR 16.202-2, a firm-fixed price contract is sutiable for acquiring commercial services that have a reasonably definite functional or detailed specifications and performance uncertainties can be identified and reasonable estimates of their cost impact can be made, and the contractor is willing to accept a firm fixed price representing assumption of the risks involved.

By providing historical information for any uncertainties, the Government is allowing for reasonable estimates to be made.

The price evaluation will be performed in accordance with FAR 52.212-2 included the solicitation.

N/A N/A

PWS FACTOR III PRICE

The proposal requirement for the price volume is to provide the total cost for the specific performance periods; the price is the sum of labor, travel and material. The evaluation states the evaluation will "determine the reasonableness of the rates to the Government". How can the Government perform this determination without knowledge of the full staffing and the individual cost for labor, material and travel.

MSC will be evaluating price proposals in accordance with FAR 52.212-2 included in the solicitation. This includes a price reasonabless analysis of the total evaluted price. A price realism analysis of the different elements of the total price will not be conducted.

N/A N/A

PWS 5.1 Food Service and Logistics Training

DS01 5.2.1.1.1 SERVSAFE question

This PWS paragraph states the 120 week training requirement (5.1.1) and defines the training type (5.1.4.4). The answer to a previously submitted question states the 24 days of SERVSAFE training is included in the 120 weeks training requirement. The culinary training listed in

5.1.4.1.3 doess not include this training. Please reconfirm the SERVSAFE is included in the 120 weeks and please update paragraph

5.1.4.1.3

Updated PWS Paragraph 5.2.1.1.1. Please see adjacent column for additional clarification.

5.2.1.1.1 SERVSAFE Food Handlers’ Training: Certified

Executive Chefs (CECs) will provide NRA SERVSAFE training to CIVMAR personnel at locations provided in Paragraph

1.6.4 above or online, as needed [average four (4) courses monthly, two (2) on each coast] for four (4) hours each period. Online offerings will be conducted, as needed, to provide training under certain circumstances (e.g., travel restrictions, backlog). This training equates to the annual four (4) hour sanitation certification required for FS personnel. CECs will provide this training IAW NRA SERVSAFE Course Material at https://WWW.SERVSAFE.COM. Contractor shall provide rosters of personnel who attended the four (4) hour sanitation training at the end of the training day to MSC N43 and N1 Training Representative.

5.2.1.1.1 SERVSAFE Food Handlers’ Training: Certified

Executive Chefs (CECs) will provide NRA SERVSAFE training to CIVMAR personnel online/virtually, as needed [average four (4) courses monthly for four (4) hours each period equaling 12 days of training]. This training equates to the annual four (4) hour sanitation certification required for FS personnel. CECs will provide this training IAW NRA SERVSAFE Course Material at https://WWW.SERVSAFE.COM. Contractor shall provide rosters of personnel who attended the four (4) hour sanitation training at the end of the training day to MSC N43 and N1 Training Representative.

Attachment 1

The course description states the number of seats per class with a caveat that more seats would be available if virtual or alternate classroom is used. A second instructor would be reuqired based on the number of students attending. If a second instructor is required, does that count as two offering of the same class?

Updated PWS Paragraph 1.6.14.6. Please see adjacent column for additional clarification.

1.6.14.6 Logistics’ Instructor(s): The Contractor shall

provide at least four (4) instructors to conduct multiple offerings of the same course simultaneously; this will be limited to no more than three (3) logistics courses occurring simultaneously. These courses shall be offered virtually, and/or in different locations at same time (Hampton Roads area, VA, San Diego, CA, or onboard world-wide). Class sizes may vary depending on location, method of delivery, or other factors. Primary logistics’ classroom normally allows for a class size of 10-12 students.

Attachments 1 & 2/CDRL A01 apply. Minimum qualifications: six (6) years documented experience managing afloat, large deck, Stock Control operations and hands-on level of knowledge, skills, and abilities with Supply/Logistics operations. Additionally, the instructor shall have computer database management experience and demonstrated public speaking ability.

