MACC Pre-Proposal Brief.pdf

Air Force Nuclear Weapon Center

Mission First – People Always – America Forever

Kirtland Air Force Base

Multiple Award Construction Contract

Pre-Proposal Brief

30 March 2012

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Overview

9:00 – 9:15 Commander, 377 Air Base Wing

9:15 – 9:30 Civil Engineer Director Remarks

9:30 – 10:00 Procurement Overview

10:00 – 10:15 Break

10:15 – 10:45 Source Selection/Evaluation Criteria Brief

10:45 – 11:00 377 MSG/CEYE

11:00 – 11:30 Small Business Brief

11:30 – 12:30 Lunch

12:30 Load Buses

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Remarks

Colonel David J. Hornyak

377 ABW/CV

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Mr. Brent Wilson

377 MSG/CE

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Procurement Overview

Mr. Gilbert Martinez

AFNWC/PKOD

Construction

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POINTS OF CONTACT

Gilbert Martinez

Contract Specialist

(505) 846-2921 gilbert.martinez@kirtland.af.mil

Debora Scott

Contract Specialist

(505) 853-2551 debora.scott@kirtland.af.mil

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OPENING STATEMENT

No minutes of this meeting will be published

Any changes to the RFP resulting from this meeting will be made in writing with an amendment posted to the

FedBizOpps website at www.fbo.gov

The attendance sheet and pre-proposal conference presentation slides will be posted on the FedBizOpps website

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MACC RFP Highlights - Overview

Firm Fixed Price - Indefinite Delivery / Indefinite Quantity

(IDIQ)

Competitive 8 (a) Set-aside, Competition restricted to companies with a bona fide place of business in the State of New Mexico, SBA’s Acceptance Letter

#0682/12/201593/01

Up to (6) IDIQ Contracts may be awarded

Guaranteed minimum over life of the contract is $2,000

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MACC RFP Highlights – Overview Continued

Aggregate amount for MACC IDIQ contracts: $64M

Task Order Limits: $2,000 to $3,000,000

Task Order Aggregate: $10,000,000

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Seed Project –Bldg. 909

Project Magnitude : $1M to $5M

Bid Bond: 20% of Seed Project Price

Performance and Payment Bonds: 100% of the contract price for each Task Order

Due within 10 days from award

Project Manager will provide more information

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Question Submissions

ALL questions must be received no later than

(5) calendar days prior to the RFP closing date of 19 April

QUESTIONS MUST BE SUBMITTED IN WRITING ONLY.

Submit questions in writing to:

Mr. Gilbert Martinez at gilbert.martinez@kirtland.af.mil and

Ms. Debora Scott at debora.scott@kirtland.af.mil

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Submission Requirements

Original & 4 copies must be in Contracting Office at 1:00PM

(local time) or earlier on 19 April 2012

MUST allow minimum of 120 days for Government

Acceptance after 19 April 2012

MUST acknowledge (sign) 1442 and ALL amendments to the solicitation or will be deemed NON-RESPONSIVE

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Submission of Proposal

Faxes will NOT be accepted

Proposals must be mailed or hand carried to:

ATTN: Gilbert Martinez

2000 Wyoming Blvd SE, Bldg. 20604 Rm. B-9

Kirtland AFB, NM 87117

Package must show:

Name and Address of Offeror

Solicitation Number

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Representations & Certifications

Online Representations & Certifications Applications

(ORCA) at https://orca.bpn.gov

Failure to complete ALL required Representations &

Certifications may render proposal ineligible for award

IAW 5352.215-9007 - USE OF NON-GOVERNMENT

ADVISORS (RFP Section K)

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Pricing

NO Pricing for basic line items (RFP Section B)

Line items awarded under basic contract shall NOT be separately priced

All prices will be determined at Task Order level

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BREAK

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Section L

Instructions To Offerors

Mr. Gilbert Martinez

Construction

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Instructions To Offerors

YOUR proposal is YOUR demonstration to the

Government of how well YOU understand the requirement

Proposal MUST include all data and information requested

• Non-conformance with the instructions provided in this ITO may result in an UNFAVORABLE proposal evaluation.

