Amendment_0001_09-24-13.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Point of Contact:

Contract Specialist: Karen Lynch Phone: 301-757-7057 Email: karen.d.lynch@navy.mil

See continuation page for the summary of changes made in Amendment 0001.

1. CONTRACT ID CODE PAGE OF PAGES

1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Sep-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00019-13-R-0092

X 9B. DATED (SEE ITEM 11)

16-Sep-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Sep-2013

CODE

NAVAL AIR SYSTEMS COMMAND

AIR-2.3.5.1

21936 BUNDY ROAD BLDG 442

PATUXENT RIVER MD 20670

N00019 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00019-13-R-0092

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001 SUMMARY

The following changes have been made:

Section B-2, O&A Tables

Description has been changed.

Labor categories are deleted from O&A tables.

Section L, LA-1 CONTENT OF PROPOSAL (SERVICES)

In Part A, Table 3.0 Proposal Structure, Attachment L-9 Volume Title changed from “Direct Parts/Material and Travel” to “Direct Parts/Material and Travel/Over and Above”.

In Part A, Section L List of Attachments, Attachment L-9 Electronic File Title changed from “Vol 4 Direct

Parts / Materials and Travel” to “Vol 4 Direct Parts / Materials and Travel/Over and Above”.

In Part A, Section L List of Attachments, L-7 Attachment Name changed from “Prime CCS” to “Prime

CCS 130918”

In Part A, Section L List of Attachments, L-8 Attachment Name changed from “Sub CCS” to “Sub CCS

130918”

In Part A, Section L List of Attachments, L-9 Attachment Name changed from “Direct Parts/Materials and

Travel” to “Parts/Materials Travel O&A 130919”

In Part B, 4.0 Volume Price, Attachment L-9 changed from “Direct Parts / Materials and Travel” to

“Direct Parts / Materials and Travel/Over and Above”.

In Part B, 4.2 Price Volume Content, Section 4, Attachment L-9 changed from “Direct Parts / Materials and

Travel” to “Direct Parts / Materials and Travel/Over and Above”.

In Part B, 4.2.1 Price Proposal Instructions, Section 3-FFP CLINs, the following sentence was deleted in its entirety: “FFP CLINs 0X06 through 0X08 shall demonstrate the buildup of utilizing the L-7 Prime CCS worksheet.”

In Part B, 4.2.1 Price Proposal Instructions, Section 4- Cost Reimbursable CLINs, c. Cost Plus Fixed

FeeCLINs/SLINs was added.

Section L Attachments, the following Section L Attachments are deleted in their entirety and replaced with updated versions. The following is a summary of the changes:

Attachment L-7 Prime CCS are replaced with Attachment L-7 Prime CCS 130918

Attachment L-8 Sub CSS are replaced with Attachment L-8 Sub CSS 130918

Attachment L-9 Direct Parts/Material and Travel are replaced with Attachment L-9 Direct Parts/Material and Travel/O&A 130919

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

O&A TABLES

B-2 The Offeror shall complete the tables listed below for CLINs 0X06 - 0X08 (Limited Depot Maintenance

(O&A)) for all three sites including the base year and 4 option years. The Government is providing the total estimate of direct labor and fringe as a total dollar amount for the anticipated labor categories (Maintenance Supervisor, Aircraft Mechanic, and QA Inspector), for each O&A CLIN, for each site, for evaluation purposes.

The Offeror shall insert their proposed labor burden rates (LESS FEE) using the total dollar amount as identified by the Government in the below set of tables, as the base. The Offeror shall add the Government estimated total labor dollar amount to the Offeror‟s proposed indirect labor burden total to come up with a total estimated COST. The

Offeror shall then insert a Fixed Fee Percentage and calculate the Fixed Fee using the totally burdened labor dollar amount as the base (less Cost of Money expense, if applicable). See NAVAIR clause 5252.215-9512 in Section G.

The Offeror shall then populate the corresponding CLIN in Section B from each table with the following: Cost +

Fixed Fee = CPFF. This will be the estimated Cost and Fixed Fee „value‟ for use under the contract, if ordered via separate task orders.

All Over and Above effort under Limited Depot Maintenance shall be ordered via task orders on a CPFF basis

(COMPLETION FORM). No TERM FORM task orders for Limited Deport Maintenance will be authorized. In the event the work cannot be completed at the estimated cost, the contractor, if funded, shall perform the work to completion, but no additional fee will be provided.

The Contractor is advised, when preparing proposals for O&A tasking, they must use rates from approved

Collective Bargaining Agreements or AWD, as a minimum. The Contractor shall not begin any O&A performance without a task order signed by the Contracting Officer.

In the event direct labor and fringe benefit rates are changed due to changes in the Collective Bargaining Agreement or Area Wage Determination, as determined by the Department of Labor (DOL), the changes would be incorporated via revised CBA or revised AWD into this basic contract. The Fixed Fee shall remain unchanged.

