N6247024R0001 RFP.pdf

CODE

(Hour)

PAGE(S)

until local time

X

A X B X C

D

EX

X G F 348 - 362

363 - 374 X H 375 - 378 weston.polen@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DO-C9 1 378

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N62470 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

WESTON C. POLEN 757-322-4749

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 14

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

15 - 320 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

321 - 322 323 - 325

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 326 - 329 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 330 - 332 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

333 - 344

PART II - CONTRACT CLAUSES

COMNAVFACSYSCOM ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

345 - 347

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

05 Sep 2024

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N6247024R0001

Section A - Solicitation/Contract Form

SECTION A

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N6247024R0001

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVY SUPPORT ACTIVITY (NSA) SOUDA

BAY, CRETE, GREECE.

NOTICE: PROPOSALS ARE DUE BY 2:00 P.M. (EST) ON 04 OCTOBER 2024

Proposal is to be submitted to office listed below:

The due date and time, the manner of submission, and place of submission are in section L.1.

PRE-PROPOSAL CONFERENCE/SITE VISIT:

SITE VISIT WILL BE HELD on 17 September 2024 AT 0800 AM, EEST (EASTERN EUROPEAN SUMMER

TIME).

See Attachment J-5 Pre-Proposal Site Visit Souda Bay for more information.

A.1 Contract Title

Base Operations Support (BOS) Services at U.S. Navy Support Activity (NSA) Souda Bay, Crete, Greece.

A.2 Type of Contract

This acquisition will result in the award of an Indefinite-Delivery/Indefinite Quantity (IDIQ) Firm-Fixed Priced (FFP), performance-based type contract for BOS Services at NSA Souda Bay, Greece that is comprised of both Recurring Work and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facility Support Services, having a small business size standard of $47 million. Refer to Section K, Representations, Certifications and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSAL (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Contract Opportunities (www.sam.gov.) Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files will not be provided. Please plan accordingly.

Section B - Supplies or Services and Prices

SECTION B

B.1 MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increases the value of an existing task order that is authorized by a contract clause. Orders in excess of the estimated quantity set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement which shall be indicated by signing or beginning performance of the order.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for:

CLIN 0001 Base Period Recurring work;

Minimum guarantees do not apply to the option periods.

B.2. CONTRACT TERM

This contract contains provisions for one base period of twelve (12) months and includes up to seven (7) one-year option periods and one (1) six-month option period, for a proposed total contract term, if all options are exercised, not-to-exceed 102 months. As such, the contract includes FAR Clause 52.217-8—OPTION TO EXTEND SERVICES (NOV 1999). The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR Clause 52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT

(MAR 2000).

B.3 CONTRACT LINE ITEMS, CONTRACT EXHIBIT LINE ITEMS AND SUBCLINS

a. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit line items (ELINs) as indicated in the schedules and any accompanying exhibits. ELIN unit prices must be rounded to two (2) decimal places only, and each ELIN extended total price must be calculated based on the rounded unit price. If an offeror does not round ELIN unit prices to two (2) decimal places, then the Government will round the prices to two (2) decimal places and the rounded prices will be used for evaluation purposes. All ELIN unit prices may not be less than $0.01. If an offeror proposes unit price less than $0.01 but higher than “$0.00,” then the Government will round the unit price to $0.01 and that rounded price and resultant extended total price will be used for evaluation purposes.

(It is highly recommended that Offerors use cell format “currency” in the electronic Microsoft Excel ELIN spreadsheet).

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended offer and the extended total of the CLIN and ELIN will be recomputed to take into account the change in the contract CLIN/ELINS. If the offeror provides a total amount for an ELIN but fails to enter the unit price, the extended total amount divided by the ELIN quantity will be held to be the intended unit price; however, if this calculation results in a unit price requiring more than two decimal places, then the unit price will be rounded to two decimal places, and the extended total price will be recalculated in accordance with the preceding paragraph. If an Offeror does not have a value (i.e.: $-.--) or has $0.00 listed in both the unit price field and the extended total field for that ELIN(s) within the Attachment J-0200000-13, and a total evaluated price could not be determined by the Government for that ELIN(s) or CLIN(s) based on pricing submitted, then the Offeror’s price proposal will be determined to be unawardable. In the event there is a discrepancy between the hard copy Attachment J-0200000-13 and electronic copy of the J-0200000-13, the hard copy Attachment J-0200000-13 pricing will be held to be the intended offer.

