N3220524R4004 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1) To publish SA05, Questions w ith MSC’s Answ ers from Solicitation.

2) To update the PWS paragraphs 1.6.6.1, 1.6.6.2, 1.6.14.6, 5.2.1.1.1, and 5.2.2.5 in response to questions recieved during the questioning time period.

3) To extend the RFP due date to 17 June 2024 at 03:00 pm Eastern Standard Time.

4) To update SA04, Past Performance Questionnaire w ith the extended RFP due date.

5) To add DFARS 252.232-7007, Limitation of Government's Obligation.

1. CONTRACT ID CODE PAGE OF PAGES

1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Jun-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N3220524R4004

X 9B. DATED (SEE ITEM 11)

10-May-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Jun-2024

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3220524R4004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Jun-2024 03:00 PM to 17-Jun-2024 03:00 PM.

The following have been added by full text:

252.232-7007 LIMITATION OF GOVERNMENT'S OBLIGATION (APR 2014)

(a) Contract line item(s) is/are incrementally funded. For this/these item(s), the sum of $---- of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For items(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government's convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled "TERMINATION FOR THE CONVENIENCE OF THE GOVERNMENT." As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor's best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause, or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor's notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled "TERMINATION FOR THE

CONVENIENCE OF THE GOVERNMENT".

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph

(a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds.

The provisions of paragraph (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled "disputes."

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled "DEFAULT." The provisions of this clause are limited to work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) or

(e) of this clause.

(h) Nothing in this clause affects the right of the Government to this contract pursuant to the clause of this contract entitled "TERMINATION FOR CONVENIENCE OF THE GOVERNMENT."

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $--

(month) (day), (year) $----

(month) (day), (year) $----

(month) (day), (year) $----

(End of clause)

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Food Services (FS) and Logistics Training Contract, Military Sealift Command (MSC)

PART 1

GENERAL INFORMATION

1. Introduction: This is a non-personal services contract to provide support in one (1) major area: Food Service (FS) and Logistics Training. The Government shall not exercise any supervision or control over the Contractor performing the services herein.

1.1. Description of Services: The Contractor shall provide qualified personnel and supplies, necessary to support FS and Logistics Training, and all related functions as defined in this PWS except for those items specified as Government Provided in Part 3 of this PWS. The Contractor shall perform to the standards in this PWS and the resulting contract. Specific tasks are outlined in Part 5.

1.1.1. FS and Logistics Training: The Contractor shall provide training as scheduled and may be presented afloat and/or ashore. Training may be conducted in the Continental United States (excludes

Alaska and Hawaii) (CONUS) or Outside the Continental United States (includes Alaska and Hawaii) (OCONUS). Training may be conducted in-person or virtually, as determined by the Government.

1.2. Background: MSC is the owner and operator of more than 110 Government Owned Government Operated (GOGO) ships and Government Owned Contractor Operated (GOCO) ships manned by Civilian Mariners (CIVMARs) and other merchant mariners/Contracted Mariners (CONMARs) and is responsible for ensuring the operational readiness of those ships throughout their active service period. Each shipboard supply department plays an important role in the overall MSC ship operations and provides key services to fully execute a supply department onboard. Some examples of these services are FS and Logistics operations, Supply Configuration Management (SCM), Combat Logistics Force (CLF) functions, FS and Hotel/Laundry operations, and Continuous Monitoring Program (CMP) overseeing all supply functions. MSC N4 is preparing a reorganization which will result in renaming/merging of divisions that may change those listed below. To a great degree, MSC’s ability to successfully execute its world-wide mission is dependent on effective and timely training of MSC personnel, ashore and afloat, and execution of CMP and FS programs, ship assessments, inspections, and training.