CLIN 0X06 Fallon Limited Depot Maintenance (O&A):

Table 1: Base Year (CLIN 0006)

Labor

Gov’t Estimated Direct

Labor/Fringe $

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $29,050.00 $

Total Estimated Cost $

Fixed Fee ______% $

Total CPFF CLIN 0006 $

Table 2: Option Year I (CLIN 0106)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $29,050.00 $

Total Estimated Cost $

Total CPFF CLIN 0106 $

Table 3: Option Year II (CLIN 0206)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $29,050.00 $

Total Estimated Cost $

Total CPFF CLIN 0206 $

Table 4: Option Year III (CLIN 0306)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $29,050.00 $

Total Estimated Cost $

Total CPFF CLIN 0306 $

Table 5: Option Year IV (CLIN 0406)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $29,050.00 $

Total Estimated Cost $

Total CPFF CLIN 0406 $

CLIN 0X07 Yuma Limited Depot Maintenance (O&A):

Table 6: Base Year (CLIN 0007)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $26,600.00 $

Total Estimated Cost $

Total CPFF CLIN 0007 $

Table 7: Option Year I (CLIN 0107)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $26,600.00 $

Total Estimated Cost $

Total CPFF CLIN 0107 $

Table 8: Option Year II (CLIN 0207)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $26,600.00 $

Total Estimated Cost $

Total CPFF CLIN 0207 $

Table 9: Option Year III (CLIN 0307)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $26,600.00 $

Total Estimated Cost $

Total CPFF CLIN 0307 $

Table 10: Option Year IV (CLIN 0407)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $26,600.00 $

Total Estimated Cost $

Total CPFF CLIN 0407 $

CLIN 0X08 Key West Limited Depot Maintenance (O&A):

Table 11: Base Year (CLIN 0008)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $4,067.00 $

Total Estimated Cost $

Total CPFF CLIN 0008 $

Table 12: Option Year I (CLIN 0108)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $4,067.00 $

Total Estimated Cost $

Total CPFF CLIN 0108 $

Table 13: Option Year II (CLIN 0208)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $4,067.00 $

Total Estimated Cost $

Total CPFF CLIN 0208 $

Table 14: Option Year III (CLIN 0308)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $4,067.00 $

Total Estimated Cost $

Total CPFF CLIN 0308 $

Table 15: Option Year IV (CLIN 0408)

Offeror Total Labor

Burden $

Subtotal

Estimated Labor

Cost (less fee)

Total Labor/Fringe $4,067.00 $

Total Estimated Cost $

Total CPFF CLIN 0408 $

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

LA-1

LA-1 CONTENT OF PROPOSALS (SERVICES) (OCT 2012) (JUL 2013)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

Offerors are required to submit sufficient information concerning all evaluation factors to enable Government personnel to fully assess the capabilities of the Offeror to perform all requirements. The proposal must be sufficient in detail and scope to enable evaluation and provide the evaluators a clear understanding of the Offeror‟s approach, expertise, experience and capability as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of all requirements and associated risks; is able, willing, and competent to devote the resources necessary to meet all requirements; and has valid and practical solutions for all requirements and potential risk areas. The Offeror shall not alter or rearrange the solicitation. The burden of proof for all substantiation within the proposal rests with the Offeror. Offerors are advised that the Government may incorporate any part of the Offeror‟s proposal deemed beneficial to the Government, into the final contract. With the exception of Volume 4 Price, no cost/price should appear in any other volume. Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the various work efforts, support, and management approaches, as well as cost/price, to be meaningfully evaluated. Unsubstantiated statements that the prospective Offeror understands, can or will comply with the specifications, or paraphrasing the requirements or parts thereof are considered inadequate and may render a rating of unacceptable.

The Offeror must include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. There is no need to repeat information in more than one volume. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists.

Unnecessarily elaborate brochures or other presentation beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

Throughout these instructions, Offeror is defined as the prime contractor with its CAGE code identified in Block

15A on Standard Form (SF)-33, Solicitation, Offer, and Award. “Principal Subcontractors” are defined as a subcontractor who provides at least 10% of the proposed total price for the contract. A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this solicitation when the prime contractor consists of more than one legal entity. “JV Team Members” are the entities that make up a Joint Venture.

“Critical Subcontractors” are subcontractors that perform a critical function, whether technical or financial, in the performance of the resulting contract. The term entity is used to mean any or all of the following: Prime, principal subcontractor, critical subcontractor, JV, and/or each JV team member or other subcontractor.

2.0 PROPOSAL FORMAT AND SUBMISSION

Proposals must be formatted using a Times New Roman 12 point normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for/printed on standard 8.5 x 11 inch paper. All pages should be numbered with volume, paragraph, and page numbers. When fold-out pages are used, they must not exceed 11 x

17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. If the Offeror uses graphs to convey information the graphs must show enough detail to easily discern the information described. Graphs and tables shall be presented in no smaller than a 10 pt font. Graphs should contain a grid, which allows values to be read directly from the graph to the same detail that a 10 x 10 to the ½ inch grid provides. Graphic resolution should be consistent with the purpose of the data presented. Text utilized in charts, figures, and graphics shall also be no smaller than a

10 pt font and may use a font type selected by the Offeror. Each volume, book, or annex shall be provided separately in a 3-ring binder. The binders should be of an appropriate thickness for the number of pages it contains

(e.g., a 30-page book shall not be placed in a 2-inch binder).