c. The Schedule of Recurring work (CLINs 0001, 0003, 0005, 0007, 0009, 0011, 0013, 0015, and 0017), and the Schedule of Non-Recurring work (CLIN 0002, 0004, 0006, 0008, 0010, 0012, 0014, 0016, and 0018), will be used as the basis for deductions in accordance with the FAR Clause 52.246-4 INSPECTION OF SERVICES – FIXED- PRICE (AUG 1996), Section E.

d. Informational SubCLINs will be incorporated at the time of award with appropriate funding/lines of accounting by customer. These SubCLINS represent funding for each CLIN by customer. The contractor shall not submit totals for SubCLINs.

B.4 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered at the same rates or unit prices as awarded, as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded.

B.5 FULLY LOADED PRICING

Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised or a Task Order is issued. Costs for technical specifications 0100000– General Information and 0200000– Management and Administration shall be considered overhead; therefore, those annexes’ shall be allocated and included throughout the prices proposed for all other annexes. Further, the Government will not compensate the Contractor for individual non-recurring work proposal preparation or estimating costs.

B.6 GOVERNMENT PURCHASE CARD

Non-Recurring work may be ordered at the prices offered by two ways:

1) By the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or

2) By an authorized Government user via a Government Purchase Card (GPC).

When receiving GPC orders against Section B/Exhibits, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.7 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

In the event the Government elects to exercise an option period, the contract price proposed and accepted at time of award will be the contract price. No price adjustments will be made.

B.8 BIDDING UNIT PRICES FOR LABOR

a. A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the Recurring Work Items portion or as a Unit Price Task in the Non-Recurring Work Items portion of the contract. Labor for this work will be ordered under the “NON-RECURRING WORK/UNIT PRICED LABOR (UPL) WORK (NEGOTIATED)” clause in Section C and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Non-Recurring work.

b. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Non-Recurring Work” accomplished in the time period shown.

c. The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the offerors work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.9 PHASE-IN AND PHASE-OUT

Pricing shall include applicable Phase-In and Phase-Out costs, Phase-In shall be for a period of up to but no more than 60 days and Phase-Out to be for a period of up to but no more than thirty (30) days. There is no separately priced CLIN for Phase-In and Phase-Out and such costs can be distributed however the offeror chooses. The Government recognizes that offerors may choose to front load these costs into the base year.

B.10 CONTRACT PRICE INFORMATION

For administrative purposes of the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S.

dollars.

B.11 CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING (E-FSC)

This procurement allows for and the Government fully intends to use DoD E-Mall for issuing orders under the Non- Recurring Work portion of the contract. Refer to Section H, Special Contract Requirements.

B.13 PRIOR CONTRACT INFORMATION

This requirement is currently being satisfied under contract N62742-18-D-3000 Base Operations Support Services Contract at Souda Bay, Crete Greece, which was awarded to IAP Worldwide Services, Inc.

This information is provided for informational purposes only. Prospective offerors are cautioned that they should not rely on this information to determine workload as there is no assurance that workload and volume of future effort and costs will replicate past experience.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Task

BASE YEAR RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Base Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for recurring work in accordance with the PWS and all applicable attachments.

FOB: Destination

PSC CD: S216

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Task

BASE YEAR NON-RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Base Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Task

OPTION OPTION YEAR ONE RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Task

OPTION OPTION YEAR ONE NON-RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Task

OPTION OPTION YEAR TWO RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED Task

OPTION OPTION YEAR TWO NON-RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0007 UNDEFINED Task

OPTION OPTION YEAR THREE RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED Task

OPTION OPTION YEAR THREE NON-RECURRING WORKIDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0009 UNDEFINED Task

OPTION OPTION YEAR FOUR RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED Task

OPTION OPTION YEAR FOUR NON-RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0011 UNDEFINED Task

OPTION OPTION YEAR FIVE RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0012 UNDEFINED Task

