RFP_Combined_Questions_and_Answers.pdf

Pocket-J Questions and Answers

FA8523-16-R-0001

# RFP

SECTION

PAGE

PARA # QUESTION TO THE GOVERNMENT ANSWERS

001 L-900

ITO

92 of

“Print shall be no smaller than font size of 12….” Does this include tables, graphics, and charts? Or can the bidders use font size of 10 for tables, graphics, and charts?

Different Fonts sizes in tables, graphs, and charts are acceptable.

002 Part I, Section B

4 of

Item No

Please provide historical number of failed Consumable/Expendable GFE items at Pocket J locations.

Consumable/expendable items will be provided by the government as needed. In other words, the cost for these particular items are reimbursable by the Government; therefore, number of failed items has not been disclosed by location.

003 Part I, Section B

4 of

Item No

Please provide historical number of failed stock listed Line Replaceable Units (LRU)s.

Failed items in previous 9 months:

JRE - 1

JRE HD - 7

RCMS - 3

Power Brick - 1

SAASM GPS - 4

SAASM GPS Antennae - 1

UPS - 4

External HD - 1 Laptop - 1

MIDS - 4

MCU - 2

SADL - 2

Power Supply - 1 VoIP - 2

STE - 1

PRC – 1

004 Part I, Section B

5 of

Item No

It is our understanding that this effort is in a sustainment mode. Please clarify what new components, equipment, and materials are required to be provided.

Para 4.4 was moved to 4.0 and lays out in general terms requirement of seeking PCOs approval prior to making any changes.

005 Part I, Section B

5 of

Item No

Please provide historical number of trouble calls received by the Help Desk, or historical number of hours billed to help desk support, to enable bidders to adequately provide a firm fixed price for this service.

Help Desk Calls received 18 Jan 2015 thru 14 Dec 2015 totaled is 265.

006 Part I, Section B

6 of

Item No

Please provide the Scheduled Maintenance schedule referenced in PWS 4.7 to enable bidders to adequately provide a firm fixed price for this service.

Scheduled maintenance should be conducted every 6-months at each Pocket J site.

007 Part I, Section

7 of

Item No

The estimated cost and estimated total cost for this Item No. states “To be

The Estimated Cost amounts within the pricing arrangement

B Determined”. Please clarify that the only component to be provided by bidders for Item No 0006 is the Fixed Fee amount.

of this CLIN will be determined on each task order. Provide your proposed percentage for the fee of this CLIN. Do not provide dollar amounts for this

CLIN.

008 Part I, Section B

7 of

Item No

The PWS states on page 101 “The Travel CLINs (0007, 1007, 2007, 3007, and 4007) will be excluded in the TEP.

Please confirm that the price for Item No 0007, 1007, 2007, 3007 & 4007 should be left blank by the bidder.

Propose pricing for Travel CLINs. However, the Travel CLINs (0007, 1007, 2007, 3007, and 4007) will be excluded in the Total Evaluated Price.

009 Part I, Section B

8 of

Item No

The estimated cost and estimated total cost for this Item No. states “To be Determined”. Please clarify that the only component to be provided by bidders for Item No 0009 is the Fixed Fee amount.

The Estimated Cost amounts within the pricing arrangement of this CLIN will be determined on each task order. Provide your proposed percentage for the fee of this CLIN. Do not provide dollar amounts for this

CLIN.

010 Part I, Section B

12 of

Item No

0012AB

This Item No is to be priced IAW PWS dated 16 Oct 2015, para. 9.0. PWS para

9.0 only references a one week course.

Please provide the requirements for the two week course.

There will be no two week course, only a one week. CLIN has been removed from the RFP via Amendment -0001

011 Part I, Section B

12 of

Item No

The estimated cost and estimated total cost for this Item No. states “To be Determined”. Please clarify that the only component to be provided by bidders for Item No 0014 is the Fixed Fee amount.

The Estimated Cost amounts within the pricing arrangement of this CLIN will be determined on each task order. Provide your proposed percentage for the fee of this CLIN. Do not provide dollar amounts for this

CLIN.

012 Part I, Section B

13 of

Item No

Please provide a plug number for the GFE Replenishment to ensure fair competition. Bidders are unable to adequately price GFE Replenishment as a firm fixed price item.

