N6247024R0001 Amendment 0006.pdf

N6247024R0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N6247024R0001 Base Operations Support (BOS) Services Contract at U.S. Navy Support Activity (NSA) Souda Bay, Crete, Greece.

This Amendment 0006 is issued to revise section C, H and J.

See Continuation Page

1. CONTRACT ID CODE PAGE OF PAGES

J 1 250

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Dec-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247024R0001

X 9B. DATED (SEE ITEM 11)

05-Sep-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Dec-2024

CODE

COMNAVFACSYSCOM ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0006

The purpose of this amendment is to disseminate the information below:

1. Section C – Section C is Amended as outlined below.

The following Annexes are Revised:

Annex 0200000 Management and Administration Annex 0600000 Port Ops Annex 1002000 Supply Services Annex 1402000 Unaccompanied Housing Annex 1402000.2 NHG-NAVY INN Annex 1501000 Facility Management Annex 1502000 Facility Investment Annex 1503010 Custodial Annex 1700000 BSVE Transportation

2. Section H – Section H has been revised. See note below.

3. Section J – Revisions are made to Section J Table of Contents. Amendment 0006 Preaward Inquiry Responses are provided as well as the following attachments:

The following attachments have been revised:

J-0200000 Management and Administration J-0600000 Port Operations J-0200000-05 Government Furnished Property and Equipment

J-0200000-15 ELINS

Section F Deliverables

NOTE: Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 0200000

0200000 – Management and Administration Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

0200000 – Management and Administration Spec Item Title

2.2.1.1 Observed Federal Holidays

2.2.1.2 Greek Legal Holidays

2.2.1.3 Greek Administrative Holidays

2.2.1.4 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.2.4 Conflicts Between US Standards and Local Standards

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal and Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.7.1 Standard Operating Procedures (SOP)

2.3.8 Invoicing Procedures

2.3.9 Forms

2.3.10 Translation of Performance Work Statement (PWS)

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities

2.4.3 Government-Furnished Vehicles and Equipment

2.4.4 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Expenses

2.7 Management

2.7.1 Safeguarding Information

2.7.2 Dissemination of Information

2.7.3 Work Reception

2.7.4 Work Control

2.7.5 Work Schedule

2.7.6 Deliverables

2.7.7 Service Interruptions

2.7.8 Government’s Computerized Maintenance Management System (CMMS) NAVFAC Maximo

2.7.8.1 NAVFAC Maximo Data

2.7.8.2 NAVFAC Maximo Method of Data Entry

2.7.8.3 NAVFAC Maximo Access

2.7.8.4 NAVFAC Maximo Training

2.7.9 Quality Management System (QMS)

2.7.9.1 Quality Management (QM) Plan

2.7.9.2 Quality Inspection and Surveillance

2.7.9.3 Quality Inspection and Surveillance Report

2.7.10 System and Equipment Replacement

2.8 Personnel Requirements

2.8.1 Key Personnel

2.8.1.1 Project Manager (PM)

2.8.1.2 Quality Manager

2.8.1.3 Quality Control Personnel

2.8.1.4 Site Safety and Health Officer (SSHO)

2.8.1.5 Environmental/Energy Manager

2.8.2 Employee Requirements

2.8.2.1 Employee Certification and Training

2.8.2.2 Employee Appearance

2.8.2.3 Employee Conduct

2.8.2.4 Identification as Contractor Employee

2.8.2.5 Removal of Employees

2.8.2.6 Proof of Legal Residency

2.8.2.7 English-Speaking Personnel

2.8.3 Service Contract Reporting (SCR)

2.9 Security Requirements

2.9.1 Employee Listing

2.9.2 Vehicles

2.9.3 Passes and Badges

2.9.4 Access to Installation

2.9.5 Access to Buildings

2.9.6 Access Arrangements

2.9.6.1 Escort Arrangement for Secured Areas

2.9.7 Security Clearances

2.9.8 Access to Controlled Unclassified Information

2.9.9 Access to Government Information Technology (IT), Operating Technology (OT), and Facility

Related Control Systems (FRCS)

