IM RFR Amendment no3_3 9 16.docx

COMMONWEALTH OF MASSACHUSETTS

REGISTRY OF MOTOR VEHICLES, A DIVISION OF

THE MASSACHUSETTS DEPARTMENT OF TRANSPORTATION

VEHICLE INSPECTION AND MAINTENANCE PROGRAM

REQUEST FOR RESPONSE (IM RFR)

RFR BD-16-1030-0R100-0R001-00000006553

AMENDMENT #3 TO THE IM RFR

Amendment Date: March 9, 2016

The IM RFR (RFR BD-16-1030-0R100-0R001-00000006553), which was originally posted on the Commonwealth’s COMMBUYS website on December 17, 2015, has been amended as follows:

1. Additional Amendments to the IM RFR Documents: in addition to the amendments to the IM RFR Documents listed in IM RFR AMENDMENT #1, dated January 25, 2016, and IM RFR Amendment #2, dated February 25, 2016, the following provisions of the IM RFR document are amended as follows:

2. RFR Section 2.1, entitled “Procurement Calendar Table:” THE FOLLOWING DEADLINE IN THE PROCUREMENT CALENDAR TABLE HAS BEEN AMENDED AS FOLLOWS:

NOTE TO BIDDERS REGARDING PROCUREMENT CALENDAR TABLE: ALL OTHER DEADLINES IN THE TABLE REMAIN THE SAME.

3. RFR Section 3.2.2.1, entitled “Commitment Letter:” THIS SECTION IS AMENDED BY ADDING THE FOLLOWING LANGUAGE AT THE END OF THE PARAGRAPH:

As an attachment to the Commitment Letter, the Bidder shall: (1) identify (by name) any persons who are current or former state employees or current or former special state employees as defined in M.G.L. c. 268A of the Agencies who have participated or will participate, either directly or indirectly, in the preparation of the Bidder’s Response to this solicitation; (2) state the capacity in which such persons participated directly or indirectly in the preparation of the Bidder’s Response; (3) provide a complete description of such participation; and (4) state the capacity in which such persons are or were employed by the Agencies and the duration of such employment. This attachment to the Commitment Letter (but not the Commitment Letter itself) will be made public upon the Agencies’ opening of the bids, and will be posted for this solicitation on the Commbuys website. Upon receipt of the information contained in the attachment to the Commitment Letter, the Agencies reserve the right to consult with the Massachusetts State Ethics Commission, and, if appropriate, to disqualify any Bidder’s response and/or cancel the Contract award if the information disclosed through the attachment presents either a conflict of interest or another violation of M.G.L. c. 268A with respect to any Bidder, future Contractor, or any employee or special state employee associated with any Bidder or future Contractor. The Agencies’ determination regarding any issues of conflict of interest shall be final.

4. RFR Section 5.4.2, entitled “Format of Responses and Attachments:” THE THIRD PARAGRAPH OF THIS SECTION HAS BEEN DELETED IN ITS ENTIRETY, AND REPLACED WITH THE FOLLOWING:

Bidders shall prepare the Technical Response and the Cost Response on 8 ½” 11” paper, with one and a half line spacing for text, and with one-inch margins for text. The text shall be no smaller than 12 point. Bidders may submit the following Technical Response Elements on 11” x 17” paper: 1) the flow diagram of the inspection process required in RFR section 3.2.1.1.A.; 2) a diagram, if used by the Bidder as part of the overview of the System architecture and major components of the Database, including all redundancies and backup systems required in RFR section 3.2.1.5.A.; and 3) any implementation schedules required in RFR section 3.2.1.12.

5. Additional Amendment to RFR Attachment K, Bidders’ Response Checklist, Section 3.2.2.1, entitled “Commitment Letter:” THE FOLLOWING REQUIREMENT HAS BEEN ADDED TO THE END OF THIS SECTION:

As an attachment to the Commitment Letter, the Bidder shall: (1) identify (by name) any persons who are current or former state employees or current or former special state employees as defined in M.G.L. c. 268A of the Agencies who have participated or will participate, either directly or indirectly, in the preparation of the Bidder’s Response to this solicitation; (2) state the capacity in which such persons participated directly or indirectly in the preparation of the Bidder’s Response; (3) describe the extent of such participation; and (4) state the capacity in which such persons are or were employed by the Agencies and the duration of such employment.

IN ALL OTHER RESPECTS, ALL TERMS AND CONDITIONS OF THE IM RFR REMAIN THE SAME AS OF THE DATE OF THE POSTING OF THIS AMENDMENT.