1.2.1. N41 Logistics Operations’ Division: N41 provides management and oversight for execution of all afloat Supply Department programs and policies including: (1) T-AH Medical Treatment Facility (MTF) Supply Department operations; (2) oversight of ship’s Husbanding Services Program (HSP) and other waterfront services provided by Naval Supply Systems Command (NAVSUP) Fleet Logistics Centers (FLCs) world-wide; (3) Quality of Life (QoL) and Branch Exchange operations; (4) Hazardous Material (HAZMAT) Management; (5) Logistics Plans Management; (6) Afloat Fitness Equipment Program; (7) Afloat CIVMAR Supply Department Community Management; (8) Navy Type Commander (TYCOM) Oversight and Assistance world-wide; and (9) CMP to support and assist the Logistics Director in providing associated MSC policies, quality management procedures, and automated system functional requirements.

1.2.2. N43 FS Management Division: N43 provides management and oversight of: (1) Afloat FS Programs, Policies, Business Processes, Budgets, and ashore and afloat FS Software Requirements; (2) Afloat CIVMAR FS Community Management; (3) Navy TYCOM Oversight and Assistance world-wide;

(4) FS Operations Shipboard Design/Equipment Requirements; (5) Department of Defense (DoD) Liaison for United Seamen’s Service (USS); and (6) CMP to support and assist the Logistics Director in providing associated MSC policies, quality management procedures, and automated system functional requirements.

1.2.3. N46 CLF Load Management Division: N46 provides management and oversight of: (1) CLF Load Management Program Management (PM) in accordance with (IAW) U.S. Fleet Forces (USFF) and Commander Pacific Fleet (COMPACFLT) Concept of Operations (CONOPS) for CLF fleet sustainment support; (2) assistance to the Logistics Director in providing logistics policy, quality management procedures, and systems that support global management of Navy Working Capital Fund (NWCF)/Defense Working Capital Fund (DWCF) Consolidated Afloat Requisitioning Guide Overseas (CARGO) inventories onboard CLF units; (3) coordination with MSC subordinate commands and Fleet supporting/supported stakeholders; (4) oversight of execution of the Fleet’s CLF Load Management Business Model; and (5) CMP to support and assist the Logistics Director in providing associated MSC policies, quality management procedures, and automated system functional requirements.

1.3. Objectives: The Contractor will carry out the work and tasks required as outlined in this PWS to provide the Government with the qualified personnel and supplies necessary to support FS and Logistics Training.

1.4. Scope: The Contractor shall provide an effective, accessible, responsive, and high-quality training program to increase and maintain the professional knowledge and skills of MSC’s workforce. The Contractor will provide educational support services for the professional development of MSC employees – civilian employees, contracted employees, military (active and reserve personnel), CIVMARs, and other merchant mariners/CONMARs, afloat and ashore. The Contractor shall provide educational and related services, including course instruction and administration, and curricula design, development, and modification of courses as outlined in Attachment 1 (Course Synopsis). The Contractor shall provide the personnel, organization, and administrative functions necessary to ensure that the services performed meet all requirements specified.

Historical data, Attachment 2, shows number/locations of offerings varying between 88 to 98 weeks per year.

Under this contract, the Government will require 120 scheduled training weeks per year and offerings/locations will be determined by student availability/needs. Primary training location is Norfolk, Va. Logistics Training/FSM ShipCLIP courses will shift to San Diego classroom during Norfolk classroom rehabilitation (approximately APR-JUN 2024). Student demand signal dictates location and historical data (2022/2023) provides a reasonably accurate depiction of course locations with minimal use of San Diego classroom.

1.4.1. Staffing Plan: The Contractor shall provide a staffing plan submitted no later than the last day of the Phase-In period, for Government approval, that shall address the Contractor’s integrated staffing, training of staff, and action plan that clearly demonstrates its ability to perform all elements of this PWS, associated publications, and the resulting contract. The plan shall identify any unusual impacts to MSC (delays, reduction in service, etc.). Contract Data Requirements List (CDRL) A01 applies. Staffing plan will address, at a minimum, the following:

1.4.1.1. The Contractor shall submit a staffing plan that describes its processes and procedures for hiring and maintaining a competent workforce.

1.4.1.1.1 Describe how the proposed staffing plan ensures that staff with skill sets that align with technical criteria of PWS to provide quality products, with little/no government intervention, to achieve the quality and level of performance required by the PWS, for all programs.