2.9.10 Access to OneNet

2.9.11 Employee Status

2.10 Contractor Safety Program

2.10.1 Contractor Safety Requirements

2.10.2 Accident Prevention Plan (APP)

2.10.3 Activity Hazard Analysis (AHA)

2.10.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.10.4.1 Alcohol and Drug Abuse Prevention Plan

2.10.4.2 Chemical Hazard Communication Program

2.10.4.3 Confined Space Program

2.10.4.4 Critical Lift Plan

2.10.4.5 Fall Prevention and Protection Plan

2.10.4.6 Pathogen Exposure

2.10.4.7 Control of Hazardous Energy (lockout/tagout)

2.10.5 Crane Operations

2.10.5.1 Crane Inspections

2.10.5.2 Rigging Gear

2.10.5.3 Crane Operators

2.10.6 Accident and Damage Reporting

2.10.6.1 Accident Reporting and Notification Criteria

2.10.7 Fire Protection

2.10.8 Monthly On-Site Labor Report

2.10.9 OSHA Citations and Violations

2.10.10 Safety Inspections and Monitoring

2.10.11 Safety Certification

2.10.12 Safety Apparel on Jobsites

2.10.13 Emergency Medical Treatment

2.10.14 Excavations

2.11 Environmental Management and Sustainability

2.11.1 Energy Management Program

2.11.1.1 Water Conservation Plan

2.11.1.2 Energy Efficient Products

2.11.2 Environmental Protection

2.11.2.1 ODS Requirements for Refrigerant Recycling

2.11.2.2 Solid Waste Management and Recycling

2.11.2.3 Non-Regulated Waste Disposal

2.11.2.4 Regulated Waste Disposal

2.11.2.5 Universal Waste

2.11.2.6 Spill Prevention, Containment, and Clean-up

2.11.2.7 Hazardous Material Management

2.11.2.8 Protection of Endangered and Threatened Species (Flora and Fauna)

2.11.2.9 Noise Control

2.11.2.10 Salvage

2.11.2.11 Asbestos Containing Material (ACM)

2.11.2.12 Clean Air Act (CAA)

2.11.3 Sustainable Procurement and Practices

2.11.3.1 Environmentally Preferable Products

2.11.3.2 Use of Recovered Materials

2.11.3.3 Use of Biobased Products

2.12 Disaster Preparedness

2.13 Technical Library

2.14 Warranty Management

2.15 Recurring Work Procedures

2.15.1 Recurring Work Preparation of Proposals

2.15.2 Notification to the Government for Work Above the Recurring Work Limitations

2.15.3 Inventory Data Quantity Variation

2.15.3 Recurring Work Exhibit Line Item Numbers (ELINs)

2.16 Non-Recurring Work

2.16.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.16.1.1 Acceptance and Performance

2.16.1.2 Invoicing and Receiving Payment

2.16.2 Unit Priced Labor (UPL)Work (Negotiated)

2.16.2.1 Non-Recurring Work Preparation of Proposals

2.16.2.1.1 Labor Requirements

2.16.2.1.2 Direct Material and Construction Equipment Requirements

2.16.2.2 Issuance of Final Task Order

2.16.3 Non-Recurring Work ELINS

2.17 Inventory Data Quantity Variation

2.18 Initial Inspection of Equipment Requested to be Added to the Contract

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information The Contractor shall be compliant with all U.S and Host Nation labor laws.

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0730-1630, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year, including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours that are not referenced in the specific annex work requirements must be authorized by the KO prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The US Government observes the following holidays:

New Year's Day 01 January * Martin Luther King, Jr.'s Day 3rd Monday in January President's Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 19 June * Independence Day 04 July * Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November * Thanksgiving Day 4th Thursday in November Christmas Day 25 December *

* Holidays falling on Saturday are usually observed on the preceding Friday and holidays falling on Sunday are usually observed on the following Monday.

