J-1601000 Utility Management.pdf

Section J – 1601000 Utility Management

Attachment Number Attachment Title J-1601000-01 Definitions and Acronyms J-1601000-02 References and Technical Documents J-1601000-03 Attributes Required for Utility Maps J-1601000-04 Utility Outage & Incident Reporting and Data Collection Reporting Requirements J-1601000-05 Meter Inventory J-1601000-06 Utilities Asset Tags and Utility Asset Tagging Guidance J-1601000-07 Specification Attributes J-1601000-08 UEM-DI Meter Group and the Direct Condition Rating Guidance J-1601000-09 Utility Assets Requiring Condition Assessment J-1601000-10 FRCS, OT, and IT Inventories

Attachment J-1601000-01 Definitions and Acronyms

Definition Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility that is managed by an automated data management program, e.g., UICAP.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Utility Investment Strategy

The Contractor shall engage in the Navy’s utility investment strategy to provide efficient and effective utilities that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.

Utilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of utility maintenance operations to support the CNO/NAVFAC utilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

In-house Performed by Government employees.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Planned Utility Outage A Planned Utility Outage is a scheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth. Service/Trouble Desk personnel gather pertinent information prior to the outage event and from the field after the event, and record the outage event in the MAXIMO Work Order Outage Log. These events REQUIRE PLANNING AND COORDINATION WITH AFFECTED CUSTOMERS at a minimum 10 days for routine and 3-4 days for urgent requests in advance of the outage. NOTE: Planned utility outages that occur without notification to proceed after a request to defer the outage cannot be met are reclassified as unplanned utility outages.

Reportable Utility Outage

A reportable utility outage is defined as a loss of NAVFAC delivered utility services to an occupied facility, pier or berth that is greater than 5 minutes in duration. Utility system failures that do not cause a disruption of services to occupied facilities, piers, or berths are not considered an outage.

Supervisory Control And Data Acquisition

(SCADA)

A version of telemetry commonly used in wide-area industrial applications, such as electrical power generation and distribution and water distribution, which includes supervisory control of remote stations as well as data acquisition from those stations over a bidirectional communications link.

Service Order Any work required to return a utility, system, equipment or component to normal working condition. Service orders are minor utility problem requests or requests for other non-recurring work that is too small to be planned and estimated.

The purpose of a service order is to provide the Government with a means of issuing work up to a defined liability limit for requirements occurring outside of the specified recurring work. The Government may utilize service orders to accomplish any work up to the respective liability limit based on the service order classification.

Service Order, Emergency

Emergency is defined as any facility deficiency that immediately compromises the mission or life, health and safety. Always includes, but is not limited to, failure of any utility, fire protection, environmental control, or security alarm systems.

Service Point The service point is the point of connection between the serving utility and the facility and is also the ’Point of Demarcation’ where ownership changes. This is the transition between NAVFAC UEM and customer funding for maintenance and repair services on equipment.

Definition Description Service Order, Urgent Urgent is defined as any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-being of personnel or the continued operation of a service or system.

Service Order, Routine Routine is defined as any work requirement within the defined LOL that does not qualify as emergency or urgent.

Unplanned Utility Outage

An Unplanned Utility Outage is an unscheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth, and lasting longer than 5 minutes in duration. Service/Trouble Desk personnel enter information from the field about the incident, response, and the repair in a MAXIMO Work Order Outage Log. Facilities experiencing an unplanned utility outage greater than five minutes should contact their Building Monitor or Facility Coordinator who can report the outage to the Service/Trouble Desk.

Utility Service Interruption

A Momentary Utility Service Interruptions of five minutes or less in duration are not considered a long duration utility outage, and therefore not required to be recorded in the MAXIMO system. NAVFAC Utilities does not provide nor guarantee uninterruptible utility services.

Utilities Infrastructure Condition Assessment Program (UICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition of utility systems and their components.

Acronym Title AIS Automated Information System AMI Advanced Metering Infrastructure ANSI American National Standards Institute ArcGIS Geographic Information System (developed by ESRI) ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers BCS Building Control System CIRCUITS Centralized and Integrated Reporting for the Comprehensive Utilities DDC Direct Digital Control Systems EMI Electromagnetic Interference ESRI Environmental Systems Research Institute FPOC Facility Point of Connection GIG Global Information Grid GIS Geospatial Information System ICS Industrial Control Systems iNFADS Internet Navy Facilities Assets Data Store NEC National Electrical Code NFPA National Fire Protection Association RF Radio Frequency RSIP Regional Shore Infrastructure Plan SCADA Supervisory Control And Data Acquisition SRM Sustainment, Restoration and Modernization STIG Security Technical Implementation Guide WIB Work Induction Board WIS Work Induction System UEM Utilities and Energy Management UEM-DI Utilities and Energy Management Degradation Index UICAP Utility Infrastructure Condition Assessment UIRA Utility Infrastructure Risk Assessment COF Consequence of Failure LOF Likelihood of Failure UFC Unified Facilities Criteria UMIG Utilities Mission Integration Group UCS Utility Control System UPV Unfired Pressure Vessel