2.1 Electronic Submission of Proposal

This section is intended to provide information to the Offeror on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and install proposals onto the electronic evaluation system, and will ensure that the proposals received are suitable for reading electronically.

2.1.1 Electronic Proposal Media

The Offeror should submit all volumes of its proposal electronically on CD-ROM(s) compatible with the operating system and applications defined in Section 2.1.2 below. The Offeror should put as much proposal material as possible on each CD-ROM, keeping the portions of the proposal that contain pricing information on separate CD-

ROM(s) from the portions of the proposal that do not contain pricing information. For this solicitation, Annex A

(Small Business Subcontracting Plan) and Table T-1 (Small Business Goals); Volume 4 Cost/Price; and Volume 5

Contract Administration contain price information and should be delivered on separate CD-ROM(s) from the remainder of the proposal. The Offeror should submit two sets of CD-ROMs that contain its proposal. One set of

CD-ROM disks should be marked "Master," the other should be marked "Back-Up." Both sets of CD-ROM disks should be clearly marked with the Offeror's name and address, the point of contact's name and phone number, and proposal volumes contained therein. The Offeror is responsible for ensuring electronic proposals are virus free in accordance with Section 2.1.4.

2.1.2 Operating System and Applications

The proposals will be accessed utilizing the Microsoft XP Professional Operating System. The Offeror shall submit two identical proposals in separate, electronic versions: one version in Portable Document Format (.pdf) and one version in Microsoft Office 2007 Applications (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and

Microsoft Project). The .pdf document must be fully searchable. The Offeror is responsible for ensuring that the

.pdf and the appropriate Microsoft Office 2007 applications versions contain identical information. The

Government shall have the discretion to use the information in either version, and shall not be responsible for any differences in content between the two proposal formats submitted by the Offeror. Use of other application software for submission of proposals is prohibited except where specific instructions for non- PDF or Office 2007 applications are provided.

2.1.3 Hyperlinks

Offerors may use hyperlinks within and among proposal volumes that do not include price information. However, there shall be no links from any other volume into Volume 4 Price or any portion of the proposal that contains price information.

2.1.4 Virus Free Electronic Submission

Offerors are responsible for ensuring that its electronic proposal is virus free. The Offeror shall certify, in its proposal cover letter, that all electronic proposal information has been checked for viruses, and specify the software, version, and virus definition used to check the data. With each subsequent submission of proposal information (e.g., responses to Evaluation Notices, Final Proposal Revisions, etc.), the Offeror shall ensure and certify that its files are virus free.

2.1.5 Multimedia

The Offeror should not embed sound or video (e.g., MPEG) files within the proposal submission.

2.1.6 Graphics

Large files require greater computer system resources and are discouraged. The Offeror is encouraged to:

a. Simplify the color palette used in creating figures;

b. Minimize size of graphics files; and

c. Avoid scanned images.

2.1.7 Evaluation Hardware

The source selection facility uses the following type workstation computer systems and printers.

ITEM EQUIPMENT

Workstations Intel® Core ™ Duo CPU or better

2.94 GB RAM

19” Monitors

CD-ROM Drive

Windows XP Professional Operating System

Network Printers Xerox Phaser 6350DP PS

2.1.8 File Naming Conventions

There is no limit to the number of files that may be submitted. Valid extensions for files using their associated applications follow:

Type of Application/Files Valid Extensions

Portable Document Files .pdf

Microsoft Word documents .doc:.docx

Microsoft Excel documents .xls:.xlsx

Microsoft Power Point .ppt:.pptx

Microsoft Project .mpp

Files should have the following naming convention ("#" represents the sequential numbering of files and the suffix is for illustration, and may be .pdf, .docx, .xlsx, .pptx, . or .mpp). For electronic file submissions (e.g. proposal volumes, annexes, appendices, enclosures) the Offeror should follow the basic structure of the file naming convention suggested in Table 2.1 “Offeror Electronic File Naming Convention”. Offeror‟s shall keep the file name as short as possible (under 40 characters) so that it is accessible on Government share drives. The Offeror shall ensure that the electronically submitted file names are directly traceable to hard copy submittals.

Table 2.1 Offeror Electronic File Naming Convention

Volume

Number

Title File naming convention

1 Executive Summary Vol 1 ES#.pdf and Vol 1

ES#.docx

Table ES-1 Offeror Summary

Table ES-2 Relevant Contract Summary

Vol 1 ES Tables.xlsx and

Vol 1 ES Tables.pdf

2 Technical Vol 2 Tech#.pdf and Vol 2

Tech#.docx

Cross Reference Matrix GenInst Tech CRM.xlsx and GenInst Tech CRM.pdf

3 Past Performance Vol 3 PP#.pdf and Vol 3

PP#.docx

Table PP-1 Past Performance Contract Data Vol 3 PP-1 PP Con

Data.pdf and Vol 3 PP-1 PP

Con Data.xlsx

Release of Adverse Past Performance Authorization Letters;