1.6.14.6 Logistics’ Instructor(s): The Contractor shall

provide at least four (4) instructors to conduct multiple offerings of the same course simultaneously; this will be limited to no more than three (3) logistics courses occurring simultaneously. These courses shall be offered virtually, and/or in different locations at same time (Hampton Roads area, VA, San Diego, CA, or onboard world-wide). If courses require two (2) different locations and two (2) instructors, this will count as two separate courses. Class sizes may vary depending on location, method of delivery, or other factors. Primary logistics’ classroom normally allows for a class size of 10-12 students. Attachments 1 & 2/CDRL A01 apply. Minimum qualifications: six (6) years documented experience managing afloat, large deck, Stock Control operations and hands-on level of knowledge, skills, and abilities with Supply/Logistics operations. Additionally, the instructor shall have computer database management experience and demonstrated public speaking ability.

Solicitation

The solicitation states "The pages are to be typewritten, no less than 1 1/2- line spacing, and no smaller than 12-point type." The resumes are limited to 5 pages each; with the 1 1/2 line spacing that equates to approximately 40 lines per page. The directions also states "Therefore, offerors must conclusively demonstrate in their proposals how the Government’s stated requirements are met." The offeror needs to provide evidence on how the proposed individual "demonstrated" the requirements, Request the line spacing be change to 1 1/2 between paragraphs and normal spacing within the paragraph.

The resumes for each position shall demonstrate that the proposed key personnel meet the minimum requirements for their position. Please do so within the confines detailed in the solicitation. No changes will be made to the requirements or page restrictions.

N/A NA

Food Service and Logistics Training Question and Answers Spreadsheet

PWS 1.6.6.1 and 1.6.6.2

Paragraph 1.6.6.1 states only access to CUI information. Paragraph

1.6.6.2 states access to classified information. Before the contract is awarded the level of classified information, if above CUI, needs to be defined. A DD254 will be required if Secret.

Updated PWS Paragraph 1.6.6.1 and 1.6.6.2. Please see adjacent column for additional clarification.

1.6.6.1 Personnel Security Requirements: Any personnel traveling to a ship/shipyard, along with the certified Chefs and the Dietician, will be required to access and/or handle Controlled Unclassified Information (CUI) necessary to carry out their duties and responsibilities. Minimum required investigation (T1) will be required and maintain eligibility throughout the duration of contract performance. The Contractor shall inform the COR and KO if, at any time, one of employees’ eligibility has been revoked.

1.6.6.2 Visit Authorization: The Contractor shall provide annually to the COR an updated list of all personnel who are designated to have access to classified information. The Contractor must provide Visit Authorization Letter (VAL) listing all contract personnel located on installations and onboard ships that require or will have access to classified information as well as other Contractors that perform contractual services in the installation or onboard ships and require or have access to Controlled Unclassified Information (CUI) or those that require routine or frequent “entry” to the installation or onboard ships in the performance of other types of contracts, services or maintenance, and notify Command Security Manager within seven (7) working days of any changes to the VAL.

1.6.6.1 Personnel Security Requirements: Any personnel traveling to a ship/shipyard, along with the certified Chefs and the Dietician, will be required to access and/or handle Controlled Unclassified Information (CUI) necessary to carry out their duties and responsibilities. Minimum required investigation (T1) will be required and maintain eligibility throughout the duration of contract performance. The Contractor shall inform the COR and KO if, at any time, one of employees’ eligibility has been revoked.

1.6.6.2 Visit Authorization: The Contractor shall provide annually to the COR an updated list of all personnel who are designated to have access and/or handle Controlled Unclassified Information (CUI). The Contractor must provide Visit Authorization Letter (VAL) listing all contract personnel located on installations and onboard ships as well as other Contractors that perform contractual services in the installation or onboard ships and require or have access to Controlled Unclassified Information (CUI) or those that require routine or frequent “entry” to the installation or onboard ships in the performance of other types of contracts, services or maintenance, and notify Command Security Manager within seven (7) working days of any changes to the VAL.