2.2.1.2 Greek Legal

Holidays

For information purposes, the following are the Greek legal holidays:

New Year’s Day – January 1 Epiphany Day – January 6 Independence Day – March 25 Easter Monday – Set each year Labor Day – May 1 Holy Virgin Day – August 15 OXI Day – October 28 Christmas Day – December 25 Second Day of Christmas – December 26

2.2.1.3 Greek

Administrative Holidays

For information purposes, the following are the Greek administrative holidays:

Clean Monday – Set each year Good Friday – Set each year Whit Monday – Set each year Hellenic Air Force Day – November 8

2.2.1.4 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Not Applicable.

2.2.3 Requirements

Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1, and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.2.4 Conflicts Between

US Standards and Local Standards

All work under this contract shall be performed in accordance with US standards and local (Greek) standards. In case of conflicts between US standards and local standards, the most stringent standard shall apply.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings. The Contractor shall provide sign-in sheets, prepare minutes of all meetings and submit per Section F for review and comment. The Contractor shall incorporate comments received within two working days into the meeting minutes A copy of the final revision shall be submitted per Section F for concurrence.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work, is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

2.3.3.1 Formal and

Informal Partnering

The Contracting Officer shall organize an in-person initial Formal Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be one day in duration, will be scheduled concurrently with the Pre-Performance Conference, and held no later than 30 days after award at a Government-provided facility, as designated by the KO.

Follow-on Informal Partnering Sessions will be conducted on a semi-annual basis and as requested by the KO and will typically last a half day or less.

Key Contractor’s personnel are required to attend. The senior Government stakeholder present will lead the meeting; however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. (Asterisks indicate mandatory personnel.)

President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, Host Nation and Final Governing Standards (FGS) Greece regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

The FGS Greece is provided in J

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause. The Contractor shall provide written notice of cancellation or change in coverage per Section F.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

• Comprehensive General Liability: $500,000 per occurrence

• Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

• Workmen's Compensation: As required by Federal and

Greek worker's compensation and occupational disease statutes

• Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

• Other as required by Greek law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.7.1 Standard Operating

Procedures (SOP)

The Contractor shall comply with all Government provided SOPs. The Contractor shall comply and implement SOP updates as they are provided by the Government.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions. Refer to Invoice Form in J- 0200000-03 for sample.

Invoices shall be submitted in a format compatible with the most recent Government installed Microsoft Office Version (currently 2010). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

2.3.9 Forms It is the intent of Government that all forms required for accomplishment of work in this PWS be accessed electronically. The Department of Defense Forms Management Program site at:

http://www.dtic.mil/whs/directives/forms/index.htm provides access to an inventory of DOD, Navy, GAO and GSA forms, frequently asked questions, and downloading instructions. The Contractor shall duplicate the required forms as necessary for accomplishment of the work. In the event that a form is unavailable electronically, the Contractor shall develop and provide a form sample to the KO for approval.

Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-04.

2.3.10 Translation of

Performance Work Statement (PWS)

The Contractor shall obtain the services of a certified translator to provide a translated copy of the PWS, to include all modifications, from English into Greek, and provide translated copies to all contractor and subcontractor personnel for use in performing services on the contract. A translated copy shall also be provided per Section F.

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the Government, unless noted otherwise. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations.

The Contractor shall generate work orders in NAVFAC Maximo per Spec Item 2.7.8 for all servicing, maintenance, and repair activities performed on Government-Furnished Items.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which become worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.

The Government may inspect Government-Furnished Items at any time and without notice.

2.4.1 Government-

Furnished Property

(GFP)

The Government will furnish or make available to the Contractor certain Government Property for use in connection with this contract. The use of GFP for any other purposes is prohibited. GFP is provided and shall be managed by the Contractor in accordance with Section H; paragraph H.XX Government-Furnished Property.