and/or Past Performance Point of Contact Information for

Subcontractors and Joint Venture Team Members

Rel Ad PP Ltr#.pdf and Rel

Ad PP Ltr #.docx; and/or

PP POC Info#.pdf and PP

POC Info#.docx

4 Price Vol 4 Price#.pdf and Vol 4

Price#.docx

Price Matrix Price Matrix.xlsx

Prime CCS Prime CCS.xlsx

Sub CCS Sub CCS.xlsx

Direct Parts / Material and Travel Vol 4 Direct Parts /

Material and Travel.xlsx

5 Contract Administration Vol 5 CA#.pdf and Vol 5

CA#.docx

Annexes

Annex A Small Business Subcontracting Plan AnnA SB Sub Plan

Annex B Relevant Portions of Final Versions of Previous SOW/PWSs for

Past Performance

AnnB Rel SOW PWSs#.pdf and AnnA Rel SOW PWSs

#.docx

Annex C Manpower Chart AnnC ManChart.xlsx

Annex D Phase In/Transition Plan AnnD Phase In/Transition

Plan.docx

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror shall present its proposal information in a manner that facilitates a one for one comparison between the information presented and these proposal instructions. Proposal information must be structured such that its paragraph numbers/letters correspond to the proposal instructions paragraph numbers/letters, although the Offeror may add lower tier sub paragraphs.

In addition to the electronic copies requested in paragraph, 2.1, “Electronic Submission of Proposals,” each volume, book, and annex of the proposal shall be submitted as one paper original and additional paper copies as specified in

Table 3.0 Proposal Structure. The Offeror shall submit all paper and electronic copies of the proposal to the address provided in section 4.0. Suggested page counts for each volume, if any, are also specified in Table 3.0 Proposal

Structure (title and table of contents pages are not included in the suggested page count). Annexes do not have suggested page counts. Information submitted as an Annex to a particular proposal volume could include manuals, specifications, plans, procedures, and company policies, as well as other information requested in Section B Specific

Instructions and do not count towards the suggested page count. Additionally, the individual subcontracting reports for the past performance volume are not included in the suggested page count.

Table 3.0 Proposal Structure

Volume

Number/Attachment

Number/Annex Title

Volume Title Suggested page count

Copies

Required

Proposal Cover Letter (Virus Free

Electronic Submission guarantee)

Provided as

Attachment L-1

Cross Reference Matrix *

Volume 1 Executive Summary 25 1 Original/5

Copies

Provided as

Attachment L-2

Table ES-1 Offeror Summary and

Table ES-2 Relevant Contract

Summary

Volume 2 Technical 100 1 Original/5

Copies

Provided as

Attachment L-3

Table T-1 Small Business Goals

Volume 3 Past Performance As Needed 1 Original/5

Copies

Release of Adverse Past

Performance Authorization Letters;

and/or Past Performance Point of

Contact Information for

Subcontractors and Joint Venture

Team Members

Provided as

Attachment L-5

Table PP-1 Past Performance

Contract Data

Volume 4 Price As Needed 1 Original/5

Copies

Provided as

Attachment L-6

Price Matrix As Needed 1 Original/5

Copies

Provided as

Attachment L-7

Prime CCS As Needed 1 Original/5

Copies

Provided as

Attachment L-8

Sub CCS As Needed 1 Original/5

Copies

Provided as

Attachment L-9

Direct Parts / Material and

Travel/Over and Above

As Needed 1 Original/5

Copies

Volume 5 Contract Administration As Needed 1 Original/5

Copies

ANNEXES

Annex A Small Business Subcontracting Plan As needed 1 Original/5

Copies

Annex B Relevant Portions of Final Versions of Previous SOW/PWSs for Past

Performance

As needed 1 Original/5

Copies

Annex C Manpower Chart As Needed 1 Original/5

Copies

Annex D Phase In/Transition Plan As Needed 1 Original/5

Copies

*Not included in the suggested page count

Each binder must contain the following information:

a. Cover and title page;

b. Title of proposal and proposal number as applicable;

c. Offeror‟s name, address and POC;

d. Solicitation number;

e. Proposal volume/book/annex number;

f. Copy number;

g. Table of Contents (The table of contents must provide sufficient detail to easily locate important elements). At a minimum it must include the paragraphs identified in the CRM; and

h. Tabs and dividers.

Catalog Card - Each volume must contain an 8 1/2" x 11" Catalog Card containing the information required for the cover and title page. The back of the card must be formatted with three columns entitled "Name", "Date Out", and

"Date In". This card must be removable from the back of each binder.

The following table lists the attachments provided to the Offeror with Section L, to assist with proposal development.

