J-0200000 Management and Administration.pdf

SECTION J – 0200000

MANAGEMENT AND ADMINISTRATION

Attachment Number Attachment Title

J-0200000-01 Definitions and Acronyms J-0200000-02 Directives, Instructions, and References J-0200000-03 Invoice Forms J-0200000-04 Forms J-0200000-04.a Contractor Crane Operating Checklist for Critical Lifts J-0200000-04.b Crane and Rigging Gear Accident Report & Instructions J-0200000-04.c Crane And Rigging Gear Near-Miss Report J-0200000-04.d Monthly On-Site Labor Report - Recurring Work J-0200000-04.e Monthly On-Site Labor Report - Non-Recurring Work J-0200000-04.f Used Oil Disposal and Recycling Summary Report Form J-0200000-04.g Solid Waste Management Report J-0200000-04.h Process Material Log Sheets Directions J-0200000-04.i Contractor Hazardous Material Inventory Log J-0200000-04.j VOC/HAP Emission Data Tracking Form J-0200000-05 Government-Furnished Property (GFP) J-0200000-06 NAVFAC MAXIMO Service Provider Information J-0200000-07 NAVFAC Maximo Asset Information J-0200000-08 NAVFAC Maximo Specification Information J-0200000-09 Characteristic Meter Reading Information J-0200000-10 NAVFAC Maximo Data Reporting J-0200000-11 NAVFAC Maximo System Access Procedures J-0200000-11.a How to Purchase PKI to Access Maximo J-0200000-11.b How to Request a Maximo Account J-0200000-11.c SAAR-N Sample Form for BOSC J-0200000-12 Final Governing Standards (FGS) Greece J-0200000-13 NSA Souda Bay Spill Prevention and Response Plan (SPRP) J-0200000-14 Contractor Hazardous Material Inventory Log J-0200000-15 Exhibit Line Item Numbers (ELINs)

ATTACHMENT J-0200000-01

DEFINITIONS AND ACRONYMS

Definition Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, managed by an automated data management program.

Business Process Management System

(BMPS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Component Inventory Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space (such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Construction Equipment Construction equipment refers to specialized heavy machinery that covers one industry and is specifically designed for executing construction work. Construction equipment requirements shall include a list of equipment establishing the size, quality, number of units, and unit prices. Construction equipment prices provided by the Contractor shall be the lowest price available considering the availability of equipment and the time constraints of the job. The direct equipment price shall be adjusted by all discounts and rebates that accrue to the Contractor.

All indirect cost associated with construction equipment, such as: the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job (field) overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance, general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the construction equipment price since the cost for these items were included in the labor hour unit price bid. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements shall not be included.

Contracting Officer (KO) That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR)

The individual appointed by the KO responsible for monitoring the Contractor’s technical compliance and progress, relative to assigned contract(s)/orders(s), based on the contract requirements specified in the PWS and in accordance with the PAP. The COR performs a variety of contract administration duties that includes oversight of PA, documenting and rating Contractor performance, reviewing invoices, and acceptance of work. Assignment as a COR is a collateral duty typically performed by the FSCM or

SPAR.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor Representative That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Crane, Category 1 Portal cranes, Hammerhead cranes, Locomotive cranes, Derricks, Floating cranes (YD), Tower cranes, Container cranes, Mobile cranes (except those indicated as category 4), including truck, cruiser, crawler, warehouse/industrial cranes, and cranes used for dragline, pile driving, clamshell, magnet, bucket work, and Aircraft crash cranes.

Crane, Category 2 & 3 Cranes with rated capacities of 20,000 pounds or greater are category 2. Examples are Overhead traveling cranes, Gantry cranes (rail mounted), Wall cranes, Jib cranes, Pillar cranes, Pillar jib cranes, Monorails and associated hoists, Fixed hoists including chain falls. Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities less than 2,000 pounds.

Crane, Category 4 Commercial truck mounted cranes, Truck mounted articulating boom cranes, Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities of 2,000 pounds and greater. Commercial truck mounted cranes and truck mounted articulating boom cranes with OEM capacities of 2,000 pounds and greater require a licensed operator even if the cranes are down rated below 2,000 pounds capacity for administrative purposes.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include sales tax and transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of direct materials, direct material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

All other cost such as sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment, mobilization, demobilization, time for job preparation, safety standby personnel, payroll burdens and fringes, overtime, job (field) overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance, general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the direct material price since the cost for these items are included in the UPL Hour unit price bid.

Electronic Operation, Maintenance, Support Information (eOMSI)

A set of consultant-prepared data and document files that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle.

Generally, it is prepared during construction and submitted upon completion of a new facility or major facility upgrade. eOMSI’s typically include asset information, staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data. eOMSI data and document files are provided in electronic formats.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Facility A building or structure designed and created to serve a particular function.