A list of Government Furnished Property that will be made available to the Contractor is provided in J-0200000-05.

GFP may require credentials in the form of CAC or Alt Tokens for the purpose of accessing referenced systems for Contractor performance in each annex.

The Contractor shall support initial, periodic, and final inventories of GFP.

2.4.2 Government-

Furnished Facilities

The Government will make the following areas available to the Contractor:

• Areas in Building 2 (Galley)

• Building 6 (Cargo Shipping & Receiving Area)

• Building 15 (Transportation),

• Building 49 (Front Desk),

• Building 87 and

• Building 240 (Supply)

• Marathi Boat Maintenance Building

Areas in individual buildings for custodial services and recycling storage will be identified after award. The use of these facilities for any other purposes is prohibited.

The Contractor shall be responsible and accountable for the facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Custodial and refuse collection services for the facilities shall be provided by the Contractor. The Contractor shall obtain written approval from the KO prior to making any modifications or alterations to the facilities.

Government owned facilities are considered incidental to performance and are not considered GFP.

2.4.3 Government-

Furnished Vehicles and Equipment

Government owned vehicles and equipment used only on the installation are considered incidental to performance and are not considered GFP. The Government will make available to the Contractor certain vehicles and equipment for use in connection with this contract. The use of these vehicles and equipment for any other purposes is prohibited.

2.4.4 Government-

Furnished Utilities

The Government will make available water and electricity at existing outlets required for the work to be performed under the contract. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Expenses The Contractor is responsible for all operating and living expenses associated with performing work in Greece. Contractor costs include but are not limited to: Host Nation entry/work/residency visas, passports, customs, immigration, housing, living expenses, wages, transportation, insurance, taxes, training and overhead expenses.

2.7 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.7.1 Safeguarding

Information

The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP 800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management Framework (RMF).

The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST SP 800-171, track accomplishments, and submit to the Government per Section F.

If a cybersecurity incident is encountered or suspected related to any (Contractor or Government) Information Technology (IT) or Operating Technology (OT) systems, including Monitoring and Control Systems, the Contractor shall notify the Government per Section F.

2.7.2 Dissemination of

Information

If certain information cannot be provided to the public, state what information cannot be provided, when it will be provided, and to whom, e.g., DoD policy limits the dissemination of certain information. Instructions, Directives, and References not releasable to the public, e.g., Floor Plans, Maps, Post Orders, and Standard Operating Procedures, will be made available after contract award to the successful offeror with appropriate credentials and a need to know.

2.7.3 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to service orders and task orders during Government regular working hours and provide a point of contact at a local or toll-free number who can perform the above function during other than Government regular working hours. The Contractor shall submit this information per Section F.

2.7.4 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the Government. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following workday for inquiries after regular working hours.

The Contractor shall provide work schedules for both Recurring and Non- Recurring Work per Section F. At a minimum, work schedules shall include:

• Description of service(s) to be accomplished

• Location

• Date service(s) are scheduled to be accomplished

2.7.5 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall provide written notification of any difficulty in scheduling work due to Government controls, per Section F. At a minimum, the notification shall include the following:

• The date and time the work was initially coordinated.

• The name and phone number of the Government person with whom the work was initially coordinated.

• The name and phone number of the Government person who prevented the work from being performed as previously coordinated.

• The alternative date and time, the Government person requested the work be accomplished.

2.7.6 Deliverables Except where otherwise stated, deliverable requirements are specified in

Sections C, F, H, I, J, and within the Directives, Instructions, and References.

The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format.

Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable. The Contractor shall submit status of deliverables per Section F.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.7.7 Service

Interruptions

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, COR, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, COR, affected tenants, and customers as soon as practicable and provide the status of repairs, as directed by the KO, until normal operation is restored.