OPTION OPTION YEAR FIVE NON-RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0013 UNDEFINED Task

OPTION OPTION YEAR SIX RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0014 UNDEFINED Task

OPTION OPTION YEAR SIX NON-RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0015 UNDEFINED Task

OPTION OPTION YEAR SEVEN RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0016 UNDEFINED Task

OPTION OPTION YEAR SEVEN NON-RECURRING WORKIDIQ

FFP

The total price for this CLIN represents the total Option Period (up to twelve months) for BOS services at the NSA Souda Bay, Greece for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0017 UNDEFINED Task

OPTION OPTION YEAR EIGHT RECURRING WORK IDIQ

FFP

The total price for this CLIN represents the total Option Period (six months) for BOS services at the NSA Souda Bay, Greece for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0018 UNDEFINED Task

OPTION OPTION YEAR EIGHT NON-RECURRING WORKIDIQ

FFP

The total price for this CLIN represents the total Option Period (six months) for BOS services at the NSA Souda Bay, Greece for non-recurring work in accordance with the PWS and all applicable attachments.

Section C - Descriptions and Specifications

SECTION C

C.1 PERFORMANCE WORK STATEMENT

All terms and conditions of the contract award, performance work statement, and all attachments are applicable.

The proposal presented by the Offeror to whom the award is made will be incorporated, in whole or in part, into the contract at time of award. If the Contractor’s proposal contains terms or conditions more favorable to the Government, these more favorable terms and conditions shall be performed. However, the minimum requirements of the performance work statement must be met. Listed below are the PWS annexes provided in Section C.

Annex Specification Title 01 0100000 General Information 02 0200000 Management and Administration 06 0600000 Port Ops 10 1002000 Supply Services 13 1300000 Galley

1402000 Unaccompanied Housing

1402000.2 NHG – NAVY INN

1402000.3 Contingency Lodging

1501000 Facility Management 1502000 Facilities Investment 1503010 Custodial Services 1503020 Pest Control 1503030 Integrated Solid Waste Management

(ISWM)

1503050 Grounds Maintenance and Landscaping 16 1604000 Wastewater

1606001 Water (Overseas) 17 1700000 Transportation

C.2 REPORTING REQUIREMENTS

A detailed report allocating value of work/quantities performed by Contract Line Items CLINs)/Sub-Line Items (SLINs) identified in the schedule and any accompanying Exhibits with Exhibit Line Items (ELINs) is to be submitted monthly, including all Recurring Work and Non-Recurring Work items completed. The Contractor shall notify the Contracting Officer when 75% of any Non-Recurring Work Line Item (CLIN/SLIN/ELIN) is reached.

ANNEX 0100000

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Navy PBSA Approach

1.6 Standard Template

1.7 Related Information

1.8 Verification of Workload and Conditions

1.9 Contractor's Knowledge

1.10 Technical Proposal Certification

1.11 References and Technical Documents

1.12 Non-Recurring Work ELINs

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Naval Support Activity (NSA), Souda Bay, Crete, Greece, and its outlying support sites, by means of a performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff Annex 4 Safety Annex 5 Air Operations Annex 6 Port Operations

• 0600000 Port Operations Annex 7 Ordnance Annex 8 Range Operations Annex 9 Health Care Support Annex 10 Supply

• 1002000 Supply Services Annex 11 Personnel Support Annex 12 Morale, Welfare and Recreation Support Annex 13 Galley

• 1300000 Galley Services Annex 14 Housing

• 1402000 Unaccompanied Housing

• 1402000.2 NHG-NAVY INN Lodging

• 1402000.3 Contingency Lodging

Annex 15 Facilities Support

• 1501000 Facility Management

• 1502000 Facilities Investment

• 1503010 Custodial Services

• 1503020 Pest Control

• 1503030 Integrated Solid Waste Management (ISWM)

• 1503050 Grounds Maintenance and Landscaping

Annex 16 Utilities

• 1604000 Wastewater

• 1606000 Water (Overseas)

Spec Item Title Description

Annex 17 Base Support Vehicles and Equipment

• 1700000 Transportation (BSVE)