Fixed Burden Rate (FBR) The additional costs (expressed in percent of direct material cost) for ordering, handling, and stockpiling materials and repair parts. For example, if the offeror's Fixed Burden Rate for materials in the Base Period is 10% then:

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.

Force Protection Condition (FPCON)

A method of identifying specific security requirements mandated to be implemented during times of increased terrorist threat. FPCONs are identified from lowest to highest threat level as “Alpha”, “Bravo”, “Charlie” and “Delta”.

Frequency Of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Government Furnished Property (GFP)

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Hazardous Material (HM) or (HAZMAT)

A material that because of its quality, concentration, physical, chemical or infectious nature may pose a threat to human health or the environment if released or spilled into the environment or any material designated by the Department of Transportation (DOT) or any materials that require a SDS form as posing a potential threat while being transported. Hazardous materials are listed in 49 CFR Part 172.

Hazardous Waste (HW) or (HAZWASTE)

Any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of a hazardous waste by USEPA (U.S. Environmental Protection Agency), local authorities, or the Navy. In accordance with RCRA, a solid waste is a listed hazardous waste if it is specifically listed, or it is a characteristic hazardous waste if it exhibits the characteristics of ignitability, corrosivity, reactivity, or toxicity.

Hazardous Waste Management Plan

In accordance with OPNAVINST 5090.1C, every Navy shore activity that generates HW shall develop and use a Hazardous Waste Management Plan or a Hazardous Waste management component in its P2 Plan and EMS. A Hazardous Waste Management Plan shall:

Identify applicable federal, state, and local regulations pertaining to the generation and management of hazardous waste.

Identify training requirements and describe procedures for obtaining training and maintaining training records.

Assign responsibilities for the generation, designation, handling, storage, treatment, disposal, and all documentation.

Describe all hazardous waste generation and management procedures.

Include or reference the hazardous waste minimization plan and goals.

Include or reference contingency plans and emergency response procedures.

The plan shall be kept up to date to include changes in hazardous waste generation and management procedures, as well as changes in applicable federal, state, and local hazardous waste regulations. The plan shall include or reference minimization procedures sufficient to achieve DOD minimization goals. Tenant activities are covered by the host CO's Hazardous Waste Management Plan.

Hazardous Waste Manifest

A hazardous waste manifest as defined in 40 CFR 260 is required for the transport of hazardous waste. The installation commanding officer (ICO) or the ICO’s designated representative shall retain signature authority for hazardous waste manifests.

Internet Navy Facility Assets Data Store (iNFADS)

The Navy’s authoritative real property database where detailed information on each facility is maintained.

Infrastructure Condition Assessment Program

(ICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition facilities and their components.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Integrated Maintenance Program (IMP)

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness. Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Life-Cycle Costs A form of economic analysis that considers the total cost of owning, operating, and maintaining a building or system over its useful life.

Less-than-90-day Accumulation Areas or Storage Facilities

Temporary HW storage areas where HW may be stored for up to 90 days without a RCRA permit.

Load Handling Equipment

A term used to describe cranes, hoists and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists and power operated equipment used WITH RIGGING to raise, lower and/or horizontally move a load.

Maintenance and Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

Monthly On-Site Labor Report

A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on government property.

NAVFAC MAXIMO A specially configured software version of MAXIMO®, a commercially available computerized maintenance management system (CMMS), adopted by NAVFAC for enterprise facility asset data management. The terms “MAXIMO”, “NAVFAC MAXIMO” or “Government’s MAXIMO” shall be used interchangeably in the document.

Non-RCRA Regulated Waste

Waste that is not regulated as a hazardous waste under RCRA (Resource Conservation and Recovery Act); however, is waste may be regulated by other federal, state or local regulations including but not limited to TSCA (Toxic Substances Control Act), Clean Air Act, Clean Water Act or other regulations and statues. Examples include Used Oil, Universal Waste, Oily Water, antifreeze, etc.

Non-RCRA regulated waste, while not meeting the definition of a Hazardous Waste, must be managed according to its applicable regulations and may not be discarded into the general trash.

Non-Regulated Solid Waste (Debris and Rubbish)

Waste not associated with an industrial process such as refuse and scraps resulting from preparation, cooking, dispensing, and consumption of food. Non-hazardous construction and demolition waste such as dimension and non-dimension lumber, plywood, chipboard, and hardboard are included.

Partnering The terms “partnering” and “partnership” used herein shall mean a relationship of open communication and close cooperation that involves both Government and Contractor personnel working together for the purpose of establishing a mutually beneficial, proactive, cooperative environment within which to achieve contract objectives and resolve issues and implementing actions as required.