Scheduled utility outages and interruptions to equipment, system(s) operation, or other services shall be scheduled after hours of operation.

The Contractor shall shutdown, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages and service interruptions, at no additional cost to the Government.

Service Interruption Notifications shall be made per Section F.

2.7.8 Government’s

Computerized Maintenance Management System (CMMS) NAVFAC Maximo

NAVFAC Maximo is the Computerized Maintenance Management system (CMMS) used by the Government for preventive maintenance, work order history, asset management, and condition assessment. The Contractor shall provide all required data for NAVFAC MAXIMO as identified in Spec Items below.

The information and format for data submission as provided in Section J, support long-term asset management and facilitates transfer to NAVFAC Maximo.

Informational Note:

Not all supported commands’ personal property assets are included in NAVFAC Maximo. Some customer’s personal property equipment shall may be tracked and managed separately on Microsoft Excel spreadsheets. and this information is not entered and tracked Some Customer’s personal property equipment preventive maintenance and service orders may be tracked in

NAVFAC MAXIMO.

Not all of the modules available within the Maximo application are utilized by NAVFAC and the modules utilized may not be fully implemented.

NAVFAC Maximo does not include a complete inventory of all assets, components, and equipment that the Contractor is required to service under this contract and may include inaccuracies, omissions, and redundancies.

2.7.8.1 NAVFAC Maximo

Data

The NAVFAC MAXIMO required data fields for work orders are in the Service Provider Information provided in J-0200000-06. The NAVFAC MAXIMO asset data requirements are in the Asset Information provided in J- 0200000-07, including additional data for Utilities assets listed in Specification Information in J-0200000-08. The NAVFAC MAXIMO required data for documenting condition assessments is in the Characteristic Meter Reading Information provided in J-0200000-09.

The Contractor shall provide specified data for all work performed in all annexes. Further instructional information detailing the process for submitting the specified information for NAVFAC Maximo Data Reporting is in J-0200000-10. The Government shall use the Service Provider, Asset, Specification, and Characteristic Meter Reading Interfaces in multiple processes for loading data into Maximo and the format may be updated periodically.

As part of the update, the Contractor may be required to modify the file to add/move columns in their submission. The Contractor shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the Contractor 60 calendar days’ notice of modifications to the Service Provider, Asset, Specification, or Characteristic Meter Reading Interfaces file format.

2.7.8.2 NAVFAC Maximo

Method of Data Entry

The Contractor shall provide data for NAVFAC Maximo using the methods detailed below:

DIRECT ENTRY: The Contractor shall manually enter required work order and condition assessment data directly into NAVFAC Maximo. When an asset is repaired, replaced, installed, or otherwise affected, the information shall be entered in NAVFAC Maximo, per Section F. The Contractor shall ensure all information is updated by the end of each workday for all work performed per Section F.

If the Contractor does not have access to NAVFAC Maximo at contract start, all work order and condition assessment data shall be submitted as directed by the KO and FMD, per Section F.

2.7.8.3 NAVFAC Maximo

Access

The Contractor process for obtaining access and establishing NAVFAC Maximo accounts are detailed in the NAVFAC Maximo System Access Procedures provided in J-0200000-11.

Once Maximo accounts have been established by the Contractor, and access to the appropriate work centers has been granted to the Contractor’s personnel by the Government, NAVFAC Maximo can be accessed at https://maximo.navfac.navy.mil.

The Contractor shall provide all necessary computer equipment and Internet Service Provider (ISP) accounts to access NAVFAC Maximo for Direct Entry of required data.

A maximum of two (2) NAVFAC Maximo accounts will be approved for the Contractor. Changes of personnel requiring NAVFAC Maximo accounts more than once per year may result in required compensation to the Government for the administrative costs in processing account requests.

The Contractor shall submit a list of personnel requiring NAVFAC Maximo accounts per Section F.