This CLIN has been changed to CRNF and will not be included in the evaluation. $200,000 will suffice as a plug number.

013 Part I, Section B

7 of

Item No

Will the government accept a Pre-Award survey completed by DCAA deeming an adequate accounting system as a basis for cost plus pricing?

The Estimated Cost amounts within the pricing arrangement of this CLIN will be determined on each task order. Provide your proposed percentage for the fee of this CLIN. Do not provide dollar amounts for this

CLIN.

014 PWS 4.0 13 of

4.1.2 The PWS states “Services will also be

provided at contractor’s facility capable of hosting a fixed and remote element.”

Please define fixed and remote element.

There are 3 fixed elements (FE) and 36 remote elements (RE).

The 36 REs provide and receive datalink data from the FEs. The REs host the radios that communicate with the aircraft.

The equipment mentioned in PWS para 4.1.2 is the RE and FE that is provided as lab equipment. TOs and training material have been provided.

015 PWS 4.0 15 of

4.3 The PWS states “The Contractor shall

provide management of and secure storage space for GFE that will be provided under this contract.” The Government does not provide any specifications for the space. Please provide historical data indicating:

how large the secure storage space needs to be

Infrastructure systems that are required

Security/access systems required

What level of classification does it require

Cryptographic Controlled Items (CCI) GFE will fit in 5ftx5ft space and will be unkeyed

Remainder can be stored in roughly a 24 feet x 24 feet space.

016 PWS 4.0 15 of

4.3 The PWS states “The Contractor shall

provide management of and secure storage space for GFE that will be provided under this contract.”

The Government does not indicate where the bidder should place costs for the secure storage space. Please provide cost/price direction for the secure storage space ODC(s). What Section B Item should these costs be placed?

Cost and Price Direct for ODCs is a business decision.

Therefore, the Government will not make this determination.

017 PWS 4.0 15 of

4.4

The PWS states “The Contractor shall furnish, repair, replace, or provide new components, equipment, and materials that shall conform to Government-approved baseline specification.” Please provide historical data as to the cost of the components, equipment, and materials. This solicitation is a small business set aside and the outlay of funds for purchases prior to reimbursement by the Government needs to be known.

Funds for the purchase of GFE will be provided on a cost-reimbursable basis. This para has moved to PWS 4.0.

Please see the GFP Attachment for the list of equipment.

018 PWS 4.0 17 of

4.10 Will the Government provide the

mechanism to mark items with unique item identifiers or does the Contractor need to have this mechanism?

The Government will not provide this information.

.019 PWS 4.0 17 of

4.10 What is the current IUID system and is

the Contractor required to obtain the same system?

Please see DFARS 252.211- 7003, Item Unique Identification and Valuation.

.020 Part I, Section B

3 of

N/A If the Contractor is required to obtain an IUID system in what item number(s) within Section B should the cost be placed?

The Government cannot make this determination.

021 PWS 5.0 23 of

5.2.7 Is there a requirement for a classified

information system at the Contractor facility?

Per DD form 254

022 PWS 5.0 26 of

5.9 How often is the contractor able to

invoice? Will the government allow

See FAR 52.216-7. This will be invoicing for equipment and materials immediately upon receipt at the designated government location?

determined after the award.

023 PWS 5.0 34 of

9.0 The training identified as Operational

Training is generic. Please provide additional details as to what training needs to be provided.

Government will provide training material.

024 PWS 1.0 8 of

1.1 What is the current contract’s direct

labor level of effort?

Positions, #FTEs, Locations, and qualifications?

Government cannot provide this information.

025 PWS 4.0 13 of

4.2.1 4.2.1 Tasks indicates “The Contractor shall provide the necessary labor, materials, facilities and equipment required to analyze, assess IA vulnerabilities, troubleshoot, repair, overhaul, integrate and test Pocket J assemblies, parts and the Pocket J Software that is maintained or repaired under this contract. These services also include alignment, adjustment, calibration, testing, movement (shipping), storage and reporting status related services to the repair and return of parts to the user.”

The contractor clearly manages GFE as a component of this contract.

What items does the contractor procure parts on behalf of the Government? Or, manage them once they have been delivered to the Pocket J program?