Performance Assessment A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Performance Assessment Representative (PAR)

The individual(s) assigned as a Technical Point of Contact (TPOC) / Subject Matter Expert (SME) to the COR to perform duties as the on-site representative who assesses Contractor performance. The PAR periodically observes Contractor performance, reviews delivered services, reviews quality management corrective actions, periodically assesses and documents Contractor performance on PAWs and the MPAS, and communicates findings as necessary with the Contractor, SPAR, and COR.

Pre-Expended Bin Materials and Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

Property Administrator An authorized representative of the Contracting Officer who is responsible for administering contract property requirements, terms and conditions of the contract

Property Management Program

A Government program established for the purpose of reviewing and approving the Contractor’s Property Management Plan and System through performance of a system analysis whenever government property is in the possession of the Contractor.

Quality Assurance (QA) The planned and systematic activities implemented in a quality system so that quality requirements for a product or service will be fulfilled.

Quality Control (QC) The observation techniques and activities used to fulfill requirements for quality.

R. S. Means A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average.

An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means".

Real Property Land and improvements to land (i.e., facilities). It includes equipment affixed and built into the facility as an integral part of the facility (such as heating systems), but not movable equipment (e.g., plant equipment, industrial equipment, buoys).

Real Property Inventory Equipment (RPIE)

A Government owned or leased individual pieces of equipment, apparatus, or fixture that are essential to the function of the real property (i.e. plumbing, electrical, heating, cooling and elevators). It is physically attached to, integrated into, and built in or on the property.

Individual RPIE’s can be combined to make a CIMU to facilitate facilities management.

An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.

Regulated Waste Any hazardous, non-hazardous, industrial process waste (aka special waste), e-waste, and/or off-specification HM, which because of its physical characteristics, chemical make-up or biological nature requires either special handling procedures and permitting, or poses an unusual threat to human health, equipment, property, or the environment.

Examples include (but are not limited to) liquid sludge, pastes, and/or filter cakes, chemical compounds and/or petroleum products, fine powders or highly dusty materials, spent blast media and/or grit, demolition wastes from industrial facilities, debris and/or residues from spill cleanup work, underground storage tank remediation materials, pollution control wastes, ash from fires, furnaces, boilers or incinerators, off-specification products, other materials that have the potential to be a hazardous waste.

All RW may be used or unused excess hazardous materials. Laboratory analysis may be required to verify the waste is not a RCRA-regulated hazardous waste.

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Restoration Restoration of real property to such a condition that it can be used for its intended purpose. Includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident or other causes.

Sampling Plan Plan and procedures to conduct sampling, field testing and laboratory analysis for a defined testing objective.

Satellite Accumulation Areas

Designated approved areas, at or near the point of generation and under the control of the operator generating the waste, where no more than 55 gallons (cumulative total) of all types of HW or 1 quart of acutely HW may be accumulated. The 55-gallon limit does not include non-RCRA regulated waste, universal waste and used oil etc.

Spill Prevention Control and Countermeasure (SPCC) Plan

The SPCC Plan establishes engineering controls including procedures, methods, equipment and other requirements to prevent the discharge of oil into or upon navigable waters. The Plan includes procedures for oil spill prevention, measures to contain spills and an established spill drill exercises to ensure effective countermeasures in the event of oil spill.

Sustainment Maintenance and repair activities necessary to keep a typical inventory of facilities in

“normal working condition”. Sustainment includes regularly scheduled maintenance as well as cyclical major repairs or replacement of components that occur periodically over the expected service life of the facilities.

System An assemblage of mechanically and/or electrically interlocked parts, equipment and/or components forming a unitary whole.

Unit Priced Labor (UPL) Hour

The fully burdened unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit priced labor hour price shall include all indirect and direct costs associated with performing work, such as: the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, wage determinations, union agreements, crew sizes, hand tools, equipment, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job (field) overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance, general and administrative (home office) overhead, profit, and all other associated markups. Any indirect cost or additional markups not allowed in the definition of direct materials shall be included in the UPL price. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

Uniformat Classification A standard classification of building components established by the National Institute of Standards and Technology.

Universal Equipment Universal equipment refers to equipment that can cover two or more industries and is commercially employed in execution of operation, maintenance, and repair work, such as: Aerial Work Platforms, Backhoes, Cranes, Dump Trucks, Excavators, Generators, Graders, Lifts, Loaders, Man Lifts, Monitoring and Test Equipment, Pumps, Tractors, Trailers, etc.

Universal Waste (UW) Universal Waste (UW) (defined in 40 CFR Part 273) means batteries, fluorescent lamps, some pesticides, and mercury-containing equipment formally classified as a HW, but that are now subject to less stringent regulations when recycled, if recycling is available.

Utility Infrastructure Condition Assessment Program (UICAP)

A comprehensive assessment processes for planning, managing, and executing Navy utility infrastructure inspections.