1.4.1.1.2 Describe how the proposed staffing plan ensures that deliverables submitted, and tasks performed will be of high quality and executed in a timely manner.

1.4.1.2. The Contractor shall describe the processes and procedures used to backfill positions with qualified personnel within 30 days to prevent interruption in task execution or the late submission of deliverables.

1.4.1.3. The Contractor shall describe the processes and procedures for cross-training personnel to support and conduct multiple events, some simultaneously in different locations. This plan should allow for a quick response to multiple activities.

1.4.1.4. The Contractor shall describe the processes and procedures for how FS Chefs and Dietitian contracted personnel will be certified/licensed on a continuous basis to meet industry standards as outlined below. Contractor is responsible to ensure required certifications are obtained prior to performance start date. Delays that may result from inadequate planning are the Contractor’s responsibility.

1.4.2. Training: The Contractor shall provide training and all necessary support for the training. The Contractor shall create, submit, develop, and provide courses and curriculum in all training formats for all training levels to ensure proper level of skillsets and certification. All training will be administered as individual courses, portions of courses, or as a sequential series of courses format as identified by MSC.

Courses may be performed through various venues (e.g., classroom/remote/virtual/etc.). All class or reference materials to be used for course shall be provided to each student in both a hard copy and electronic medium such as a CD-ROM or electronically for web students. The materials may be provided prior to or during the course.

1.5. Periods of Performance (PoP):

PoP Dates Period Length

01 August 2024 – 31 August 2024 Phase In Period (One Month)

01 September 2024 – 31 July 2025 Base Period (Eleven Months)

01 August 2025 – 31 July 2026 One Year Option Period

01 August 2026 – 31 July 2027 One Year Option Period

01 August 2027 – 31 July 2028 One Year Option Period

01 August 2028 – 31 July 2029 One Year Option Period

01 August 2029 – 31 January 2030 Six Month Option Period

Federal Acquisition Regulations (FAR) 52.217- 8)

1.6. General Information:

1.6.1. Quality Assurance (QA): The Government shall monitor and evaluate the Contractor’s performance under this contract IAW the Performance Requirements Summary (PRS) plan developed by the Government, Technical Exhibit (TE) 1 applies. The PRS is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.1.1 The resultant contract will be performance based IAW FAR 37.6 and requires submission of deliverables, TE 2 applies. The deliverables will be reviewed by the Contracting Officer’s Representative (COR) for adherence to the PWS. The Contractor will be responsible for correcting any performance deficiencies and any errors or omissions will be corrected without a contractual change in price.

1.6.1.2 Upon completion of each year of this contract, the COR will complete a Contractor evaluation in the Contractor Performance Assessment Reports System (CPARS).

1.6.2. Recognized Holidays: The Contractor is generally not required to perform services on federally recognized holidays, as defined on the Office of Personnel Management (OPM) website, except in extenuating circumstances. These circumstances will be at the operational direction of DoD/Department of the Navy (DON)/MSC and will be coordinated by the COR.

1.6.3. Hours of Operation: The Federal Government operates on a Monday through Friday schedule with designated core hours between 0900-1400 regular business hours Eastern Time. The Federal Government is closed on Federal holidays or for local or national emergencies, administrative closings, or similar OPM directed or locally directed facility closings. The Contractor can expect to work a similar schedule but shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. The Contractor is authorized to telework IAW current MSC telework instructions/guidelines and as required in support of (ISO) the applicable division supported. MSC telework instructions are listed in Part 6, Applicable Publications, and available on the MSC website.

