J-1501000 Facility Management.pdf

Section J – 1501000 Facility Management

Attachment Number Attachment Title J-1501000-01 Definitions and Acronyms J-1501000-02 References and Technical Documents J-1501000-03 Facility Listing J-1501000-04 BPMS Process Documents J-1501000-05 Utility Outage Reporting and Data Collection J-1501000-06 Asset Tag Format J-1501000-07 Assets Requiring Condition Assessment J-1501000-08 FRCS, OT, and IT Inventory

Attachment J-1501000-01 Definitions and Acronyms

Definition Description Condition Based Maintenance Management

A maintenance philosophy that encompasses a condition management cycle that is sustained throughout the entire life-cycle of a facility and its constituent component sections, or assets.

Facilities Life Cycle A facilities life cycle is divided into four stages, requirements (planning and design), acquisition (construction and acceptance), stewardship (operations, maintenance and repair), and disposal.

Infrastructure Condition Assessment Program

A foundational component of Condition Based Maintenance Management (CBMM). ICAP comprises three of the four CBMM quadrants: Inventory, Assessment, and Analysis.

Facilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of facilities maintenance operations to support the CNO/NAVFAC facilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

Life Cycle Costs A form of economic analysis that considers the total cost of owning, operating, and maintaining a building or system over its useful life.

Real Property Land and improvements to land (i.e., facilities). It includes equipment affixed and built into the facility as an integral part of the facility (such as heating systems), but not movable equipment (e.g., plant equipment, industrial equipment, buoys).

Restoration Restoration of real property to such a condition that it can be used for its intended purpose. Includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident or other causes.

Sustainment Maintenance and repair activities necessary to keep a typical inventory of facilities in “normal working condition”. Sustainment includes regularly scheduled maintenance as well as cyclical major repairs or replacement of components that occur periodically over the expected service life of the facilities.

Uniformat Classification A standard classification of building components established by the National Institute of Standards and Technology.

Acronym Title BFR Basic Facility Requirements CBMM Condition Based Maintenance Management ICAP Infrastructure Condition Assessment Program IMP Integrated Maintenance Program iNFADS Internet Navy Facilities Assets Data Store FRES Facility Readiness Evaluation System ICAP Infrastructure Condition Assessment Program MDI Mission Dependency Index MILCON Military Construction PM Preventive Maintenance RSIP Regional Shore Infrastructure Plan

Attachment J-1501000-02 References and Technical Documents

Reference Title OPNAVINST 11010.20 Navy Facilities Projects OPNAVINST 11000.16 Command Responsibility for Shore Activity Land and Facilities NAVFACINST 11010.45 Regional Planning Instruction (Site Approval Process) DODD 6055.9 DoD Explosives Safety Management and the DoD Explosives Safety Board UFC 2-000-5N Facility Planning Criteria for Navy/Marine Corps Shore Installations NAVFAC P-78 Real Property Inventory Procedures Manual OPNAVINST 11011.10 Utilization of Navy Real Property SECNAVINST 11011.47 Acquisition, Management, and Disposal of Real Property and Real Property

Interests by the Department of the Navy UFC-4-010-06 Cybersecurity Facility Related Control System

Attachment J-1501000-03 Facility Listing

Reference Attachment “J-1501000-03 Facility Listing.xlsx”.

Attachment J-1501000-04 BPMS Process Documents

Documents are provided as a separate pdf attachments.

1. BPMS B-15.6 Proper Work Classification

2. BPMS B-15.17 Work Tracking

3. BPMS B-15.27 Facility Emergency/Urgent/Routine Service Request (SR) and Work Order

(WO) Process

4. BPMS B-15.1.5 ICAP: Continuing Inspection and Assessment Process

Attachment J-1501000-05 Utility Outage Reporting And Data Collection

BOSC Service Desks log and track all utility outages in NAVFAC MAXIMO:

• Receive service call.

• Create Service Request for the utility outage following the Service Desk Guide for Utility Outages.

• Create Work Order for response by utilities personnel as soon as the outage is reported and/or when the service request is received. Initial Work Order shall be recorded in NAVFAC MAXIMO no later than the close of next business day.

• Utility outage responding personnel will report the number of buildings and pier berths affected by the outage to the Service/Trouble Desk.

• Update outage information and actions taken to restore service on Work Order as information becomes available to include: for example, Master System Affected, Outage Start Date, Number of Buildings Affected, Outage End Date, and outage cause. Once the work is completed, update records to add any missing data within 30 days and prior to work order close-out.

Utility Outage Cause Codes:

Code 0 - False Alarm - A False Alarm, determined not an outage Code 1 - Commercial Power/Utility Loss - Outage caused when commercial service provider fails to supply a NAVFAC utility distribution system, such as a loss of generation Code 2 - Weather - Outage caused by named storms, tornados, lightning strikes, flood, or during a severe weather warning / watch Code 3 - Equipment Failure - Outage caused by failed circuits, transformers, breaks, leaks, etc.

Code 4 - Animal - Outage caused by animal/pest damage from birds, squirrels, reptiles, etc.

Code 5 - Vegetation - Outage caused by vegetation damage not due to severe weather, such as those due to neglecting to maintain of right of ways Code 6 - Foreign Interference - Outage caused by excavation, customer interference, vandalism, etc.

Code 7 - Ship - Outage caused by actions aboard ship or by ship personnel Code 8 - Operational Error - Unplanned outage caused by utilities personnel Code 9 - Navy Power/Utility Loss – Outage by other utility causes, such as planned.

Attachment J-1501000-06 Asset Tag Format

Installation of these tags shall be phased in over the base year to occur as inventory is completed. As equipment is replaced or new equipment installed, the Contractor shall attach new tags and provide an update of all equipment information within the NAVFAC Maximo. The Contractor shall replace tags found to be damaged, deteriorated, or unreadable.

All equipment tags used shall be synthetic, durable, resist caustics/acids and abrasion, and shall be water, heat and weather resistant. Tags shall be made of polypropylene, thermal transfer printable labels with a matte finish, with thickness of 2.4 mil. Affixing method with a permanent-all temp adhesive. The dimensions are 2.43 inches by 3 inches to fit into the Zebra Technology International P4T Mobile Thermal Transfer Printer with ink ribbon or similar.

Equipment tags shall match the asset number of the equipment per record in NAVFAC Maximo.

Attachment J-1501000-07 Assets Requiring Condition Assessment

Refer to Attachment “J-1501000-07, Assets Requiring Condition Assessment.xlsx”.

Attachment J-1501000-08 FRCS, OT, and IT Inventory

Refer to Attachment “J-1501000-08 FRCS Inventory.xlsx”.