SECTION L LIST OF ATTACHMENTS

Attachment Number Electronic File Title Attachment Name

L-1 GenInst Table 3.2 CRM Table 3.2 Cross Reference Matrix

L-2 Vol 1 ES Tables Table ES-1 Offeror Summary and Table

ES-2 Relevant Contract Summary

L-3 Vol 2 T-1 SB Goals Table T-1 Small Business Goals

L-4 Vol 3 PPQ Past Performance Questionnaire

L-5 Vol 3 PP-1 PP Con Data Table PP-1 Past Performance Contract Data

L-6 Vol 4 Price Matrix Price Matrix

L-7 Vol 4 Prime CCS Prime CCS 130918

L-8 Vol 4 Sub CCS Sub CCS 130918

L-9 Vol 4 Direct Parts / Materials and Travel/Over and Above

Parts Materials Travel O&A 130319

L-10 Vol 2 Manpower Chart Manpower Chart

A Cross Reference Matrix (CRM), Table 3.2, is included to help the Offeror develop its proposal and to ensure traceability of Section L paragraphs to the requirements. An electronic version of Table 3.2 (CRM) is provided as

Attachment L-1. The Offeror‟s CRM may be identical to the one provided or revised to add information. For example, the Offeror‟s CRM may cross-reference its proposal volumes, paragraph numbers, and pages to specific solicitation requirements identified within the table, as well as other parts of the proposal that contain relevant information.

Table 3.2 Cross Reference Matrix

Section L – Proposal

Instructions

PWS

Section M –

Evaluation Factors

Proposal

Reference

2.0 Vol. 2 Technical

2.1 Phase In/Transition Plan 4.1 II.A

2.2 Staffing and Manning

Levels

II.A

2.2.1 Staffing and Manning

at all sites

4, 5,11,12,13 II.A

2.1.1.1 Key Personnel 12 II.A

2.2.2 Training and

Qualification of Safety

Personnel

4.20, 4.25, 3.4.3

II.A

2.2.3 Supporting Multiple

detachments

4.12 II.A

2.3 Maintenance and

Maintenance Management

II.A

2.3.1 Maintenance

Management

3.2,4 II.A

2.3.2 Ready for Tasking

(RFT)

10.1, 10.2 II.A

2.3.3 Aircraft Maintenance 3.2,4,6 II.A

2.3.4 Aircraft Discrepancies 4.23,4.24 10.3 II.A

2.4 Management Control

Systems

4 II.A

2.5 Material Management 7 II.A

2.5.1 GFP Management &

Tracking

3.3 II.A

2.6 Small Business

Management

II.A

No price information, (e.g., DOLLAR VALUES AND / OR HOURLY RATES) shall be included in any volume other than Annex A (Small Business Subcontracting Plan) and Table T-1 (Small Business Goals); Volume 4 Price, Volume 5 Contract Administration.

4.0 PROPOSAL PACKAGING AND SUBMISSION:

The Offerors shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible, grouping like volumes to the maximum extent possible. Each box should identify its contents by including a packing slip detailing each volume/book number and title, and copy number. Each carton should be double wrapped. The outside of the carton should be plain and the inside carton shall be stamped or marked “For

Official Use Only; and Source Selection Information – See FAR 2.101 and 3.104,” marked for the intended recipient as identified below, and should only contain those proposals intended for that person. The master set of proposals and set No. 1 copy will be marked for NAVAIR Procuring Contracting Officer (PCO), AIR-2.3.5.1.4. The Master

Set shall include all original proposal volumes, all proposal volumes on CD-ROM, and a complete Model Contract as defined in Volume 5 Contract Administration. Documents which contain price data shall be on a separate CD-

ROM(s).

Clearly mark all packages with the solicitation number. The submission date for all volumes shall be no later than the date and time specified in Block 9 of Standard Form 33 of the solicitation. However it is requested that one hard copy and one electronic copy on a CD-ROM of Volume 3 Past Performance, Table PP-1 (Past Performance Contract

Data); as well as Volume 1 Executive Summary, Table ES-1 (Offeror‟s Summary); and Volume 1 Executive

Summary, Table ES-2 (Relevant Contract Summary) be submitted three weeks prior to the submission date/time specified on Standard Form 33 (Block 9). Please indicate any changes made to the information delivered three weeks early in the submission provided on the date and time specified in Block 9 of Standard Form 33 of the solicitation. If no changes are made, please state so at the beginning of Volume 1 Executive Summary and Volume

3 Past Performance.

The method of delivery shall be via United States Postal Service or commercial carrier to the address listed below.

Hand-carried proposals shall be coordinated with the Contract Specialist Ms. Karen Lynch, at 301-757-7057 and karen.d.lynch@navy.mil. Initial and Final Proposal Revisions shall be submitted by mail or by hand. No other method is acceptable.

Naval Air Systems Command

Code: AIR-2.3.5.1.5 (Attn: Ms. Karen Lynch)

Solicitation Number: N00019-13-R-0092

Bldg 442, 1st Floor

21936 Bundy Road, Patuxent River, MD 20670

5.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED

6.0 CHANGES TO SOLICITATION

All amendments to this solicitation shall be posted at https://www.fbo.gov/

Search the database for the solicitation number N00019-13-R-0092

7.0 - TECHNICAL LIBRARY

A technical library of information directly related to the requirements of this contract is available to all offerors.