Attachment 1601000-02 References and Technical Documents

Reference Title AR 420-49 Heating, Energy Selection and Fuel Storage, Distribution, and Dispensing Systems MO-221 Utilities Metering MO-321 Facilities Management MO-209 Engineering Criteria NAVFAC P-307 Management of Weight Handling Equipment NAVFAC P-602 3 Pillars of Energy Security NAVFAC P-603 Utilities Infrastructure Management Manual SECNAV M-5239.3 Department of the Navy Cybersecurity Manual UFC 3-230-01 Water Storage, Distribution, And Transmission UFC 3-430-07 Operations and Maintenance: Inspection and Certification of Boilers and Unfired

Pressure Vessels UFC 3-430-08N Central Heating Plants

UFC 3-501-01 Electrical Engineering UFC 3-540-01 Engine-Driven Generator Systems For Backup Power Applications UFC 3-550-01 Exterior Electrical Power Distribution UFC 3-560-01 Electrical Safety O&M UFC 4-010-06 Cybersecurity FRCS Effective Utility Management Utilities System Manual - Points Of Demarcation

Attachment J-1601000-03 Utility Map Attributes

Refer to MS Excel file “J-1601000-03 Utility Map Attributes Management.xlsx.” for information.

Attachment J-1601000-04 Utility Outage & Incident Reporting and Data Collection Requirements

In accordance with the BPMS B-5.2.14 and NAVFAC MAXIMO data requirements provided in Spec Item 2.6.8 in Annex 0200000, the Contractor shall log and track all utility planned and unplanned outages including the following information for work order data related to utility outages:

• Receive service call.

• Create Service Request for the utility outage following the Service Desk Guide for Utility Outages.

• Create Work Order for response by utilities personnel as soon as the outage is reported and/or when the service request is received. Initial Work Order shall be recorded in NAVFAC MAXIMO no later than the close of next business day.

• Utility outage responding personnel will report the number of buildings and pier berths affected by the outage to the Service/Trouble Desk.

• Update outage information and actions taken to restore service on Work Order as information becomes available to include: for example, Master System Affected, Outage Start Date, Number of Buildings Affected, Outage End Date, and outage cause. Once the work is completed, update records to add any missing data within 30 days and prior to work order close-out.

Utility Outage Cause Codes:

Code 0 - False Alarm - A False Alarm, determined not an outage Code 1 - Commercial Power/Utility Loss - Outage caused when commercial service provider fails to supply a NAVFAC utility distribution system, such as a loss of generation Code 2 - Weather - Outage caused by named storms, tornados, lightning strikes, flood, or during a severe weather warning / watch Code 3 - Equipment Failure - Outage caused by failed circuits, transformers, breaks, leaks, etc.

Code 4 - Animal - Outage caused by animal/pest damage from birds, squirrels, reptiles, etc.

Code 5 - Vegetation - Outage caused by vegetation damage not due to severe weather, such as those due to neglecting to maintain of right of ways Code 6 - Foreign Interference - Outage caused by excavation, customer interference, vandalism, etc.

Code 7 - Ship - Outage caused by actions aboard ship or by ship personnel Code 8 - Operational Error - Unplanned outage caused by utilities personnel Code 9 - Navy Power/Utility Loss – Outage by other utility causes, such as planned.

Attachment J-1602000-05 Utility Meter Inventory

Meter Type Facility Facility Description Equipment ID

Electrical 2200 RSB EM-2276001 Electrical 2500 GP Warehouse 1 EM-2576001 Electrical 2700 Entry Control Facility EM-2776001 Electrical 2800 Security Control Facility EM-2876001 Electrical 2900 Fire Station EM-2976001 Electrical 3000 Water Supply Building EM-3076001 Electrical 4200 Access Control Facility EM-4276001 Electrical 4300 Multi-Purpose Facility EM-4376001 Electrical 4400 GP Warehouse 2 EM-4476001 Electrical 4500 Public Works EM-4576001

Water 2200 RSB WM-2276001 Water 2500 GP Warehouse 1 WM-2576001 Water 2700 Entry Control Facility WM-2776001 Water 2800 Security Control Facility WM-2876001 Water 2900 Fire Station WM-2976001 Water 3000 Water Supply Building WM-3076001 Water 4200 Access Control Facility WM-4276001 Water 4300 Multi-Purpose Facility WM-4376001 Water 4400 GP Warehouse 2 WM-4476001 Water 4500 Public Works WM-4576001

