KCAB_-_RSVP_Instructional_Guide_for_OpenGov.pdf

This is an instructional guide issued by the Kenton County Airport Board (KCAB) for vendors regarding the RSVP process for pre-bid and pre-proposal meetings using the OpenGov platform. The guide outlines mandatory registration requirements for all attendees of KCAB pre-bid and pre-proposal meetings, which must be completed at least 24 hours in advance of the scheduled meeting. The RSVP process is designed to enable KCAB to conduct required security clearances and arrange adequate transportation prior to site visits. The guide specifies that the individual actually attending the meeting must personally complete the RSVP to ensure accurate attendee documentation. For the Concourse A Ramp Level Office Upgrades project, the mandatory pre-bid meeting and site visit is scheduled for Wednesday, April 1, 2026 at 10:00 am at CVG Airport's Main Terminal Ticketing area located at 3087 Terminal Drive, Hebron, Kentucky. Written questions must be submitted by 11:59 pm on Friday, April 17, 2026, with responses posted by 11:59 pm on Tuesday, April 21, 2026. Sealed bids are due no later than 2:00 pm Eastern Time on Thursday, April 30, 2026, with contract award anticipated for May 26, 2026. The contract term is 212 calendar days with liquidated damages of $500.00 per day for delays.

The estimated project cost is approximately $951,000.00, with construction and installation costs of $790,000.00 plus contingency, design, force labor, and miscellaneous costs. Bidders must provide a proposal bond equal to 5 percent of the total bid amount and furnish performance and payment bonds each equal to 100 percent of the contract price upon award. The project is federally funded under the Airport Improvement Program and requires Buy American Act compliance for all steel and manufactured goods unless an FAA waiver is granted. All project personnel require airport identification badges at $44.00 per badge, and a $500.00 key deposit is required. Contractors must demonstrate specific qualifications including airport Security Identification Display Area (SIDA) experience within the past five years with active airfield operations and eligibility for airport badging in compliance with FAA, TSA, and airport security requirements. Mobilization costs are capped at 10 percent of the total project cost, with payment released in phases based on progress inspections and completion milestones. The procurement encourages disadvantaged business enterprises to submit bids and requires full and fair opportunity for participation without discrimination.