The technical library, called the Central Technical Publications Library (CTPL), is physically located at NSAWC, https://www.fbo.gov/

NAS Fallon NV. The POC to arrange access to the CTPL is the Contracting Officers Representative (COR) of the current contract, LCDR David Zundel. The COR is located at VFC 13,(Hangar 5), Floor 2, Room 240 and can be reached by phone at (775) 426-3692, or via email david.zundel@navy.mil. The COR will receive all offeror requests for access to the CTPL and will escort offerors to the CTPL where they will be able to view any reference materials applicable to this proposal. The COR shall provide the offeror access to materials as follows:

a. The COR will assign an assistant to the offeror who will allow the offeror access to publications and instructions whether paper or electronic for viewing within the CTPL only.

b. The Government will not allow offerors to reproduce publications and instructions, whole or in part.

c. The Government will not allow offerors access to work spaces other than the CTPL.

If the offeror is having problems attaining reference materials, immediately contact the contract specialist Ms. Karen Lynch, at (301) 757-7057 (email karen.d.lynch@navy.mil) and the Procuring Contract

Officer Susan Holmes at (301) 757-7106 (email susan.holmes@navy.mil).

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1 – EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to price aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall utilize to provide information for this volume:

Attachment L-2 Executive Summary Tables

The purpose of the Executive Summary is to provide the Government with an overview of the Offeror‟s entire proposal, excluding price. This Volume shall state the proposal validity date of 31 August, 2014. Each section within the Executive Summary shall contain the salient points contained in each of the proposal volumes. In addition, this table should be used by the Offeror to identify and highlight significant features of its proposal. The

Executive Summary volume should be divided into the areas outlined below:

a. Offeror Summary Table

(1) The Offeror shall complete Table ES-1 (Offeror Summary), provided in Attachment L-2 (Executive

Summary Tables), according to the instructions within the attachment, and submit it within this section.

(2) The Offeror shall provide a written explanation if multiple CAGE codes/DUNS for the same physical location are provided in Table ES-1 (Offeror Summary). The written explanation shall detail the distinct roles and responsibilities for entities with different CAGE codes/DUNs at the same physical location for where the work is being performed or from where the work is being directed. The description shall include all changes in the organization as a result of a corporate acquisition, reorganization, merger, or other administrative reason.

Note: Place of Performance for this solicitation pertains to the physical location of the prime, all subcontractors, JV and JV team members that are deploying personnel or responsible for the work; not the

Government site where the work is being performed. If work is being performed at a contractor site, then that would also pertain to Place of Performance.

b. Relevant Contract Summary Table

The Offeror shall complete the Table ES-2 (Relevant Contract Summary) provided in Attachment L-2

(Executive Summary Tables), for all contracts proposed as relevant for Past Performance for the Prime, principal subcontractors, critical subcontractors, JV and JV team members. Complete the table according to the instructions within the attachment and submit it within this section and as a separate electronic file. The contract references designated in Table ES-2 (Relevant Contract Summary) shall be used in completing Volume

3 Table PP-1 (Past Performance Contract Data);

mailto:david.zundel@navy.mil mailto:karen.d.lynch@navy.mil

c. Technical

The Offeror shall provide a summary of the effort and identify how its approach addresses the requirements of this solicitation as well as the salient features of the Offeror‟s management approach;

d. Past Performance

The Offeror shall provide a summary of the Prime‟s, principal subcontractors‟, critical subcontractors‟, JV and

JV team members‟ past performance and systemic improvements which pertains to the tasks required by this solicitation;

e. Contract Administration

The Offeror shall provide a summary of any exceptions or deviations, and proposed Section H clauses addressed in Volume 5 Contract Administration.

2.0 VOLUME 2 - TECHNICAL

Note: This volume shall not contain any reference to price aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall utilize to provide information for this volume:

Attachment L-3 Table T-1 Small Business Goals

Attachment L-10 Manpower Chart

Throughout the Technical Volume the Offeror should identify any proposed capability, approach or feature that exceeds a requirement or provides merit associated with a performance or operational benefit to the Government.

The Offeror should also identify any proposed capability, approach or feature that reduces risk inherent in the program. Specifically, explain the benefits to the Government in technical terms and the degree of impact it will have to performance, operations and/or risk. Appreciably exceeding requirements that are expressed as a minimum or threshold requirement can potentially produce performance or operational benefits. Beyond the point where there is no additional performance or operational benefit, risk reduction may be assessed. Additionally, a proposal that provides the Government with a capability, service or resource that is not specifically required, but benefits the

Government can have merit if it appreciably enhances performance and/or operations to benefit the Government.

Offerors are advised that any offer to exceed a requirement or to provide a feature with performance and/or operational benefits may be included in the resulting applicable Contract within the proposed price.

2.1 Phase In/Transition Plan

In Annex D, provide a Phase In Plan that addresses the elements listed in the solicitation, PWS, paragraph 4.1.

Describe the Offeror‟s approach to initiating this program and provide a detailed Plan Of Action and Milestones

(POA&M) for actions that will be required to begin performing in accordance with the requirements of this solicitation, including obtaining base access, and leasing of facilities. Identify the major challenges with regard to start-up and provide an approach to mitigate risk. Provide a detailed plan to train personnel during transition, including method for incorporation of lessons learned at previous site transition(s), and formal certification/licensing procedures for personnel. Provide a POA&M for the development of the work instructions, procedures, and planning documents that are needed to begin the program. The Offeror shall submit a detailed time phased manning plan that indicates staffing by site, and function during transition. Indicate an eventual "ramp-up" to achieve full manning levels and performance.