A combination. Historically, the contractor is allotted a sum of money for purchase of consumable materials and for repair of broken equipment. If equipment is not economical to repair or becomes an obsolescence issue, Government can elect to negotiate purchase of replenishment equipment/spares.

026 PWS 4.0 14 of

4.2.5 Are there Pocket J FE & RE site system

configuration drawings available for review? If so, please provide or provide a way to review them.

See the attached Technical Orders.

027 PWS 4.0 13 of

4.2.1 Are the dates of the last equipment

PMEs & calibration available? If so please provide.

Current and projected site PMIs are added as attachment SADL 11z is primary calibration candidate. 11z was phased into Pocket J v2.3.1 in 2013. Calibration requirement is per SADL radio COTS manual.

028 PWS 4.0 13 of

4.2.1 Are there currently or have there been

any exceptions or delinquent inspections?

There have been no exceptions.

029 PWS 4.0 13 of

4.2.3 Date of system/equipment installation?

When it was placed in service?

Phased in 2008 to 2012 Upgraded in 2013 per Appendix B

030 PWS 4.0 14 of

4.2.5.2 Are the Pocket J Deficiency Reports

available for review? If so please provide a method for review.

No, the Pocket J Deficiency Reports are not available for review.

031 PWS 4.0 14 of

4.2.5.5 Cost breakdown price for ECP upgrades

required for RFP? If so, is there a current Engineering Change Proposal (ECP) list available?

Yes, cost breakdowns for Engineering Change Proposals are required whenever ECPs are submitted. However, there is not list of ECPs at this time and no pricing is needed for the initial proposal.

032 PWS 4.0 16 of

4.7 What is the current Scheduled PMI

interval for FE & RE sites?

Per para 4.7 of PWS, “every 6-months at each Pocket J site”

033 PWS 4.0 20 of

4.17.3 Is there a list of current inventory levels?

If so please provide.

See PWS Appendix “D” for most recent inventory level

034 PWS 4.0 20 of

4.17.3 Are there inventory levels below 25%? If

so please provide a listing and who is the responsible entity for meeting at least the 25% level for each inventory item that is below the minimum threshold?

Government removed this requirement from the PWS.

035 PWS 1.0 8 of

1.1 Amount of funds used over the

last/current for the contract’s entire period of performance by year?

The Government will not be providing this information.

036 PWS 4.0 18 of

4.12 Amount of total travel dollars by year for

the contract’s entire period of performance?

The Government will not be providing this information.

037 PWS 4.0 18 of

4.12 List of travel events performed by

contractor personnel for the contract’s period of performance, by year?

Request the following format:

From-To; Date; Purpose; Contractor Position Title (of person making the trip)

4-8 scheduled trips per month Single SME (additional 2-14 unscheduled trips per mo)

Will not provide detailed travel information as this information will not be included in the evaluation.

038 PWS 4.0 13 of

4.2.1 Contractor has to provide materials, facilities and equipment to overhaul, troubleshoot, repair, test, (calibrate, test, etc.)

What is the approved list of required test equipment to support the calibration and testing subtask?

There is no required test equipment Calibration:The SADL radio is only piece of equipment that requires calibration.

(Calibration equipment not currently part of GFE)

039 PWS 4.0 13 of

4.2.1 Please confirm that the required test

equipment will be GFE provided by the Government to the contractor?

No required test equipment

040 PWS 4.0 13 of

4.2.1 If the contractor is required to provide

some or all of the necessary test equipment please provide a list with specifications.

No required test equipment

041 PWS 4.0 13 of

4.2.1 If the contractor is required to provide

some or all of the necessary test equipment, please provide the item number in Section B to accurately include the cost of these items.

No required test equipment

042 PWS 4.0 16 of

4.6.1 Required to maintain adequate stock

levels of parts. What is the Contractor’s required MICAP level for each item?

No requirement for MICAPS (para 4.6.1 was reworded)

043 PWS 5.0 24 of

5.5.4.1 The Government indicates that Bidder is

required to submit prior to contract award a safety and health plan. This is not mentioned in Section L and there are no evaluated factors related to this in Section M. Please confirm that the requirement is for the Safety and Health Plan to be submitted post-award and prior to contract start.