1.6.3.1 Work Schedules for Contingency Events: The Contractor shall be prepared to work schedules that support Government operations and operational tempo of DoD/DON/MSC. These schedules may include Contractor personnel being required to work over five (5) days a week and more than eight (8) hours a day in order to complete an assigned task. These tasks may be shipboard, virtual course, or event related. Some examples include:

1. Virtual courses (stateside) to personnel overseas (accounting for time difference)

2. Travel in conjunction with afloat/ashore training

3. Instructor Workshops

4. FS Assist Visits

5. Recipe Testing/Menu Revisions

1.6.4. Places of Performance:

1.6.4.1 The work performed under this contract will be CONUS/OCONUS. Work may be performed simultaneously at multiple locations worldwide. Work may be performed remotely, virtually, via interactive platforms, onboard ships or at designated facilities owned by the Government, the Contractor, or both. Logistics’ Instructors will have spaces in each of the two main training locations listed below (Norfolk/San Diego) but no dedicated desk for each instructor and will not be issued a government issued laptop. Food Service instructors will not have dedicated spaces in FS training spaces. Training will be held, to the maximum extent possible, in MSC outfitted facilities. In the unlikely event the facility becomes unavailable, the COR will advise where training will take place and the preference will always be towards a Government owned facility. If a Government owned facility is not available, the COR will notify the Contractor in advance, as much as possible, of the designated event for Contractor requirement to provide a facility. In-person training may take place at the following facilities locations:

1.6.4.1.1. Classroom Training (regular spaces utilized):

1. MSC Training Classrooms, Building SP-312, Norfolk, VA [Logistics & Food Service Management (FSM) ShipCLIP courses]

2. MSC Training Classroom, Building 216, Pt. Loma, San Diego, CA

3. Navy Food Management Team (NFMT), Building W-143/6th Floor, Norfolk, VA (Culinary courses)

4. Emprise Corporation, 600 Independence Parkway, Suite 102, Chesapeake, VA Corrective Maintenance Logistics System-Combat Logistics Force (CMLS-CLF) courses (N46 course)

Alternate Locations (when above are not available):

1. MSC Training Classrooms, Building T-26, Norfolk, VA

2. NAVSUP classrooms, Building W-143/3rd Floor, Norfolk, VA

3. Other MSC buildings in Hampton Roads, VA

4. Other Navy Galleys in Hampton Roads, VA (if NFMT spaces not available)

1.6.4.1.2 Training/Meeting locations/CONUS/OCONUS:

1. MSC Spaces, Building W-143/4th Floor, Norfolk, VA

2. MSC Spaces, Building 216, Pt. Loma, San Diego, CA

3. Onboard MSC operated vessels (homeport, shipyard, or in port/underway

CONUS/OCONUS)

4. Contractor contracted Commercial Food Production Facility (CONUS) (Annual Recipe Testing)

5. USS MOUNT WHITNEY (MTW) onboard – various locations in Commander, SIXTHFLT (C6F) (Annual Specialized Training)

6. Shipyards – Government will provide shipyard Point of Contact (POC) information – some examples are:

a. FS events: NASSCO San Diego, CA, Austal Shipyard, Mobile, AL, Vigor

Portland, OR, Deytens, Charleston, SC, Puget Sound, Bremerton WA.

1.6.4.2 Alternate Facility for Courses: If Government owned facilities are unavailable, the Contractor will provide a Contractor owned or Contractor contracted commercial facility, comparable to the Government owned facilities. The Contractor proposed facility shall be within 20 miles of the Government owned facilities listed above. The Contractor will be required to bring government provided computers and other pertinent course materials. Commercial facility should have all standard IT equipment available such as cords, hookups, audio/visual equipment, etc. If a Contractor owned facility is required, the price of the facility will be negotiated and incorporated into the contract, through a contract modification, prior to the time of need. All modifications to the contract will be issued in writing from the Contracting Officer (KO). At no time does a verbal authorization from any agent of the Government, other than the KO, constitute a modification to the contract.

1.6.4.3 Commercial Cooking/Recipe Testing Facility: The Contractor shall provide a commercial cooking facility in CONUS that can accommodate testing up to 125 recipes in seven (7) calendar days by the Executive Chefs on the contract. Location can vary but preferably not in Norfolk, VA.