Attachment J-1601000-06 Utilities Asset Tags and Utility Asset Tagging Guidance

The Contractor shall label all utility assets following the format below. All fields indicated align to asset data stored in MAXIMO

Attachment J-1601000-07 Specification Attributes

Classification Required Specification Field

Actuator Actuator Type

Actuator Rated Pressure

Actuator Rated Pressure UOM

AirDryer Air Dryer Type

Barscreen Bar Screen Type

BatterySystem Battery Role

BatterySystem Battery Type

BatterySystem Number Of Batteries

Boiler Type ID

Boiler National Board No.

Boiler Capacity

Boiler Capacity UOM

Boiler Primary Fuel Type

Boiler Secondary Fuel Type

Burner UL Number

Burner Fuel Type

CapacitorBank Cap Bank Type

CapacitorBank Control Type

CapacitorBank Install Type

CapacitorBank Nominal Voltage

CapacitorBank Voltage Class

CapacitorBank Total Bank KVAR

ChemicalAddtion Chemical Type

Chiller Capacity

Chiller Capacity UOM

Chiller Compressor Type

Compressor NFAID

Compressor Compressor Type

CondensateCollector Steam Condensate Collector Type

CondensateCollector Associated Line Type

ControlSystem Type

ControlSystem Voltage

ControlValve Type

ControlValve Diameter

ControlValve Diameter UOM

ControlValve Regulation Type

Classification Required Specification Field

ControlValve Material

DeaeratorAndStorageTank Deaerator Type

DeaeratorAndStorageTank Deaerator Capacity

DeaeratorAndStorageTank Deaerator Capacity UOM

DeaeratorAndStorageTank Storage Tank Volume

Classification Required Specification Field

DeaeratorAndStorageTank Volume UOM

DeaeratorAndStorageTank Tank Material

DifferentialRelay Differential Relay Type

DifferentialRelay Calibration Date

DynamicProtectiveDevice Dyn Pro Dev Type

DynamicProtectiveDevice Device Control

DynamicProtectiveDevice Voltage Class

DynamicProtectiveDevice Interr Mechanism

DynamicProtectiveDevice Gang Operated

DynamicProtectiveDevice Interr Medium

DynamicProtectiveDevice Install Type

DynamicProtectiveDevice Nominal Voltage

ElectricLine Electric Line Type

ElectricLine Circuit Length

ElectricLine Length UOM

ElectricLine Voltage Class

ElectricLine Conductors per Phase

ElectricLine Install Type

ElectricLine Nominal Voltage

ElectricLine Radial Feeder

ElectricLine Cable in Conduit

ElectricMeter Electric Meter Role

ElectricMeter Meter Form

ElectricMeter Meter Class

ElectricMeter Nominal Voltage

ElectricPanel Panel Type

ElectricPanel Voltage

ElectricPanel Amp Rating

ElectricPanel Number Spaces

ElectroMechanicalRelay Relay Type

ElectroMechanicalRelay IEEE Device No

ElectroMechanicalRelay Calibration Date

ElectroMechanicalRelay Voltage Class

Enclosure Enclosure Type

Engine Driven Asset

Engine Fuel Type

ExpansionJoint Steam Exp Joint Type

ExpansionJoint Assoc Line Type

ExpansionJoint Diameter

ExpansionJoint Diameter UOM

ExpansionJoint Material

ExteriorLights Exterior Lights Type

Classification Required Specification Field

ExteriorLights Nominal Voltage

ExteriorLights Light Ownership

ExteriorLights Wattage

ExteriorLights Lamp Type

ExteriorLights Quantity

Fan Fan Role

Filter Filter Type

Filter Filter Material

Filter Capacity

Filter Capacity UOM

Filter Rated Flow

Filter Rated Flow UOM

GearDrive Shaft Alignment

GearDrive Rated Power

GearDrive Power UOM

Generator Rated KW

Generator Generator Type

Generator Voltage Class

Generator Nominal Voltage

GreaseTrapAndOilWaterSeparator Pretreatment Device Type

GreaseTrapAndOilWaterSeparator System Type

GreaseTrapAndOilWaterSeparator Material

GritRemoval Grit Removal Type

Ground Grounding Device Type

Ground Ground Type

HeatExchanger Heat Exchanger Role

Hydrant Year Manufactured

Hydrant Bonnet Color

Hydrant Material

Hydrant Hydrant Type

Hydrant Seat Diameter

Hydrant Diameter UOM

Instrumentation Instrumentation Type

Insulator Insulator Type

Insulator Insulator Material

Insulator Install Type

Insulator Voltage Class

IonExchangeUnit Capacity

IonExchangeUnit Capacity UOM