PWS states prior to contract award.

044 PWS 5.0 24 of

5.5.1 What are the specific areas that the

Government requires the Safety and Health Program to include as it relates to OSHA and ESOH requirements?

The statutes referenced provide the necessary guidance.

045 PWS 5.0 25 of

5.8.2 What are the expended number of labor

hours for the past 5 years as reported in eCMRA?

The Government cannot provide this information.

046 PWS 6.0 26 of

6.2.1 What are the current Contractor

implemented controls that are being performed by the legacy incumbent contract on the Pocket J system(s)?

The contractor shall implement RMF controls as defined by DoD (8510.01 and NIST 800.53) and the RMF Knowledge Service, as well as specific RMF controls.

047 PWS 6.0 26 of

6.2.1 What is the current state of the Pocket J

system’s Certification and Accreditation (C&A) in accordance with DIACAP?

Pocket J currently has a DATO.

PMO is actively pursuing a ATO through RMF.

048 PWS 6.0 26 of

6.2.1 What is the current state of the Pocket J

system’s Assessment & Authorization (A&A) in accordance with RMF?

Pocket J currently has a DATO.

PMO is actively pursuing a ATO through RMF.

049 PWS 6.0 26 of

6.2.1 Section 6.2 starts with a requirement to

support the development of an RMF package for Pocket-J. The remaining sub-sections pertain to DIACAP processes that, while some are similar, involve vastly different approaches.

Is there an existing DIACAP ATO under which the Pocket-J operates, and is the contractor also responsible for maintaining that accreditation until the RMF A&A is achieved?

No, Pocket J current ATO process is RMF not DIACAP.

050 PWS 6.0 26 of

6.2.1 Please confirm that the IA transition

from DIACAP to RMF will take place during the upcoming contract’s period of performance?

Pocket J IA efforts are RMF for the contract’s period of performance

051 PWS 6.0 26 of

6.2.1 Please confirm that the IA transition

from DIACAP to RMF will include direct labor performed by Contractor personnel on this Pocket J contract?

Pocket J current ATO efforts are RMF

052 PWS 4.0 16 of

4.6 Request the Government provide the

Operational Availability (A Sub O) requirement of the Pocket J program?

Rough estimates put it at 97% but no requirement has been levied on the contractor per para 4.6 of the PWS

053 PWS 1.0 8 of

1.1 Is Pocket J considered a system or sub-

system of the Battle Control System (BCS) weapon system? If not, is it

No and No NORAD and AFNORTH are the primary users of the included in any other weapons systems baselines, and if so, which one?

information in support of HLD

054 L 900 92 of

A. Request the Government allow for follow-on questions based upon responses to these Questions. Will the Government allow for another round of questions?

Please see question submission details on FBO posting.

055 RFP,

SOW

22 5.2 Section L & M identify PWS paragraph

5.2 Security Clearances as the last

evaluation factor in Sub factor One.

PWS Section 5.2 is "Security Requirements" with PWS para 5.2.1 being "Clearances". Will the government evaluate against the entire paragraph 5.2 or specifically against para 5.2.1?

The Government will evaluate

5.2.1 only. Sections L&M have been changed via RFP Amendment -0001.

056 RFP,

SOW

29 8.1.1 PWS 8.1.1 Paragraph identifies specific Block Upgrade Requirements that are required for the base year of the contract.

Will the government provide specific requirements for each option year period CLIN or change CLINs 1011, 2011, 3011, 4011 to TBD dependent on block cycle upgrade change requests?

The requirement to conduct the upgrade in the base year has been removed. Future Block Cycle Upgrade requests will be negotiated under this CLIN, was changed to To Be Determined (TBD) via RFP Amendment -0001.

# Section Question Answer

57 Schedule B The work cited under CLIN series X001, X004, X008, X009, X0010 and X016 are not relevant to ISO 9001-2008 standards. Will the Government please revise these CLINS to remove this requirement?

ISO 9001-2008 standards are relevant to these CLINs.

58 Section M –

Paragraph 1 states “…and also provides the best value to the Government based on the results of the evaluation described in paragraph 2 below.”

It is our understanding that Best Value is an actual evaluation and procurement methodology that is separate from LPTA. The use of “best value” conflicts with the LPTA source selection criteria.