Recipe Testing Standard Operating Procedures (SOP) are outlined in Attachment 3A. The Contractor shall provide all food and equipment required to produce all recipes during the testing period as outlined in Attachment 3B. The commercial cooking facility must be compliant with the sanitation regulations set forth in the Food and Drug Administration (FDA) guidelines for commercial food production facility. The recipes tested shall be written IAW the current Armed Forces Recipe Service format. All approved recipes will be nutritionally analyzed by the Registered Dietitian and entered into the Shore Automated Subsistence System – Enterprise (SASS-E) when approved by the MSC FS Subject Matter Expert (SME) and promulgated to the CIVMAR operated vessels. Government is responsible for the photographing of all completed entrees and ensuring the Contractor has pictures for uploading in SASS-E. CDRL FS02/FS05 apply.

1.6.5 Type of Contract: The Government intends to award a Firm-Fixed Price (FFP) single-award contract.

1.6.6 Security Requirements:

1.6.6.1 Personnel Security Requirements: Any personnel traveling to a ship/shipyard, along with the certified Chefs and the Dietician, will be required to access and/or handle Controlled Unclassified Information (CUI) necessary to carry out their duties and responsibilities. Minimum required investigation (T1) will be required and maintained eligibility throughout the duration of contract performance. The Contractor shall inform the COR and KO if, at any time, one of employees’ eligibility has been revoked.

1.6.6.2 Visit Authorization: The Contractor shall provide annually to the COR an updated list of all personnel who are designated to have access and/or handle Controlled Unclassified Information (CUI). The Contractor must provide Visit Authorization Letter (VAL) listing all contract personnel located on installations and onboard ships as well as other Contractors that perform contractual services in the installation or onboard ships and require or have access to Controlled Unclassified Information (CUI) or those that require routine or frequent “entry” to the installation or onboard ships in the performance of other types of contracts, services or maintenance, and notify Command Security Manager within seven (7) working days of any changes to the VAL.

1.6.6.3 Ship & Base Access: Contractor personnel will require access to bases and are responsible for correctly submitting forms/applications. The Contractor is encouraged to monitor email using “Request a Read Receipt” function and to confirm receipt of facsimile transmissions. MSC email for assistance with visit notification requirements and procedures is MSC_DISTRO_N021@us.navy.mil (N021). Due to enhanced security measures, the following permissions are required:

a. Secretary of Navy (SECNAV) 5512/1 form

b. Base/Repair Facility Access Request

c. Vehicle Access Request

d. Ship Access Lists

e. Commander, Navy Region Mid-Atlantic (CNRMA) Base Access/Pass & ID

EPIC and one day pass request forms are available for download on the MSC contracts’ webpage at:

https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/ Go to “Online Library of Common Documents” for forms.

Base/Ship/Repair Facility Access: Many DoD/DON/MSC bases/ships and or repair facilities require permits or other Government permissions to access and most require advance planning to receive such permissions. The Contractor shall obtain any necessary access/permissions IAW base/ship/facility instructions well in advance.

Defense Biometric Identification System (DBIDS) is being implemented for access to DoD facilities in CONUS, Guam, and Puerto Rico (replaces Rapid Gate). The Contractor is responsible to acquire DBIDS credentials prior to performance start date. Delays that may result from inadequate planning is the Contractor’s responsibility.

Contractor instructions and program information are available at https://www.cnic.navy.mil/om/dbids.html. DBIDS credentials require (in succession): (1) Present a letter or official document from the Government sponsoring organization that provides the purpose for your access;

(2) Present valid identification, e.g., passport or Real ID compliant state driver’s license;

(3) Present a completed copy of SECNAV 5512/1 form to obtain background check;

(4) Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, fingerprints, base restrictions, and several other assessments; and

(5) After all of this is done, the Contractor will be provided with the DBIDS credential.

For Contractors with existing Navy Commercial Access Control System (NCACS) cards, see https://www.cnic.navy.mil/om/dbids.html for instructions to obtain DBIDS credentials. Contractor is responsible for confirming that each employee holds active DBIDS credentials for the specific facility and performance period IAW DBIDS.

Additional access permissions may be required in the future.

Vehicle Access: Required for vehicle access to Navy installations. Follow supplemental instructions on base access forms or base-specific vehicle access forms.