Acronym Title ACO Administrative Contracting Officer AFFF Aqueous Film Forming Foam BFR Basic Facility Requirements BW Biweekly CBMM Condition Based Maintenance Management Program CDR Contract Discrepancy Report CIA Controlled Industrial Area CIMU Component Inventory Management Unit CMMS Computerized Maintenance Management System CNSSI Committee on National Security Systems Instruction COR Contracting Officer Representative COR Condition of Readiness DBH Diameter at Breast Height DCR Direct Condition Rating DoD Department of Defense DoDI Department of Defense Instruction DoN Department of Navy DRMO Defense Reutilization Management Office EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act FAR Federal Acquisition Regulation FFP Firm Fixed Price FIFRA Federal Insecticide, Fungicide, and Rodenticide Act FGS Final Governing Standards FSC Facility Support Contract FSCM Facility Support Contract Manager GIS Geospatial Information System GFE Government-furnished Equipment GFF Government-furnished Facilities GFM Government-furnished Materials HCA Head Contracting Agency HWMP Hazardous Waste Management Plan ICAP Infrastructure Condition Assessment Program ICP Integrated Contingency Plan IDIQ Indefinite Delivery Indefinite Quantity iNFADS Internet Navy Facility Assets Data Store IPM Integrated Pest Management IPMIS Integrated Pest Management Information System IPMP Integrated Pest Management Plan KO Contracting Officer LAN Local Area Network M Monthly MAP Maintenance Action Plan MDI Mission Dependency Index MEP Mechanical, Electrical and Plumbing MILCON Military Construction MPAS Monthly Performance Assessment Summary MRI Mission Readiness Index MSDS Material Safety Data Sheets NAVFAC Naval Facilities Engineering Command NIST National Institute of Standards and Technology

Acronym Title NIST SP National Institute of Standards and Technology Special Publication NMCI Navy Marine Corps Intranet NOSC Navy-On-Scene Coordinator PAP Performance Assessment Plan PAR Performance Assessment Representative PAW Performance Assessment Worksheet PEO Program Executive Officer PM Project Manager PM Planned Maintenance or Preventative Maintenance POAM Plan of Action and Milestones PRCSP Permit Required Confined Space Program PWS Performance Work Statement PWO Public Works Officer Q Quarterly QC Quality Control RCRA Resource Conservation and Recovery Act RPIE Real Property Inventory Equipment RSIP Regional Shore Infrastructure Plan RSL Remaining Service Life SC Security Clearances SPAR Senior Performance Assessment Representative TE Technical Exhibit TSCA Toxic Substances Control Act VIQ Variation in Quantity WBS Work Breakdown Structure

ATTACHMENT J-0200000-02

DIRECTIVES, INSTRUCTIONS, AND REFERENCES

The Contractor shall adhere to the applicable portions of the most current version of the following publications and directives in performing the services required under this contract. This list shall not be considered all-inclusive and does not release the Contractor from all obligations that must be fulfilled in the observance and execution of this contract.

When U.S., European and/or Greek directives, instructions and industry standards are applicable to the work to be performed under this contract, the most stringent directives, instructions and industry standards shall govern.

Reference Title CNSSI 1253 Security Categorization and Control Selection for National Security Systems DoD Manual 4150.07 DoD Pest Management Program Elements and Implementation DoD Manual 4715.05 Overseas Environmental Baseline Guidance Document (OEBGD) DoD Directive 5200.2 DoD Personnel Security Program (PSP) DoDI 8582.01 Security of Unclassified DoD Information on Non-DoD Information Systems DODD 6055.9 DoD Explosives Safety Management and the DoD Explosives Safety Board EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements FGS Greece Environmental Final Governing Standards (FGS) HWMP Hazardous Waste Management Plan IPMP NSA Souda Bay Integrated Pest Management Plan ISWMP Integrated Solid Waste Management Plan for NSA Souda Bay NAVFACINST 4161.1 Accountability, Tracking, and Management of Government-Furnished Property

NAVFACINST

5100.11H

Reporting of Significant Contractor Mishaps

NAVFACINST 11010.45 Regional Planning Instruction (Site Approval Process)

NAVFAC P-307

Section 11

NAVFAC Crane Center Weight Handling Program Management

NAVFAC P-78 Real Property Inventory Procedures Manual

NAVSUPPACTSOUDA

BAYINST 5512.1

NFPA National Fire Protection Handbook (NFPA)

NIST SP 800-171

Revision 1

Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations

NIST SP 800-53 Security and Privacy Controls for Federal Information Systems and Organizations NRMP NSA Souda Bay Natural Resources Management Plan OEBGD See DoD Manual 4715.05 above OPNAVINST 5090.1B Environmental and Natural Resources Protection Manual