Will the Government please confirm if “best value” was inadvertently used in paragraph 1 and FAR 15.101-2 LPTA will govern the source selection process?

Change has been made.

59 PWS 4.13/

CDRL A033

The CLIN structure does not account for the work associated with PWS 4.13/ CDRL A033. Will the Government please provide direction as to which CLIN these cost should be burdened under?

The Government will not make this determination.

60 PWS 4.14/

CDRL A013

The CLIN structure does not account for the work associated with PWS 4.14/ CDRL A013. Will the Government please provide direction as to which CLIN these cost should be burdened under?

The Government will not make this determination.

61 CDRL A033 Does the Government intend on providing the Contractor the existing Technical data package to assist in the creation of CDRL A033?

Yes, Government will provide.

62 CDRL A013 Does the Government intend on providing the current PPL, DCN, SPS and LLIL-SAIP to complete CDRL A013?

Currently all materials are provided for by vendor. Vendor will thus provide needed information to provision system based on drawings.

63 CDRL A013 Does CDRL A013 correlate to PWS 4.14 or 4.11? 4.14. Government has made change to

CDRL.

64 CDRL A006,

Block 4

CDRL A006, Block 4 (Authority) lists DI-CMAN- 80639D. Should this reference actually be DI-

SESS-80639D?

Typo--reference should read DI-SESS- 80639D. Government has made change to CDRL.

65 CDRL A022

Block10

CDRL A022 Block10 (Frequency) lists Monthly. Would it be more appropriate for this to be As Required?

Yes, it should be as required.

Government has made change to CDRL.

66 CDRL A030,

Block 4

CDRL A030, Block 4 (Authority) lists DI-CMAN- 80643D. Should this reference actually be DI-

SESS-80643D?

Typo--reference should read DI-SESS- 80643D. Government has made change to CDRL.

67 CDRL A033,

Blocks 14 and

CDRL A033, Blocks 14 and 16 reference a TM-86- 01 document (TMCR). We have not found this anywhere in the solicitation. Can the Government please provide this document?

Government will provide this document.

68 PWS 4.13 Is there an existing maintenance manual or will the Contractor be required to create the manual?

The existing maintenance manual requires updating and finalization.

69 CLIN 0016/

Would the Government be amendable to negotiating the CLIN structure, specifically the Quantity and Unit Type for CLIN 0011 and 0016 during contract award?

CLIN structures are negotiable before contract award.

70 PWS 8.1.1 Will the latest JRE Software be provided as GFI? Latest JRE software will be provided

71 SF1447,

block 4

FBO states the Solicitation number is FD2060-14- 30523. The SF1447 states FA8523-16-R-0001.

Which should the Contractor reference in the proposal documentation?

FA8523-16-R-0001

72 PWS 8.0 In our experience conducting Block Cycle Upgrades, the effort includes requirements, design, development, all levels of testing through Operational Test (OT) and deployment to operational sites. Section 8 (Block Cycle Upgrade Work Requirements) makes no mention of deployment to operational sites. Will the deployment be priced later through Change Requests?

Yes, deployment will be priced later through Change Requests.

73 CLINs 1011, 2011, 3011 &

As Section 8 of the PWS makes no mention of specific requirements for block cycle upgrades in the out years, should CLINs 1011, 2011, 3011 & 4011 be marked Reserved?

These CLINs will be changed to CPFF.

74 PWS 4.6.1 The Contractor shall also assist the Government with troubleshooting problems with the TDL WAN.

See Appendix G.

Appendix G is a consumable spares list and does

Government has deleted this reference.

not pertain to the TDL WAN, was this a misprint?

Contract Line Item Number

Contract Section

Page

Para Question/Comment Response

X002 RFP, PWS 15 4.3.1 PWS paragraph 4.3.1 references the delivery of consumable/expendable GFE to replace failed consumable/expendable GFE items. Will all GFE required for this task be provided by the Government or processed in accordance with a separate CLIN appropriate for that item (such as CLIN X006)? Will the Government provide further definition of appropriate CLINs for the delivery of consumable/expendable GFE if the contractor is responsible for maintaining sufficient inventory levels under this PWS requirement? There also appears to be an incomplete sentence at the end of Paragraph

4.3.1. Are there additional requirements

regarding the maintaining of inventory levels related to this PWS paragraph?