2.2 Staffing and Manning Levels

2.2.1 Staffing and Manning at all sites

In the following section the offeror shall demonstrate the proposed manning, personnel skill levels, expertise, and experience are adequate to perform the work required by this solicitation. Identify the number of people and skill level mix for all periods of performance by site using the three operational tempos described in RFP section B and

CLINs 0X01, 0X02, and 0X03 including the transition phase. Describe how the proposed manning and personnel plan will accomplish the requirements of this program using the three operational tempos described in RFP section

B Provide a staffing plan that includes the following:

a. Manning Chart – Use Attachment L-10 as a template for developing Annex C, a manpower staffing chart.

Include proposals for each site by position, by labor category and by the number of personnel assigned. Explain how the proposed manpower numbers were established. Specifically, provide definition of work year capabilities of the work force (equivalent man hours/year analysis). Identify on-site and off-site personnel.

b. Manning Distribution – Provide the proposed maintenance organizational structure by department. For each department describe the composition, responsibilities, and titles for all on-site and off-site personnel. Identify all indirect labor classifications, titles, responsibilities.

c. Personnel - Describe the processes used in hiring, recruiting, and retaining personnel for each geographical location covered by the proposal. Note that historically sites have experienced challenges in staffing due to either a high cost of living and/or remote location. Describe the approach used to fill all positions required for each labor category and the approach for retention.

d. Training - Provide certification and skill level to fulfill the requirements described in the PWS. Describe how training certifications will be met and kept current.

2.2.1.1 Key Personnel

Provide the key personnel position descriptions and requirements of the key personnel position in each of the functional areas identified below. Describe the experience, skills, education, training, qualifications, and certifications that will be required for each described position. Each position description shall not exceed one page

(one side). Also, provide at least one resume for each of the key personnel proposed for the below positions. Offeror format for the presentation of this information is acceptable.

Program Manager

Contractor Operation Site Manager

Maintenance Supervisor

Material Control Supervisor

QA Supervisor/Manager

2.2.2 Training and Qualification of Safety Personnel

Describe the training, qualifications, and certifications required for System Safety, Industrial Safety, and Aviation

Safety personnel (Include any Ordnance Qualification and Certification as necessary). Describe the re-certification and training programs required to maintain the safety qualifications.

2.2.3 Supporting multiple detachments

Describe the approach for maintenance and logistics support for base operations at Fallon, NV, Yuma AZ, and Key

West FL while simultaneously supporting up to two detachments from each site. Detachment sites may include any combination of sites identified in the PWS Section 4.12.2. Include the following in the description of your approach:

a. Describe the coordination with the Government site operations personnel to ensure operational requirements and commitments are met. Describe how the tailoring of manpower, qualifications and work shifts will provide maintenance and logistics support coverage for any detachments.

b. Explain how the detachment support structure and personnel will interface and integrate with the primary operating sites and the contractor‟s home office for supporting the detachments in the following areas:

1. Maintenance support for the detachment

2. Supply and logistics support

3. Support equipment

4. Quality Assurance and quality oversight

5. Technical data support

6. Concurrent support between detachment and permanent site(s).

7. Maintenance support for issues that occur which are beyond capabilities of detachment on-hand personnel

2.3 Maintenance and maintenance management

2.3.1 Maintenance Management

Demonstrate how the offeror intends to manage the maintenance program showing the relationships and interaction between the sites, and how they will share resources between Fallon, Yuma, and Key West, as applicable.

2.3.2 Ready for Tasking (RFT)

Describe how the maintenance organization and the maintenance control methods will react to operational changes, weather disruptions, and fluctuating carrier air wing training schedules. Describe how the maintenance organization and the maintenance control methods will control the scheduled and unscheduled maintenance process, to ensure meeting the minimum operational performance standards for Ready for Tasking (RFT) aircraft that will support the

Sortie Completion Rate (SCR) described in the solicitation.

2.3.3 Aircraft Maintenance

a. Process Description - Describe the planned on-site Organizational, Intermediate and limited Depot level maintenance processes for aircraft, components, and associated support equipment.

Additionally, submit an Organizational, Intermediate, and limited Depot level maintenance approach to support engine overhaul/repair to include the following:

1. Procedures for conducting overhaul/repair, including parts and material.

2. Method for maintaining configuration control.

3. Use of spare engines.

4. Procedures for tracking time between overhauls (TBO) and life limit data on engines, engine cyclic parts and associated components.

5. Procedures for preservation/depreservation of engines.

6. Procedures for shipping engine components to/from the overhaul facility(ies) and to operating sites.

7. Installation of engines and engine components.

b. Describe the procedures to store, update, distribute, and ensure that current technical data is used in the maintenance and logistics support process.

c. Describe your Quality Assurance Program as it applies to the “O”, “I”, and “D” levels of maintenance.

2.3.4 Aircraft Discrepancies

Offeror shall describe the processes used to recognize and correct aircraft discrepancies. Describe the offeror‟s approach to control the number of awaiting maintenance actions (discrepancies) on the aircraft at all times during this program to ensure program metrics are met.