Ship Access List (Contractor-Provided): On company letterhead, sent as an attachment via email, the Contractor is required to provide the ship’s Master (with courtesy copy to the Port Engineer) an accurate, current list of personnel requiring access onboard the vessel. Under no circumstances will a hand-delivered list be accepted.

CNRMA Base Access/Pass & ID: Go to the following website:

https://www.cnic.navy.mil/regions/cnrma/om/Contractor_verification_system.html. See list of various items needed for base access.

1.6.6.4 Physical Security: The Contractor shall ensure that any Controlled Unclassified Information (CUI) disclosed to its employees is not further released or made available to other employees, or any other person who does not have a comparable clearance and a “Need to know”.

1.6.6.4.1 Information Security (InfoSec) requirements: The Contractor shall handle CUI (to include Privacy Act and Personally Identifiable Information (PII), shall comply with DoD Manual 5200.01 Vol I – III (DoD Information Security Program), SECNAVINST 5510.36 (SECNAV Information Security Program), and DoD 5240.06 (Counterintelligence Awareness and Reporting – CIAR). The Contractor shall implement InfoSec measures for its contractor furnished unclassified information technology system(s) used in performance of this contract. InfoSec measures shall be compliant with Defense Federal Acquisition Regulation Supplemental (DFARS) 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting. At a minimum, the security standards extracted from the referenced National Institute of Standards and Technology (NIST) Special Publication 800-171, Protecting CUI in Nonfederal Information Systems and Organizations or accepted equivalents, shall be incorporated into any InfoSec program the contractor establishes.

1.6.6.5 Key/Access Control: The Contractor shall establish and implement processes and procedures to ensure all access codes issued by the Government are not written down, misplaced, duplicated or used by unauthorized persons. Contractor shall develop a method to ensure procedures for access code control shall include notifying the COR of employees who no longer require access to locked areas. The Contractor shall immediately report any occurrences of comprised access codes to the

COR.

1.6.6.5.1 In the event access codes are lost or duplicated, the Contractor shall, upon direction of the KO, request re-keying of the affected access codes. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

1.6.6.5.2 Contractor shall prohibit the use of Government issued access codes by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the COR.

1.6.7 Phase In/Phase Out Transition: To facilitate efficient contract turnover, a Phase In/Phase Out plan is required. During the Phase In period, the Awardee/Incoming (AC) Contractor shall learn current processes, procedures, and become familiar with performance requirements in order to commence full uninterrupted performance of services on the last day of the Incumbent/ Outgoing (IC) Contractor’s PoP. The IC and AC Contractors’ transition efforts will run concurrently. The purpose of the transition period is to allow sufficient time for the IC and AC Contractors to complete all actions necessary for turnover and required to facilitate continuity of services. CDRL A10 applies.

1.6.7.1 Phase In Period: The Phase In period allows the AC Contractor to assume accountability and transfer of functions from the IC Contractor. The Contractor Phase In period is 30 calendar days.

The Phase In period starts 30 days prior to the AC Contractor’s POP start date and ends on the expiration of the IC Contractor’s contract. The AC Contractor is not required to provide contract deliverables during this timeframe.

1.6.7.2 Phase Out Period: The Phase Out period allows the IC Contractor time to close out their responsibilities and transfer/turnover contract functions to the AC Contractor. The phase out period shall commence 30 calendar days before contract expiration and last through the last day of the contract.

1.6.7.3 Phase Out Plan/Plan of Action and Milestones (POA&M): At the end of this contract’s performance period, the IC shall submit a Phase Out Plan to the KO and the COR at least 45 calendar days prior to the end of the PoP, or as directed by the KO. The plan should include all items necessary, which will be used in the AC’s weekly meetings with the Government, for AC to successfully execute all aspects of this PWS. CDRL A10 applies. The IC shall participate in the AC’s post award meeting with the Government to discuss the transition period. The list below, while not all inclusive, contains examples of items necessary to facilitate turnover from the IC to the AC.

CDRL A10 applies.