OPNAVINST 5090.1A

Hazardous Waste (HW) Management

OPNAVINST 5530.14 Navy Physical Security and Law Enforcement Program Requirements OPNAVINST 11000.16 Command Responsibility for Shore Activity Land and Facilities OPNAVINST 11010.20 Navy Facilities Projects OPNAVINST 11011.10 Utilization of Navy Real Property P.L. 91-596 Occupational Safety and Health Act SECNAVINST 11011.47 Acquisition, Management, and Disposal of Real Property and Real Property Interests by the Department of the Navy SOP-SF-002 NAVFAC EURAFCENT Standard Operating Procedure / Job Hazard Analysis

Preparation, Execution, and Oversight of Weight Handling Equipment Lifts for Navy and Non-Construction Contractor Operations

SPRP NSA Souda Bay Spill Prevention and Response Plan STMP NSA Souda Bay Storage Tank Management Plan UFC 2-000-5N Facility Planning Criteria for Navy/Marine Corps Shore Installations

UFC 3-560-01 Operation and Maintenance: Electrical Safety 29 CFR 1910 Occupational Safety and Health Standards 29 CFR 1925 Safety and Health Standards for Service Contracts 29 CFR 1926 Safety and Health Standards for Construction Contracts

ATTACHMENT J-0200000-03

CONTRACTOR’S INVOICE FORM AND CONTRACTOR’S RELEASE FORM

ATTACHMENT J-0200000-04

FORMS

J-0200000-04.a Contractor Crane Operating Checklist for Critical Lifts J-0200000-04.b Crane and Rigging Gear Accident Report

Crane and Rigging Gear Accident Report Instructions J-0200000-04.c Crane and Rigging Gear Near-Miss Report J-0200000-04.d Monthly On-Site Labor Report - Recurring Work J-0200000-04.e Monthly On-Site Labor Report - Non-Recurring Work J-0200000-04.f Used Oil Disposal and Recycling Summary Report Form J-0200000-04.g Solid Waste Management Report J-0200000-04.h Process Material Log Sheets Directions J-0200000-04.i Contractor Hazardous Material Inventory Log J-0200000-04.j VOC/HAP Emission Data Tracking Form

ATTACHMENT J-0200000-04.a

CONTRACTOR CRANE OPERATING CHECKLIST FOR CRITICAL LIFTS

ATTACHMENT "A"

CONTRACTOR CRANE OPERATING CHECKLIST FOR CRITICAL LIFTS YES NO

1 Does the operator know the weight of the load to be lifted?

Is the load to be lifted within the crane manufacturer's rated capacity in its present configuration?

3 Is the crane level and on firm ground?

4 Are outriggers required?

5 If so, are outriggers fully extended and down, and the load off the wheels.

6 If blocking is required, is the entire surface of the outrigger pad supported, and is the blocking material of sufficient strength to safely support the loaded outrigger pad?

If outriggers are not used, is the crane rated for on-rubber lifts by the manufacturer's load chart?

Is the swing radius of the crane counterweight clear of people, obstructions, and accessible areas within the swing area barricaded to prevent injury, damage and unplanned encroachment?

Has the hook been centered over the load in such a manner to prevent swing (deflection, side loading, load-moment)?

Is the load well secured and balanced in the sling or lifting device before it is lifted (free and clear) more than a few inches?

11 Is the lift swing path clear of obstructions?

12 If rotation of the load being lifted is hazardous, is tag line or restraint line being used?

13 Are personnel prevented from standing or passing under a suspended load?

14 Are personnel prevented from entering the load fall zone?

15 Is the crane operator's attention diverted?

16 Are proper signals being used at all times?

17 If radio communications are used, is the frequency isolated to the crane team.

18 Do the operations ensure that side and tip loading is prohibited?

Are start and stop motions in a smooth fluid motion (no sudden acceleration or deceleration)?

If operating near electric power lines, are the rules and guidelines understood and adhered to as specified in NAVFAC P-307?

21 Is the lift a critical lift?

If so, are critical lift regulations understood, check-off sheets initialed and signed off, and was there an interactive brief conducted with associated personnel?

23 Is Attachment "A" current, filled out completely, and posted in the crane?

Contractor Name (Print Legibly):

Contractor Name (Signature):

Location: Date:

ATTACHMENT J-0200000-04.b

CRANE AND RIGGING GEAR ACCIDENT REPORT

CRANE AND RIGGING GEAR ACCIDENT REPORT

Accident Category: Crane Accident Rigging Gear Accident From:

UIC:

To: Navy Crane Center Bldg. 491 NNSY Portsmouth, VA 23709 Fax: 757-967-3808

Activity: Report No:

Crane No: Category: Accident Date: Time: hrs:

Category of Service: SPS GPS Crane Type: Crane Manufacturer:

Was Crane/Rigging Gear Being Used in SPS: Yes No Was Crane/Rigging Gear Being Used in a Complex Lift/Critical

Non-Crane Rigging Operation: Yes No Location: Weather:

Crane Capacity: Hook Capacity: Weight of Load on hook:

Fatality or Permanent Disability? Yes No Material/Property Cost Estimate:

Reported to NAVSAFECEN? Yes No

Accident Type:

Personal Injury Overload Derail Damaged Rigging Gear

Load Collision Two Blocked Dropped Load Damaged Crane

Crane Collision Damaged Load Other: Specify

Cause of Accident:

Improper Operation Equipment Failure Inadequate Visibility

Improper Rigging Switch Alignment inadequate Communication

Track Condition Procedural Failure Other: Specify

Chargeable to:

Crane Walker Rigger Operator

Maintenance Management/Supervision Other: Specify

Crane Function:

Travel Hoist Rotate Luffing Telescoping Other N/A

Is this accident indicative of a recurring problem? Yes No

If yes, list Accident Report Nos.:

ATTACH COMPLETE AND CONCISE SITUATION DESCRIPTION AND CORRECTIVE/PREVENTIVE ACTIONS TAKEN AS ENCLOSURE (1). Include probable cause and contributing factors. Assess damages and define responsibility. For equipment malfunction or failure, include specific description of the component and the resulting effect or problem caused by the malfunction or failure. List immediate and long term corrective/preventive actions assigned and respective codes.

Preparer:

Phone:

E-mail:

Code:

Date:

Concurrences: (Include Code, Signature and Date) Code: Date:

Code: Date:

Certifying Official (Crane Accident Only):

Code:

Date:

ATTACHMENT J-0200000-04.b

CRANE AND RIGGING GEAR ACCIDENT REPORT INSTRUCTIONS

This form is designed for fax transmission without a cover page or by e-mail and, with enclosures and signatures, shall be the official document. Electronic submission will be accepted without signatures but the names of the preparer, concurring personnel, and certifying official (for crane accidents only) shall be filled in. The e-mail address is m_nfsh_ncc_accident@navy.mil. The fax number is (757) 967-3808.

1. Accident Category: Indicate either crane accident or rigging gear accident.

2. From: The naval activity that is responsible for reporting the accident and UIC number.

3. Activity: The naval activity where the accident took place.

4. Report No.: The activity assigned accident number (e.g., 95-001).

5. Crane No.: The activity assigned crane number (e.g., PC-5), if applicable.

6. Category: Identify category of crane (i.e., 1, 2, 3, or 4), if applicable.

7. Accident Date: The date the accident occurred.

8. Time: The time (24-hour clock) the accident occurred (e.g., 1300).

9. Category of Service: Check the applicable service (SPS as defined by NAVSEA 0989-030-7000).

10. Crane Type: The type of crane involved in the accident (e.g., mobile, bridge), if applicable.

11. Crane Manufacturer: The manufacturer of the crane (e.g., Dravo, Grove, P&H), if applicable.

12. SPS: Was the crane or rigging gear being used in an SPS lift?

13. Complex lift: Was the crane or rigging gear being used in a complex lift?

14. Location: The detailed location where the accident took place (e.g., building 213, dry dock 5).

15. Weather: The weather conditions at time of accident (e.g., wind, rain, cold).

16. Crane Capacity: The certified capacity of the crane (e.g., 120,000 pounds), if applicable.

17. Hook Capacity: The capacity of the hook involved in the accident at the max radius of the operation, if applicable.

18. Weight of Load on Hook: If applicable, the weight of the load on the hook.

19. Fatality or Permanent Disability?: Check yes or no.

20. Material/Property Cost Estimate: Estimate total cost of damage resulting from the accident.

21. Reported to NAVSAFECEN?: Self-explanatory.

22. Accident Type: Check all that apply.

23. Cause of Accident: Check all that apply.

24. Chargeable to: Check all that apply.

25. Crane Function: Check all functions in operation at time of accident. Check N/A if a rigging gear accident.

26. Is this a recurring problem?: Check yes or no. Identify any other similar accidents.

27. Situation Description/Corrective Actions: Self-explanatory.

28. Preparer: Self-explanatory.

29. Concurrences: Self-explanatory.

30. Certifying Official (Crane Accidents Only): Self-explanatory.

31. Brief Description: No more than one paragraph summarizing the resultant incident.

32. Background and Detailed Description: Provide the relevant background in a descriptive timeline of preconditions leading up to the event, as well as a detailed description of the event.

33. Corrective Actions: List all short term and long term corrective actions that are taken to prevent recurrence of the incident. Short Term Corrective Actions are those actions taken that will allow return to work in short time frame. Long Term actions are more ‘programmatic’ in nature and typically include: process revision, changes in training, ‘mistake proofing’, etc.