2.4 Management Control Systems

a. Describe your Management Control System, specifically, the process to plan, control costs, measure performance, and generate timely, reliable and accurate management information for this program.

b. Describe how the system will enable the offeror to reliably plan, schedule, and monitor technical performance.

c. Describe how data collection and tracking will be accomplished. Specifically describe the process to establish and maintain an Individual Component Repair List (ICRL) that encompasses the repair capabilities for the components repaired at the back shops in Fallon and Yuma.

2.5 Material Management

The offeror shall describe the approach to maintain supply support at each site. This description must include procedures and methods of control related to the following areas:

a. Material Control Records

b. Requisitioning procedures

c. Stock control levels

d. Expediting/work stoppage procedures

e. Operation of store rooms

f. Repairables

g. Consumables, to include Demand Data Exchange (DDE) inputs for forecasting usage.

h. Material receiving operations

i. Transportation and shipping

j. Control and reporting of scrap, cannibalization, disposal, and record adjustment

k. Handling, storage and protection of serviceable items removed from aircraft

l. Tracking of Life Limited Components

m. Beyond Economic Repair procedures

n. Pre-expended bins procedures and stocking

o. Obsolete and out of production parts.

2.5.1 Government Furnished Property (GFP) Management & Tracking

a. The offeror shall describe how they intend to track, manage, and maintain all GFP, to include the calibration of Ground Support Equipment and Individual Material Readiness List items in accordance with the NAVAIRINST 13650.1C Aircraft Maintenance Material Readiness List Program required for the performance of this solicitation.

2.6 Small Business Management

a. Small Business (SB) Utilization Strategy - All Offerors (Large and Small Businesses) shall address their strategies for utilizing SB Concerns in the performance of this contract, whether as a joint venture, teaming arrangement or subcontractor. SB Offerors may meet this requirement using work they perform themselves.

For purposes of this solicitation, the term SB Concern shall also include the subcategories of Veteran-Owned

Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small

Business (HUBZone), Small Disadvantaged Business (SDB), and Women-Owned Small Business (WOSB).

Each subcategory of SB shall be addressed. This strategy is separate from, but shall be consistent with, the SB

Subcontracting Plan, if such a Plan is required. In describing its SB Utilization Strategy for this solicitation, the

Offeror shall, as applicable:

(1) Describe its approach to identifying SB Concerns;

(2) Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work SB

Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the SB

Concern's CAGE Code, or, if the SB Concern is not registered in the System for Award Management

(SAM), as a minimum provide evidence of self-certification in accordance FAR 19.703(b) as a SB

Concern. Where possible, provide documentation regarding enforceable commitments to utilize each SB

Concern.

(3) Identify what processes have been implemented to correct past inabilities to meet proposed goals, and any validated improvements;

(4) Provide goals, expressed as dollars and percentages of total contract value and percentages of total subcontract value for SB Concerns and each subcategory of SB, using the format depicted below and provided electronically in Attachment L-3 (Table T-1 Small Business Goals). The Offeror shall provide

Table T-1 as part of Annex A ((Small Business Subcontracting Plan) and Table T-1 (Small Business

Goals)). Use tab 1 for the prime and tab 2 etc. for each Tier One subcontractor as goals for each subcontractor must be listed separately;

Table T-1 Small Business Goals

Offeror Name

Total Proposed Contract Value

(including options) $

Total Amount to be Subcontracted

$ to be

Subcontracted

% of Total

Contract Value

% of Total

Amount to be

Subcontracted

Large Business

Small Business

Total 100%

Small Business Concern Subcategories

(the sum of these small business subcategories will not necessarily equal the Small Business total above):

$ to be

Subcontracted

% of Total

Contract Value

% of Total

Amount to be

Subcontracted

VOSB

SDVOSB

HUBZone

SDB

WOSB

(5) Describe its specific efforts and new, contract-specific initiatives to ensure the resulting contract meets or exceeds proposed goals. These efforts shall include, but are not limited to: sponsoring program specific outreach events and industry conferences, establishing Mentor-Protégé relationships and market research using websites such as the NAVAIR Office of Small Business Programs website

(http://www.navair.navy.mil/osbp ) to locate small business concerns; and

(6) Demonstrate (Large Businesses only) that its SB Utilization Strategy is consistent with its SB

Subcontracting Plan. If the Offeror is a participant in the DoD Comprehensive Subcontracting Test

Program specified in DFARS 219.7, or if the Offeror submits a Commercial Subcontracting Plan for this proposal, then the Offeror shall describe how SB participation on this contract will contribute to its overall

Comprehensive or Commercial Subcontracting Plan goals.

b. Small Business Subcontracting Plan - Each Large Business Offeror shall provide its Small Business

Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as part of Annex A. The

SB Subcontracting Plan of the successful Offeror(s) shall be reviewed and approved by the PCO prior to contract award. See FAR 19.702(a)(1) Statutory requirements, regarding failure of the apparent successful

Offeror to negotiate and submit a SB Subcontracting Plan or submit a Comprehensive SB Subcontracting Plan acceptable to the Contracting Officer.