Annex 18 Environmental

1.2 Project Location The work shall be performed at various locations within the Area of Responsibility (AOR) of the Commander, Naval Support Activity (NSA) Souda Bay, which includes NATO Marathi Pier Complex (commonly known as “Marathi”) and Malaxa Site, Klapes, and Larissa. Marathi is located approx. 6 kilometers from NSA Souda Bay. NSA Souda Bay has NEX, NGIS, Medical, Gym, Admin, Base Galley, ID Card Lab and the Liberty Center. Marathi has piers, sports fields, self-service laundry and an a la carte dining facility (the Argonaut). Access codes are required through the Port Operations Officer for both installations. Malaxa Site is located approx. 33 kilometers from NSA Souda Bay. Klapes is located approx. 12 kilometers from NSA Souda Bay. Larissa is located on mainland Greece.

The specific locations of the current requirements are identified in each annex, sub-annex, and in Section J. Task Orders for Non-Recurring Work for each annex may be issued for any location within the AOR of NSA Souda Bay.

The following is an example of the dispersion of work at the various locations.

(1) Port Ops: Marathi Pier

(2) Housing Services: Facilities Support

(3) Facilities Investment: NSA Souda Bay, Malaxa Site, Klapes, Larissa

1.3 Acquisition of

Additional Work The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information The Naval Support Activity (NSA) Souda Bay is strategically located on the Akrotiri Peninsula, on the Northwest coast of the rugged Greek island of Crete. Its operational mission is to extend Joint and Fleet Warfighting capability through Operational Support to U.S. Allied and Coalition Forces deployed within the EUCOM/CENTCOM/AFRICOM AOR by providing, operating and sustaining superior facilities and services dedicated to combat readiness and security of ships, aircraft, detachments and personnel. Crete is located in the Eastern Mediterranean Sea approximately 225 kilometers southeast of Athens, Greece. Crete consists of semi-mountainous terrain in a subtropical climate. NSA Souda Bay is physically located on the large circular shaped Akrotiri Peninsula, which forms the northern face of the Souda harbor. It is located on the Hellenic Air Force Base, adjacent to the Chania airport, just beyond the village of Mouzouras and shares the runway with the Chania airport. The installation is approximately 500 acres with approximately 1,000 total military and civilian personnel.

1.5 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.6 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.7 Related Information There are four types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors, to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided. All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.9 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.10 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

1.11 References and

Technical Documents

The Contractor shall adhere to the applicable portions of all referenced publications and directives, and those reference in Section J of each annex, in performing the services required under this contract. The References and Technical Documents lists shall not be considered all-inclusive and do not release the Contractor from all obligations that must be fulfilled in the observance and execution of this contract.

When U.S., European and/or Greek directives, instructions and industry standards are applicable to the work to be performed under this contract, the most stringent directives, instructions and industry standards shall govern.

1.12 Non-Recurring Work

ELINs

Non-Recurring Work Exhibit Line Item Numbers (ELINs) are provided in J-0200000-15.

ANNEX 0200000

0200000 – Management and Administration Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Greek Legal Holidays

2.2.1.3 Administrative Holidays

2.2.1.4 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.2.4 Conflicts Between US Standards and Local Standards

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal and Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.7.1 Standard Operating Procedures (SOP)