ATTACHMENT J-0200000-04.c

CRANE AND RIGGING GEAR NEAR-MISS REPORT

CRANE AND RIGGING GEAR NEAR MISS REPORT

Near Miss Category: Crane Near Miss Rigging Gear Near Miss

From:

UIC:

To: Navy Crane Center Bldg 491 NNSY Portsmouth, VA 23709 Fax (757) 967-3808 nfsh_ncc_accident@navy.mil

Activity: Report No:

Crane/Equipment No: Category: Near Miss Date: Time:

hrs

Category of Service: SPS GPS Crane /Equipment Type: Crane/Equipment Manufacturer:

Location: Weather:

Crane/Equipment Capacity: Hook Capacity: Weight of Load on Hook:

Is this near miss indicative of a recurring problem? Yes No

If yes, list report numbers:

In the space below, include a brief description of the event and corrective actions taken to prevent recurrence:

Preparer:

Phone and email

Code Date

ATTACHMENT J-0200000-04.c

CRANE AND RIGGING GEAR NEAR-MISS REPORT INSTRUCTIONS

CRANE AND RIGGING GEAR NEAR-MISS INSTRUCTIONS

This form is designed for fax transmission without a cover page or by e-mail and, with enclosures and signatures, shall be the official document. Electronic submission will be accepted without signatures but the names of the preparer, concurring personnel, and certifying official (for crane accidents only) shall be filled in. The e-mail address is nfsh_ncc_accident@navy.mil. The fax number is (757) 967-3808.

1. Near Miss Category: Indicate either crane or rigging gear near miss.

2. From: The naval activity that is responsible for reporting the near miss and UIC number.

3. Activity: The naval activity where the near miss took place.

4. Report No.: The activity assigned near miss number (e.g., 95-001).

5. Crane No.: The activity assigned crane number (e.g., PC-5), if applicable.

6. Category: Identify category of crane (i.e., 1, 2, 3, or 4), if applicable.

7. Near Miss Date: The date the near miss occurred.

8. Time: The time (24 hour clock) the near miss occurred (e.g., 1300).

9. Category of Service: Check the applicable service (SPS as defined by NAVSEA 0989-030-7000).

10. Crane Type: The type of crane involved in the near miss (e.g., mobile, bridge), if applicable.

11. Crane Manufacturer: The manufacturer of the crane (e.g., Dravo, Grove, P&H), if applicable.

12. Location: The detailed location where the near miss took place (e.g., building 213, dry dock 5).

13. Weather: The weather conditions at time of the near miss (e.g., wind, rain, cold).

14. Crane Capacity: The certified capacity of the crane (e.g., 120,000 pounds), if applicable.

15. Hook Capacity: The capacity of the hook involved in the near miss at the maximum radius of the operation, if applicable.

16. Weight of Load on Hook: If applicable, the weight of the load on the hook.

17. Is this a recurring problem? Check yes or no. Identify any other similar near misses or accidents.

18. Situation Description/Corrective Actions: Self-explanatory.

19. Preparer: Self-explanatory.

ATTACHMENT J-0200000-04.d

MONTHLY ON-SITE LABOR REPORT - RECURRING WORK

- EXAMPLE –

Spec Item 2.9.7 - Monthly On-Site Labor Report - Recurring Work Solicitation/Contract No.: NXXXXX-XX-D-XXXX

Company Name:

Date Submitted:

Labor Hours for the Month of:

ELIN/

Sub-ELIN

Annex/ Sub-annex Spec Item Description

Spec Item 3 Labor Hours

Spec Items 1 and 2 On-Site

Labor Hours

1501000 Facility Management X001 1501000 3.1 Infrastructure Condition Assessment

Program (ICAP) Services

X002 1501000 3.2 Technical Support Services 1502000 Facility Investment Service Orders

X003 1502000 3.1.1 Emergency Service Orders X004 1502000 3.1.2 Urgent Service Orders X005 1502000 3.1.3 Routine Service Orders

Preventive Maintenance X006 1502000 3.2.1 Auxiliary Generator Systems X007 1502000 3.2.2 Compressed Air Systems X008 1502000 3.2.3 Interior and Exterior Lighting

Systems

X009 1502000 3.2.4 Lightning Arrestors and Grounding Devices

X010 1502000 3.2.5 Unfired Pressure Vessels (UPV) X011 1502000 3.2.6 Weight Handling Equipment (WHE)

Integrated Maintenance Program

(IMP)

X012 1502000 3.3.1 Boilers and UPV Systems X013 1502000 3.3.2 Fire Protection Systems X014 1502000 3.3.3 HVAC and Refrigeration Systems X015 1502000 3.3.4 Vertical Transportation Equipment

(VTE)