LVBreakerPanel Install Type

LVBreakerPanel Nominal Voltage

LVBreakerPanel Wire

Classification Required Specification Field

LVBreakerPanel Rated Ampacity

LVBreakerPanel Number Phases

LVBreakerPanel Number Spaces

LVBreakerPanel Spaces Filled

MechanicalMeter Mech Meter Role

MechanicalMeter Mech Meter Billing Type

MechanicalMeter Remote Read Indicator

MechanicalMeter Material

MechanicalMeter Meter Type

Mixer Mixer Type

Motor Motor Type

Motor Motor Control Type

Motor RPM

Motor Rated HP

Motor Nominal Voltage

Motor Voltage Class

OvercurrentRelay Overcurrent Relay Type

OvercurrentRelay Calibration Date

Pipe Service Area

Pipe Line Type

Pipe Pipe Length

Pipe Pipe Length UOM

Pipe Material

PowerInverter Nom. Input Volt.

PowerInverter Nom. AC Volt. Out

PowerInverter Cont/Nom Pwr Out.

Pump Type

Pump Submersible Indicator

Pump Rated Flow

Pump Rated Flow UOM

Pump Mechanical System Type

Pump Material

Receptacle Receptacle Type

Receptacle Install Type

Receptacle Voltage Class

Receptacle Nominal Voltage

Receptacle Rated Ampacity

ReliefValve Type

ReliefValve Diameter

ReliefValve Diameter UOM

ReliefValve Material

RotatingBiologicalContactor Capacity

Classification Required Specification Field

RotatingBiologicalContactor Capacity UOM

ShorePowerBox Shore Power Box Type

ShorePowerBox Voltage Class

ShorePowerBox Nominal Voltage

ShorePowerBox Install Type

SolidStateRelay Relay Type

SolidStateRelay IEEE Device No

SolidStateRelay Calibration Date

SolidStateRelay Voltage Class

Stack Material

Stack Height

Stack Height UOM

Stack Mult. Boilers

Stack Mounting System

StaticProtectiveDevice Device Type

StaticProtectiveDevice Install Type

StaticProtectiveDevice Voltage Class

SupportStructure Structure Material

SupportStructure Supp Struct Type

SupportStructure Thermal Support Type

SurfaceStructure Structure Material

SurfaceStructure Surface Structure Type

SwitchUnit Switch Type

SwitchUnit Voltage Class

SwitchUnit Sw Insul Medium

SwitchUnit Nominal Voltage

SwitchUnit Gang Operated

SwitchUnit Install Type

SystemValve Type

SystemValve Diameter

SystemValve Diameter UOM

SystemValve Material

Tank Type

Tank Material

Tank Contents

Tank Volume

Tank Volume UOM

Transformer TransformerType

Transformer Rated KVA

Transformer Install Type

Transformer Nominal HV

Transformer HV Protection

Classification Required Specification Field

Transformer Nominal LV

Transformer CoolingType

Transformer HSide Taps

Trap Type

TreatmentProcessStructure Capacity

TreatmentProcessStructure Capacity UOM

UndergroundStructure Underground Struc Type

UndergroundStructure Structure Material

VoltageRegulator Volt Reg Type

VoltageRegulator Install Type

VoltageRegulator Rated KVA

VoltageRegulator Nominal Voltage

Well Rated Flow

Well Rated Flow UOM

Attachment J-1601000-08 UEM-DI Meter Group and the Direct Condition Rating Guidance

Likelihood Category Degradation Index

F u ll y

F un ct io n al

Negligible = 1 No noticeable defects. Some aging or wear may be visible. Fully functional.

Not Likely = 2 Only minor deterioration or defects are evident. Noticeable wear or aging is visible. Fully functional. Minor maintenance may be required.

Possible = 3 Deterioration or defects are evident. Function is not significantly affected.

Minor repairs are required.

F u n ct io n

A ff ec te d Likely = 4

Serious deterioration or defects in at least some portion of the asset.

Function is significantly affected. Extensive repairs or replacement are required.

Very Likely = 5 Extensive deterioration or defects in the asset. Not functional, barely functional, or beyond repair.

Attachment J-1601000-09 Utility Assets Requiring Condition Assessment

Refer to MS Excel file “J-1601000-09 Utility Assets Requiring Condition Assessment.xlsx.” for information.

Attachment J-1601000-10 FRCS, OT, and IT Inventories

Refer to MS Excel file “J-1601000-10 FRCS, OT, and IT Inventories.xlsx.” for information.