CAC_Procedures.pdf

Common Access Card (CAC) Procedures

Fallon:

1. The contractor’s Human Resources Department will designate a Human Resources CVS representative who will coordinate all CAC applications with the on-site government CVS

Representative to process CAC applications for employees.

2. The contractor’s Human Resources Department representative will contact the on-site government CVS Representative with the following information: Full Name, Social Security

Number, and Birthdate for clearance verification.

3. The on-site government CVS Representative will then notify the contractor’s Human Resources

Department representative once clearance has been verified and to continue with the formal

CVS verification process.

4. The contractor’s Human Resources Department representative will issue a CVS Verification form to be filled out in the presence of the contractor’s Human Resources Department representative.

5. The contractor’s Human Resources Department representative will hand deliver the CVS verification form to the on-site government CVS Representative.

6. The on-site government CVS Representative will enter the form data into the CVS System and obtain a login ID and password.

7. The on-site government CVS Representative will then notify the Contractor’s Human Resources

Department representative with the CVS login ID and password.

8. The Human Resources Department representative will then notify the individual applying for the

CAC to login into www.dmdc.osd.mil/appi/cvs/login , complete the remaining steps online and transmit.

9. The CVS System will notify via email the contractor’s Human Resources Department representative of Approval or Disapproval.

10. If approved, the contractor’s Human Resources Department representative will then notify the individual applicant when and where to go pick up his/her CAC.

Yuma:

1. The contractor’s Human Resources Department will designate a Contractor Human Resources

CVS representative who will coordinate all CAC applications with the on-site government CVS

Representative to process CAC applications for employees.

2. Prior to completing an application the individual applying for a CAC will complete Identifying and

Safeguarding PII Personally Identifiable Information and Cyber Awareness Challenge courses via http://iase.disa.mil/eta/online-catalog.html and a SAAR form issued by the Human Resources department representative.

3. The on-site government CVS Representative will then generate a request for a CTR@USMC.mil email account to the Mission Assurance Department aboard MCAS Yuma, AZ.

4. The contractor Human Resources CVS representative will then generate a Personal Identification

File (PIF).

http://www.dmdc.osd.mil/appi/cvs/login http://iase.disa.mil/eta/online-catalog.html

5. The individual applying for a CAC will then take the PIF, his/her PII Personally Identifiable

Information and Cyber Awareness Challenge certificates, and SAAR form to the Mission

Assurance Department to be uploaded into the local system.

6. Mission Assurance will then notify the individual upon approval when and where to get his/her

CAC.

Key West:

1. The contractor’s Human Resources Department will designate a Human Resources CVS representative who will coordinate all CAC applications with the on-site government CVS

Representative to process CAC applications for employees.

2. The contractor’s Human Resources Department representative will issue a CVS Verification form to the individual requesting a CAC clearance.

3. The individual requesting CAC access will turn the form back into the contractor’s Human

Resources Department.

4. The contractor’s Human Resources Department representative will verify the individual’s data applying for a CAC and inform the on-site government CVS Representative that all pertinent data is correct.

5. The contractor’s Human Resource Department representative will provide the completed form to the on-site government CVS Representative.

6. The on-site government CVS Representative will enter the form data into the CVS System and notify the contractor once completed.

7. The on-site government CVS Representative will contact the contractor Human Resource CVS representative to notify the individual that the application was approved and where to pick up her/his CAC.