2.7.8.4 NAVFAC Maximo

Training

The Government will provide or make available initial training on NAVFAC Maximo to Contractor personnel responsible for direct entry of work order, asset, specification, and condition assessment data. Additional training will be provided by the Government when there are significant changes to the NAVFAC Maximo software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of NAVFAC Maximo. Maximo training will be provided at no cost to the Contractor at NSA Souda Bay during normal working hours.

2.7.9 Quality

Management System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.7.9.1 Quality

Management (QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, the Contractor shall submit the revised QM Plan for acceptance, per Section F.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services to include all contractual requirements.

o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.7.9.2 Quality Inspection

and Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be submitted to the COR after completion/termination of the contract per Section F.

2.7.9.3 Quality Inspection

and Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a narrative of events, a tabulated summary and results of the quality inspection and surveillance events performed, inspection-driven corrective actions taken, and the results attained, and management process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.7.10 System and

Equipment Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work.

Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use. The KO will furnish available information for the existing systems and equipment.

2.8 Personnel

Requirements

2.8.1 Key Personnel The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO or COR necessary to validate their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO, and on-site supervisor(s) and who they will report directly to for this contract.

Complete resumes for key personnel, detailing the qualifications required for the contract, shall be provided. Generic resumes with no experience relating to the contract requirements are not acceptable. The key personnel shall be revised as applicable for the contract.

If any key personnel are replaced, the Contractor shall provide complete resumes for proposed substitutes and any additional information requested by the KO. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The KO will notify the Contractor within 15 calendar days after receipt of all required information of the consent on substitutions. No change in fixed unit prices may occur as a result of key personnel substitutions.

2.8.1.1 Project Manager

(PM)

The Contractor shall provide a PM and designated alternate, as applicable, who shall have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

For contracts greater than $5M/year or for multi-function or regional contracts with significant performance risk, e.g., The PM shall have at least five years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.

2.8.1.2 Quality Manager The Contractor shall provide a Quality Manager or designated alternate who shall be on-site at all times when the Contractor is performing work during the Government's regular working hours and shall be available on-site within two hours after the Government’s regular working hours. The Quality Manager or designated alternate shall report directly to a senior corporate official and shall not report directly to the Project Manager.

The Quality Manager or designated alternate shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract The Quality Manager or designated alternate shall have at least three years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity.

2.8.1.3 Site Safety and

Health Officer

(SSHO)

The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO).

The SSHO or an equally qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Persons(s) to the Contracting Officer for acceptance in consultation with the Safety Office.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract.

The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past or three years’ experience if he possesses a Certified Safety Professional (CSP) or safety and health degree. The SSHO shall have completed the OSHA 30-hour construction safety class or equivalent and maintain competency through 24 hours of formal safety and health related coursework every four years. The SSHO shall not be the same person as the project manager.

2.8.1.4 Environmental/

Energy Manager

The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy.

The Environmental/Energy Manager shall have a minimum two years’ experience with environmental procedures similar to those of this contract;

familiarity with Environmental Management Systems (EMSs); and knowledge of environmental regulations and federal energy laws and policy (including energy and water reduction requirements and renewable energy requirements) that are applicable to operations similar to those of this contract.

2.8.2 Employee

Requirements

The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

2.8.2.1 Employee

Certification and Training

The Contractor shall maintain personnel certification, training, and licensing records for employee requirements specified herein and within all technical annexes/sub-annexes. Certification, training, and licensing records shall be kept current and on file for the duration of the contract including all option periods. Records shall be made available for Government review within 4 hours of request.

2.8.2.2 Employee

Appearance

The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.8.2.3 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.8.2.4 Identification as

Contractor Employee

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in both verbal communication and electronic or written correspondence.

2.8.2.5 Removal of

Employees

The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

2.8.2.6 Proof of Legal

Residency

No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Legal Residency is submitted when obtaining base access.

The Contractor’s employees shall provide European Citizenship certificate to the KO prior to start of any work onsite as per Section F.