The first sentence of

4.3.1 references shipping replacement parts to the remote elements.

GFE consumable items (non-repairable) are reimbursable under CLIN 0015. Price will be negotiated at time task order is issued.

Incomplete sentence within para 4.3.1 has been removed entirely.

X002 RFP, PWS 15 4.3.2 PWS paragraph 4.3.2 references the supply of contractor repaired items. How does this PWS element for contract repair services differ from PWS Section 4.17 and associated CLIN X014 or X007.

There are some items the contractor may deem repairable at their facility (para 4.17) and some items will have to be shipped to OEM or other facility for repair (para 4.3.2).

Will the Government further detail appropriate repair CLIN for Contractor repaired items?

Contractor repair items will be repaired under CLIN 0014. Cost to be negotiated later.

X003 RFP, PWS 15 4.4 PWS paragraph 4.4 describes general work requirements to furnish, repair, replace, or procurement of new components, equipment and materials. How does this CLIN and referenced paragraph differ from delivery of components, equipment, and materials referenced under CLIN X015 PWS Paragraph 4.3.1? How does this CLIN and referenced PWS paragraph differ from contractor repair

Para 4.4 lays out in general terms requirement of seeking PCOs approval prior to making any changes

Para 4.4 has been rolled-up under 4.0 and deleted from 4.4

Number

Contract Section

Page

Para Question/Comment Response items referenced under PWS Paragraph 4.3.2 and CLIN X015 PWS Paragraph 4.17.1?

NA RFP, PWS 18 4.13 Will the Government provide the Technical Manual Contracts Requirement (TMCR) form TM-86-01 associated with CDRL A0033?

Additionally, what is the appropriate CLIN for performance of Technical Manual updates?

Government will provide this document.

x004 PWS 20 4.17.3 PWS paragraph 4.17.3 states that turnaround time (TAT) for OEM repairs is limited to no more than 30 days. Will the government consider increasing the maximum turnaround time or allowing waivers for long lead OEM LRU repairs?

No.

X006 RFP, PWS 16 4.6.1 Please confirm that all contractor furnished equipment (CFE) necessary to maintain adequate spare part levels is reimbursable under CLIN X006 at the time of purchase by Contractor. Also, does Appendix G indicate the required quantities necessary to ensure adequate sparing of the system?

PWS appendix G is a list of consumables on hand with the current contractor, not a list of recommended quantity levels.

Contractor furnished property will be reimbursed under CLINs 0002 and 0015.

CLIN 0006 is unscheduled maintenance

X011 RFP, PWS 29 8.1.1a PWS 8.1.1 requires the upgrade of the Remote Crypto Management System (RCMS) to Window's 7. Would the Government consider alternate approaches to upgrading the RCMS to Windows 7 Professional in lieu of purchasing new RCMS units from the OEM?

Yes, Government would consider alternate approaches to remove Win XP from RCMS NOTE: previous PWS version listed the change of RCMS to Win 7.

Number

Contract Section

Page

Para Question/Comment Response

Although this is still a requirement it is no longer stipulated in the current PWS.

Para change:

Upon receipt of an approved block cycle change request from user (an approved AF Form 1067, Modification Proposal) or ECP from Contractor, the program office will submit a request for quote through Contracting Officer to Contractor through a contract modification.

X011 RFP, PWS 29 8.1.1b Please confirm that the application profile interface (API) is provided as GFE and no REMS Software Development is required to support this task. Is the Pocket J Engineering Support Contractor limited to test support for this Block Cycle Upgrade?

8.1.1b was deleted in current version of PWS.

Current API was developed by Engility.

Pocket J PMO (Gov't) currently does not have an API to interface with the JRE v5.3.14

X012AA RFP, PWS 34 9.1 Please confirm that only Qty 1, 5-day training class is required for this solicitation under the respective CLIN.

There is no requirement for a 2 week training class.

X012AB RFP, PWS 34 9.1 Please confirm that only Qty 1, 10-day training class is required for this solicitation under the respective CLIN.

No, that was a typo in the CLIN preparation