2.3.8 Invoicing Procedures

2.3.9 Forms

2.3.10 Translation of Performance Work Statement (PWS)

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities

2.4.3 Government-Furnished Vehicles and Equipment

2.4.4 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Expenses

2.7 Management

2.7.1 Safeguarding Information

Spec Item Title

2.7.2 Dissemination of Information

2.7.3 Work Reception

2.7.4 Work Control

2.7.5 Work Schedule

2.7.6 Deliverables

2.7.7 Service Interruptions

2.7.8 Government’s Computerized Maintenance Management System (CMMS) NAVFAC Maximo

2.7.8.1 NAVFAC Maximo Data

2.7.8.2 NAVFAC Maximo Method of Data Entry

2.7.8.3 NAVFAC Maximo Access

2.7.8.4 NAVFAC Maximo Training

2.7.9 Quality Management System (QMS)

2.7.9.1 Quality Management (QM) Plan

2.7.9.2 Quality Inspection and Surveillance

2.7.9.3 Quality Inspection and Surveillance Report

2.7.10 System and Equipment Replacement

2.8 Personnel Requirements

2.8.1 Key Personnel

2.8.1.1 Project Manager (PM)

2.8.1.2 Quality Manager

2.8.1.3 Quality Control Personnel

2.8.1.4 Site Safety and Health Officer (SSHO)

2.8.1.5 Environmental/Energy Manager

2.8.2 Employee Requirements

2.8.2.1 Employee Certification and Training

2.8.2.2 Employee Appearance

2.8.2.3 Employee Conduct

2.8.2.4 Identification as Contractor Employee

2.8.2.5 Removal of Employees

2.8.2.6 Proof of Legal Residency

2.8.2.7 English-Speaking Personnel

2.8.3 Service Contract Reporting (SCR)

2.9 Security Requirements

2.9.1 Employee Listing

2.9.2 Vehicles

2.9.3 Passes and Badges

2.9.4 Access to Installation

2.9.5 Access to Buildings

2.9.6 Access Arrangements

2.9.6.1 Escort Arrangement for Secured Areas

2.9.7 Security Clearances

2.9.8 Access to Controlled Unclassified Information

2.9.9 Access to Government Information Technology (IT), Operating Technology (OT), and Facility

Related Control Systems (FRCS)

2.9.10 Access to OneNet

2.9.11 Employee Status

2.10 Contractor Safety Program

2.10.1 Contractor Safety Requirements

2.10.2 Accident Prevention Plan (APP)

2.10.3 Activity Hazard Analysis (AHA)

2.10.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.10.4.1 Alcohol and Drug Abuse Prevention Plan

2.10.4.2 Chemical Hazard Communication Program

2.10.4.3 Confined Space Program

2.10.4.4 Critical Lift Plan

2.10.4.5 Fall Prevention and Protection Plan

2.10.4.6 Pathogen Exposure

2.10.4.7 Control of Hazardous Energy (lockout/tagout)

2.10.5 Crane Operations

2.10.5.1 Crane Inspections

2.10.5.2 Rigging Gear

2.10.5.3 Crane Operators

2.10.6 Accident and Damage Reporting

2.10.6.1 Accident Reporting and Notification Criteria

2.10.7 Fire Protection

2.10.8 Monthly On-Site Labor Report

2.10.9 OSHA Citations and Violations

2.10.10 Safety Inspections and Monitoring

2.10.11 Safety Certification

2.10.12 Safety Apparel on Jobsites

2.10.13 Emergency Medical Treatment

2.10.14 Excavations

2.11 Environmental Management and Sustainability

2.11.1 Energy Management Program

2.11.1.1 Water Conservation Plan

2.11.1.2 Energy Efficient Products

2.11.2 Environmental Protection

2.11.2.1 ODS Requirements for Refrigerant Recycling

2.11.2.2 Solid Waste Management and Recycling

2.11.2.3 Non-Regulated Waste Disposal

2.11.2.4 Regulated Waste Disposal

2.11.2.5 Universal Waste

2.11.2.6 Spill Prevention, Containment, and Clean-up

2.11.2.7 Hazardous Material Management

2.11.2.8 Protection of Endangered and Threatened Species (Flora and Fauna)

2.11.2.9 Noise Control

2.11.2.10 Salvage

2.11.2.11 Asbestos Containing Material (ACM)

2.11.2.12 Clean Air Act (CAA)

2.11.3 Sustainable Procurement and Practices

2.11.3.1 Environmentally Preferable Products

2.11.3.2 Use of Recovered Materials

2.11.3.3 Use of Biobased Products

2.12 Disaster Preparedness

2.13 Technical Library

2.14 Warranty Management

2.15 Recurring Work Procedures

2.15.1 Recurring Work Preparation of Proposals

2.15.2 Notification to the Government for Work Above the Recurring Work Limitations

2.15.3 Inventory Data Quantity Variation

2.15.4 Recurring Work Exhibit Line Item Numbers (ELINs)

2.16 Non-Recurring Work

2.16.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.16.1.1 Acceptance and Performance

2.16.1.2 Invoicing and Receiving Payment

2.16.2 Unit Priced Labor (UPL)Work (Negotiated)

2.16.2.1 Non-Recurring Work Preparation of Proposals

2.16.2.1.1 Labor Requirements

2.16.2.1.2 Direct Material and Construction Equipment Requirements

2.16.2.2 Issuance of Final Task Order

2.16.3 Non-Recurring Work ELINS

2.17 Inventory Data Quantity Variation

2.18 Initial Inspection of Equipment Requested to be Added to the Contract

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

The Contractor shall be compliant with all U.S and Host Nation labor laws.

