Questions_and_Answers_from_SEAPORT-E.docx

Submitted By: Amy G Davis Submission Date: 6/11/2013 1:43 PM

Question 1: Many of the labor categories require several years of specific experience supporting the LAMPS MK III program (Engineer Electrical, Engineer Electronic SR, Engineer Systems RF and Program Manager); four of ten key labor categories require specific LAMPS MK III experience. Would the Government consider revising the language to reflect experience with airborne communication links vice the specific LAMPS MK III system to ensure fair and adequate competition?

Answer: An updated Personnel Qualificaton has been posted.

Question 2: Which level of repairs will be conducted at St Inigoes, and what will be sent to the OEM?

Will repairs be delivered to the OEM by the Navy (NAVSUP)? Or the contract winner?

Answer: Per SoW section 4.3.3.2, "The contractor shall provide technical services to operate an ISEA laboratory and firmware test bed..." and the contractor shall use the laboratory to "monitor the technical performance of the ICIS LAMPS MK III equipment". The contractor shall "perform lowest level repair of modules and directional antenna for the LAMPS MK III or other systems; and monitor the status of all repairable modules for the supply inventory".

All levels of repair support for items that NAVSUP has designated NAVAIR 4.5.10 as the Navy's repair activity are intended to be supported by the contractor, typically at Webster Field. For other items, the contractor may be required to work with the Navy, with OEMs, or both to determine the most cost- and schedule-efficient means to repair certain items, including tracking delivery and reception between Navy, contractor, and OEM facilities. For items where the OEM is NAVSUP's repair activity, the items would typically be delivered to the OEM by NAVSUP.

Question 3: Sources Sought language regarding man-hour support is confusing. One sentence reads “The estimated period of performance consists of a base year and four one-year options with performance commencing in February 2015.” Two sentences later it reads “The Level of Effort for five years is estimated at 174,200 man-hours.” The provided MS Excel file (Attachment 4_DRAFTLEVELOFEFFORT) shows 174,200 man-hours per year for a total of 871,200 man-hours. Which is correct?

Answer: The sources sought language was incorrect. The period of performance will be for five years, consisting of a base year and four one-year options. The estimated performance commencement date is February 2015. The level of effort per year is 174,240; totaling 871,200 man-hours for the entire effort.

Question 4: It was mentioned at the Industry Day that capability statements are to be submitted via the Seaporte portal. However, the sources sought states email. Which is the required method of submission?

Answer: Government apologizes for the confusion. The information provided at Industry Day was incorrect. Capability Statements shall be emailed to amy.g.davis@navy.mil. PLEASE NOTE CHANGE OF POC EMAIL. No longer Jill Oliver.

Question 5: Tripwires were mentioned at the Industry Day with relation to the Incurred Cost and Progress Reporting CDRL. Will the tripwire information be provided as an attachment as stated at the Industry Day.

Answer: The tripwire reference has been attached.

Question 6: Is the submission date for Capabilities Statement 17 June 2013?

Answer: Due to system issues and the inability of the Government to provide Industry Day documentation and Answers to Questions in a timely manner, the submission date for the Capability Statement HAS CHANGE to 19 JUNE 2013, 1400 EST.

Question 7: What date is the determining factor for a small business on Seaporte? The proposal date? Award Date? Solicitation Release Date?

Answer: Per the Small Business Office, it is the Proposal Receipt Date.

Question 8: It was stated at Industry Day, that attendees' POC information would be possible, if they so desired? When will this be posted?

Answer: The list has been posted. If you were not at the Industry Day but when like your POC Info posted, please email amy.g.davis@navy.mil. If you were at Industry Day and either the information provided in the attachment is incorrect or not present, please email amy.g.davis@navy.mil with the correct POC Info.

Question 9: CORRECTION TO QUESTION 7

Answer: The size standard for any business in SeaPort-e is determined by what has been certified: (1) in the basic contract of the vendor at the award of the basic contract; (2) the modification awarding the award term of original contract (effective April 2009); or (3) what was re-certifed at time for rolling admissions (if a vendor volunteered to re-certify its size standard) and a modification to the contract was issued to incorporate the change, whichever is most recent.

Question 10: Many documents listed in the Sources Sought package as references are specific to the LAMPS MK III program. Will the Government provide these as GFI prior to the RFP?

Answer: The Government intends to provide all documents via SeaPort by time of RFP issuance.

Question 11: What are the requirements and process to get on the NAVSEA AIT Approved Quality Systems List?

Answer: The requirements and process to gain NAVSEA approval of an entity's Quality Management System are defined in NAVSEA Technical Specification TS9090-310F, ALTERATIONS TO SHIPS ACCOMPLISHED BY ALTERATION INSTALLATION TEAMS, dated 22 June 2011. See paragraph 3.12 of that document.

Question 12: How can we check to see if we are on the NAVSEA AIT Approved Quality Systems List?

Answer: NAVSEA 04QX provides AIT quality acceptance and maintains the list of approved vendors on the Regional Maintenance and Modernization Coordination Office (RMMCO) website. The link is: https://rmmco.sscno.nmci.navy.mil/cgi-bin/chk_credentials?847b2

Question 13: REVISION TO QUESTION 12

Answer: Contractors are unable to check approval status until contract award. Once there is an award, the awardee is able to view the website provided in Question 12 above, after the submission of Non-Disclosure Agreement and System Authorization Access Request (SAAR) forms. Contractors are not required to be on this list prior to contract award. Contractors are only required to understand the process and have the ability to be included in this list as soon as possible after contract award. Even if a contractor is on the list prior to award, the contractor would still need to resubmit for approval to perform the specific work required by the contract.

Question 14: What will the Organizationl Conflict of Issues be?

Answer: Please see the attached Clause 5252.209-9510 which is in the current Contract Effort. It is anticipated to stay the same for this effort.

Question 15: Where is the attached clause mentioned?

Answer: Unfortunately with the sources sought event being closed at this time, the system will not allow the Government to provide additional attachments. The OCI information will be provided when the Pre-Solicitation is posted.

Question 16: At Industry Day, it was the understanding that a draft RFP would be coming out about this time. Do you know the approximate date for release?

Answer: The schedule has changed as follows: Posting of Pre-Solicitation - 1st Quarter of FY 14; Final Solicitation - 2nd Quarter of FY14; Anticipated Award - 1st Quarter FY15. The Performance Start Date stays the sames as stated at Industry Day, 01 February 2015. Please note these dates/'milestones are subject to change. If this occurs, an update via this portal will be provided.

Question 17: Can you please provide the latest estimated release date? I appreciate your insight and time.

Answer: The estimated Pre-Solicitation posting is 1st Qtr. FY14. The estimated Solicitation posting is 2nd Qtr. FY14.

Question 18: Can the government confirm if a set aside determination has been made?

Answer: This requirement will be pursued on a fair opportunity (unrestricted) basis.