Staffing Issues:

Transfer of employee access identification from the IC to the AC [e.g., IC personnel Common Access Cards (CACs), base access]. Attachments 11A/11B and CDRL A09 apply. Note: The transfer of identification such as CACs, ships access to AC does NOT determine responsibility of employee to Contractor. This is a tool offered to the AC to assist in continuity of support to Warfighters.

Set up IT accounts [e.g., system of record, Shipboard Configuration & Logistics Information Program (ShipCLIP), Navy/Marine Corps Intranet (NMCI), etc.].

Transfer of all data and metadata must be completed 30 calendar days prior to the contract expiration of the IC’s contract.

Occupancy Turnover Plan:

Plan showing turnover of occupancy of the Government facilities (classrooms, office spaces, etc.) and assist AC to work in partnership with Military/Civilian employees of each respective base, camp, or station.

Transition Plan:

Specify a training program and a date for transferring responsibilities for each division of work described in the plan and shall be subject to the KO’s approval.

Provide sufficient experienced personnel during the Phase In/Phase Out period to ensure that the services called for by this contract are maintained at the required level of proficiency. Maintain operations, control, and responsibility IAW the contract requirements until the contract ends. Make all records relating to operations available for the AC Contractor’s review to permit sustainment of operations (except proprietary information).

1.6.8 Government Responsibilities:

1. Host post award meeting with AC.

2. Provide Government authorizations (e.g., access, forms, etc.), where necessary.

3. Permit access for AC to facilities to support turnover.

4. Conduct joint inventory during the transfer of equipment.

5. Phase In/Phase Out will be evaluated in CPARS.

1.6.9 Post Award and Periodic Meetings: The KO, COR, and/or other Government personnel, as appropriate, shall attend meetings, as necessary, to include at least a Kickoff and Periodic Progress Meetings.

1.6.9.1 Post Award Conference: The Contractors shall attend the post award conference convened by the KO, COR, and/or other Government personnel, as appropriate.

1.6.9.2 Kickoff Meeting: After completion of Phase Out period, if applicable, the KO, COR, and/or other Government personnel, as appropriate, will meet with the Contractor to review expectations for the Contractor’s performance and Government interaction. These meetings shall be at no additional cost to the Government.

1.6.9.3 Periodic Progress Meetings: The Contractor shall attend periodic progress meetings, via telephone or MS Teams, at a periodicity to be determined, convened by the KO or COR. The KO, COR, or other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the Government will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer’s Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor’s performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government items incidental to the performance of the contract; and provide site entry for Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations, where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation was involved and are appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this contract.

1.6.11.1 Contractor will be required to work with business-sensitive information in the performance of this contract. No sensitive or proprietary information, of or in the possession of MSC or any of its operating units, will be disclosed without the written consent of the KO. A Non-Disclosure Agreement (NDA), Attachment 7, concerning information gained or used during performance under this contract must be signed prior to the start of the contract. The NDA must be signed by any employer and any personnel who will have access to sensitive business information.

1.6.11.2 Contractor shall comply with all applicable public laws, Government regulations, and MSC procedures regarding privacy.

1.6.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. MSC Data Exploitation document, Attachment 5 applies. All material purchased with Government funds, but in the custody of the Contractor, is the property of the Government and will be shipped to a required location upon the end of the contract or as requested by the Government.

1.6.13 Organizational Conflict of Interest (OCI): Contractor and Subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14 Key Personnel Qualifications: The following personnel are considered key personnel by the Government. The Contractor shall have all key personnel onboard day one (1) of the 11-month base period.

Any change to key personnel listed below must meet the requirements of paragraphs below.

1.6.14.1 Program Manager (PM) and/or Alternate POC for Contractor: The Contractor shall provide at least one (1) PM for the Contractor, who shall be responsible for the performance of the work. The Contractor shall also provide at least one (1) Alternate POC for the Contractor, who shall act for the

Contractor PM when the manager is absent. The name of the PM and Alternate POC shall be designated in writing to the KO. This PM and/or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. This PM and/or alternate shall be available during regular business hours Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Minimum qualifications for PM: Bachelor’s degree from an accredited college/university, ten (10) years of documented Logistics experience, ten (10) years of documented experience in PM, and documented commercial or military management experience supervising logistics project completion and personnel.