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0730-1630, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year, including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours that are not referenced in the specific annex work requirements must be authorized by the KO prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The US Government observes the following holidays:

New Year's Day 01 January * Martin Luther King, Jr.'s Day 3rd Monday in January President's Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 19 June * Independence Day 04 July * Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November * Thanksgiving Day 4th Thursday in November Christmas Day 25 December *

* Holidays falling on Saturday are usually observed on the preceding Friday and holidays falling on Sunday are usually observed on the following Monday.

2.2.1.2 Greek Legal

Holidays

For information purposes, the following are the Greek legal holidays:

Independence Day – March 25 Easter Monday – Set each year Labor Day – May 1 Holy Virgin Day – August 15 OXI Day – October 28

Christmas Day – December 25

2.2.1.3 Administrative

Holidays For information purposes, the following are the Greek administrative holidays:

New Year’s Day – January 1 Epiphany Day – January 6 Clean Monday – Set each year Good Friday – Set each year Whit Monday – Set each year Hellenic Air Force Day – November 8 Second Day of Christmas – December 26

2.2.1.4 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Not Applicable.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.2.4 Conflicts Between

US Standards and Local Standards

All work under this contract shall be performed in accordance with US standards and local (Greek) standards. In case of conflicts between US standards and local standards, the most stringent standard shall apply.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings. The Contractor shall provide sign-in sheets, prepare minutes of all meetings and submit per Section F for review and comment. The Contractor shall incorporate comments received within two working days into the meeting minutes A copy of the final revision shall be submitted per Section F for concurrence.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work, is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

2.3.3.1 Formal and

Informal Partnering The Contracting Officer shall organize an in-person initial Formal Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be one day in duration, will be scheduled concurrently with the Pre-Performance Conference, and held no later than 30 days after award at a Government-provided facility, as designated by the KO.

Follow-on Informal Partnering Sessions will be conducted on a semi-annual basis and as requested by the KO and will typically last a half day or less.

Key Contractor’s personnel are required to attend. The senior Government stakeholder present will lead the meeting; however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. (Asterisks indicate mandatory personnel.)

President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, Host Nation and Final Governing Standards (FGS) Greece regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

The FGS Greece is provided in J

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause. The Contractor shall provide written notice of cancellation or change in coverage per Section F.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

• Comprehensive General Liability: $500,000 per occurrence

• Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

• Workmen's Compensation: As required by Federal and

Greek worker's compensation and occupational disease statutes

• Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

• Other as required by Greek law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.7.1 Standard Operating

Procedures (SOP)

The Contractor shall comply with all Government provided SOPs. The Contractor shall comply and implement SOP updates as they are provided by the Government.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions. Refer to Invoice Form in J- 0200000-03 for sample.

Invoices shall be submitted in a format compatible with the most recent Government installed Microsoft Office Version (currently 2010). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

2.3.9 Forms It is the intent of Government that all forms required for accomplishment of work in this PWS be accessed electronically. The Department of Defense Forms Management Program site at:

http://www.dtic.mil/whs/directives/forms/index.htm provides access to an inventory of DOD, Navy, GAO and GSA forms, frequently asked questions, and downloading instructions. The Contractor shall duplicate the required forms as necessary for accomplishment of the work. In the event that a form is unavailable electronically, the Contractor shall develop and provide a form sample to the KO for approval.

Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-04.

2.3.10 Translation of

Performance Work Statement (PWS)

The Contractor shall obtain the services of a certified translator to provide a translated copy of the PWS, to include all modifications, from English into Greek, and provide translated copies to all contractor and subcontractor personnel for use in performing services on the contract. A translated copy shall also be provided per Section F.

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in "AS-IS" condition and their use is at…