Other Recurring Services Program X016 1502000 3.5.1 Exhaust Hoods and Ducts X017 1502000 3.5.2 Grease and Grit Traps X018 1502000 3.5.3 Oily Water Separators

1601000 Utilities Management X019 1601000 3.1 Utility Infrastructure Condition

Assessment Program (UICAP) Support

X020 1601000 3.2 Meter Reading X021 1601000 3.3 Utility Locate Services X022 1601000 3.4 Utility Escort Services

1602000 Electrical

ELIN/

Sub-ELIN

Annex/ Sub-annex Spec Item Description

Spec Item 3 Labor Hours

Spec Items 1 and 2 On-Site

Labor Hours X023 1602000 3.1 Operate Electrical Power

Transmission and Distribution Systems

X024 1602000 3.2 Integrated Maintenance Program

1604000 Wastewater X025 1604000 3.1 Operation X026 1604000 3.2 Integrated Maintenance Program

1605000 Steam X027 1605000 3.1 Operation X028 1605000 3.2 Integrated Maintenance Program

X029 1605000 3.3 Inspection, Testing, and Certification 1606000 Water

X030 1606000 3.1 Operation X031 1606000 3.2 Integrated Maintenance Program

X032 1606000 3.3 Inspection, Testing, and Certification

1800000 Environmental X033 1800000 3.1 Oil and Regulated Substance Spill

Response and Cleanup Ashore

X034 1800000 3.2 Used Oil Management Services X035 1800000 3.3 Storm Water Monitoring

Total Recurring Work:

ATTACHMENT J-0200000-04.e

MONTHLY ON-SITE LABOR REPORT - NON-RECURRING WORK

- EXAMPLE –

Spec Item 2.9.7 - Monthly On-Site Labor Report - Non-Recurring Work Solicitation/Contract No.: NXXXXX-XX-D-XXXX

Company Name:

Date Submitted:

Labor Hours for the Month of:

ELIN/

Sub-ELIN

Order Number (Task Order, Work Authorization, Fed-MALL, etc.)

Description Spec Item 4

Labor Hours

Spec Items 1 and 2 On-Site

Labor Hours

X700

Unit Priced Labor Hour Work -

MUST BE NEGOTIATED BY KO.

X701

BSVE Unit Priced Labor Hour Work –

MUST BE NEGOTIATED BY KO.

X702

Direct Material and Construction Equipment -

MUST BE NEGOTIATED BY KO.

X703 X704 X705 X706 X707 X708 X709 X710

Total Non-Recurring Work:

ATTACHMENT J-0200000-04.f

USED OIL DISPOSAL AND RECYCLING SUMMARY REPORT FORM

Used Oil Disposal and Recycling Summary Report Form

Name of Facility Facility Location Disposal Quantity for Calendar Year [ ]

Recycled Quantity for Calendar Year [ ]

Total:

ATTACHMENT J-0200000-04.g

SOLID WASTE MANAGEMENT REPORT

Solid Waste Management Report

Solid Waste Recycled

Description Amount

(lbs./tons) Cost Revenue Glass Metal (aluminum, circuit boards, steel) Paper & Paper Board Plastic Food (cooking grease & oil, discarded food) Wood (packaging, pallets, plywood) Yard/Green Waste (mulch, trees, trimmings) Concrete Asphalt

Select Waste

Description Amount

(lbs./tons) Cost Revenue Construction and Demolition Debris Used Oil Ethylene Glycol Antifreeze Lead-Acid Batteries

Other Waste

Description Amount

(lbs./tons) Cost Revenue Sewage Sludge (land applied) Sewage Sludge (disposed) Oil Water Separator Liquids OWWO Oil OWWO Sludge Lift Station Grease Other Waste (SPECIFY)

ATTACHMENT J-0200000-04.h

PROCESS MATERIAL LOG SHEETS DIRECTIONS

Directions for Process Material Log Sheets

Chemical Description:

Material Name - List the brand or generic name of the chemical material.

Manufacturer - List the name of the manufacturer of the product.

Constituents of Concern - List the constituents (ingredients) as listed on the Material Safety Data Sheet

(MSDS).

CAS # - List the Chemical Abstract Service (CAS) Number for each Constituent of Concern listed. This information is found on the MSDS. If no CAS number is listed, state “N/L”.

% - List the concentration of each Constituent of Concern listed. This information is found on the

MSDS. If the concentration is not listed, state “N/L”.

Product Weight - List the weight of material contained in one container of the product. This information is normally listed on the MSDS or can be determined from the density or specific gravity of the product listed on the MSDS.

In addition, check all the boxes that apply to this chemical:

o Pure or Mix - choose only one.

o Solid, Liquid or Gas - choose only one.

o Extremely Hazardous Substance (EHS), Ozone Depleting Substance (ODS), SARA TITLE III

Chemic…