Examples of Logistics experience include: successfully managed an ashore or afloat supply department in the military, held positions as a commercial Logistics Industry Officer, and managing personnel, material, and programs. Minimum qualifications for Alternate POC: Five (5) years logistics experience, as listed above, and have full authority to act for the Contractor on all contract matters relating to daily operations of this contract.

1.6.14.2 Registered Dietitian: The Contractor shall provide at least one (1) Registered Dietitian.

Minimum qualifications: Bachelor’s degree from an accredited college/university in Dietetics.

Currently registered, and in good standing, with the Academy of Nutrition and Dietetics [formerly American Dietetic Association (ADA)] as a Dietitian. Five (5) years of documented experience of FS administration and clinical experience. Demonstrated ability to clearly communicate with personnel, ashore and afloat, and other Government or commercial personnel or agencies via email using correct grammar and clear and coherent sentence structure. Documented experiences utilizing nutritional analysis software when evaluating all recipes, and familiar with the United States Department of Agriculture (USDA) federal laws related to food, nutrition, and dietary health.

Demonstrated ability to instruct personnel on nutrition and food related health issues. Demonstrated ability to instruct personnel in various settings, e.g., shipboard, classroom, kitchens, etc. Ability to learn and operate the MSC CMLS FS Software for entering and maintaining recipes, menus, nutritional analysis, and uploading photos.

1.6.14.3 Certified Executive Chef (CEC) Instructor: The Contractor shall provide at least two (2) CEC Instructors to support all FS requirements. Competing events include following and/or those found in Part 5/Specific Tasks: Afloat/ashore FS classes/training, shipboard assist visits, recipe testing, annual menu updates, award presentation requirements, and, as needed, ad hoc sanitation virtual training. Additionally, allowing for multiple offerings of courses simultaneously; this will be limited to no more than two (2) culinary courses occurring simultaneously. Minimum qualifications:

Possess current certifications with the American Culinary Federation (ACF) as CEC and Certified Culinary Educator (CCE). Possess SERVSAFE Manager and Instructor certification and must maintain the credential throughout the contact performance period. Demonstrated ability to clearly communicate with MSC personnel, ashore and afloat, and other Government or commercial personnel or agencies via email using correct grammar and clear and coherent sentence structure.

Demonstrated ability to train FS personnel in preparing recipes IAW established guidelines and written recipes. Demonstrated ability to instruct personnel in multiple settings, e.g., classroom, ashore and afloat food production facilities, cooking lab, etc. Ability to write recipes for both inexperienced and experience food production personnel. Ability to train personnel in SERVSAFE Principles in various settings, e.g., in person, virtual, etc.

1.6.14.4 Instructional Developer: The Contractor shall provide at least one (1) Instructional Developer. The Instructional Developer shall ensure that course integrity is maintained by reviewing MSC requirements against the curriculum and instructional material being introduced into the classroom. The Instructional Developer shall be responsible for proper format of all training curricula and related materials. Minimum qualifications: Bachelor’s degree from an accredited college/university in education or instructional systems development and a minimum of ten years of documented experience in military, or similar, training systems development with at least five (5) of the ten (10) years documented in computer-based training (CBT)/interactive video curriculum development.

1.6.14.5 Technical Writer: The Contractor shall provide at least one (1) Technical Writer. This person shall assist the Instructional Developer in ensuring that all course material and curricula are developed and maintained in a consistent format (e.g., font, style, graphics) and are comprehensible (e.g., grammatically correct) for students and instructors. Minimum qualifications: Associate’s degree from an accredited college/university in English, technical communication, journalism, communications, creative writing or other comparable field acceptable to the Government and a minimum of five (5) years documented experience in writing technical proposals, manuals, policy, and/or procedures. Ability to review and correct material for content, style, and compliance with internal and external standards. Strong eye for grammatical, spelling, and other editing errors.

1.6.14.6 Logistics’ Instructor(s): The Contractor shall provide at least four (4) instructors to conduct multiple offerings of the same course simultaneously; this will be limited to no more…