• Use for substantiating the validity of stated claims

• Should not simply rephrase or restate the Government's requirements

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Instructions To Offerors

VOLUME

ITO

PARAGRAPH

NUMBER

VOLUME TITLE

COPIES

HARD/ELECT

RONIC

PAGE

LIMIT

I 3.0 Executive Summary 5/1 3

II 4.0 Technical/Technical Risk 5/1 40

III 5.0 Past Performance 5/1 30

IV 6.0 Cost/Price 5/1 Unlimited

V 7.0 Contract Documentation 1/1 N/A

Cross-referencing within a proposal volume is not permitted

Volume Submission Requirements

Volume III – Due 1:00PM, 3 April 2012

Volume I, II, IV and V – Due 1:00 PM MST 19 April 2012

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Instructions to Offerors

Page Limit applies to ALL:

Covers, Table of Contents, indices, title pages, and section dividers/tabs will NOT be included in page count

DISCLAIMER

The above mentioned is a brief overview of the proposal requirements, offerors are cautioned to carefully read the requirements of the solicitation and comply accordingly

Appendices Charts

Graphs Diagrams

Tables Photographs

Drawings

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Instructions to Offerors

Offerors have been provided a Seed Project Price

Schedule (Attachment 31) and Seed Project’s Price

Schedule (Attachment 32) on which to submit a Price

Proposal for evaluation.

Submitted in Cost/Price Volume IV

Your responses will be evaluated against the Technical subfactors defined in Section M

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Source Selection/Evaluation Criteria Brief

Section M

Mr. Nathan McCoy

Chief, Construction

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Evaluation Factors

The Government will select the best overall offer, based upon an integrated assessment of Technical/Technical

Risk, Past Performance, and Cost/Price.

The Government reserves the right to award without discussions

May result in an award to a higher rated, higher priced offeror, where the decision is consistent with the evaluation factors, and the Source Selection Authority (SSA) reasonably determines that the technical and/or overall business approach and/or past performance of the higher price offeror outweighs the cost difference.

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Evaluation Factors

While the Government source selection evaluation board and the SSA will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

All evaluation factors other than Cost/Price, when combined, are significantly more important than cost or price.

The Government intends to award up to 6 contract(s) for the

Multiple Award Construction Contract (MACC)

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The Government may reject any proposal that is evaluated to be unrealistic in terms

• Of program commitments,

• Contract terms and conditions, or

• Unrealistically high or low in cost when compared to

Government estimates,

• Deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

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Evaluation Factors

Evaluation Factors/Subfactors:

• Technical/Technical Risk

Organizational Structure and Staffing

Technical Capability/Execution/Completion of Seed Project

Change and Cost Control Management

Quality Control Program

• Past Performance: Due 3 April 2012

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• Cost/Price

• Offers should be sufficiently detailed to demonstrate their reasonableness (and, if applicable, realism, balance, and/or affordability).

• The burden of proof for credibility of proposed costs/prices rests with the offeror.

Unrealistically low or high proposed costs or prices, initially or subsequently may be deemed unrealistic proposal

Offeror does not understand the requirement

Additive Bid Item #1 – Crane

Additive Bid Item #2 – Future Power

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Technical

Technical/Technical Risk, Past Performance, and Cost or

Price are the factors that will be evaluated.

• SSEB will strictly adhere to FAR 15.3, as supplemented, and the evaluation process and criteria stated

• The technical rating provides an assessment of the quality of the offeror’s solution for meeting the

Government’s requirement

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Technical

Subfactor 1: Organizational Structure and Staffing

Subfactor 2: Technical Capability/Execution and

Completeness of the Seed Project

Subfactor 3: Change and Cost Control Management

Subfactor 4: Quality Control Program

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Technical Risk

Separate Technical/Risk Rating

• The offeror’s technical solution will be rated separately from the risk associated with its technical approach.

• Consider the potential for disruption of schedule, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance

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Past Performance

The Past Performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements.

The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements.

• Recent - An assessment of the past performance information will be made to determine if it is recent (3 years)

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Past Performance

• Relevant- An in-depth evaluation of all recent past performance information obtained to determine how closely the products provided/services performed under those contracts relate to the Technical subfactors and

Cost/Price factor

Projects should be similar in size, scope, and complexity as those anticipated under this contract, i.e., having a project value between $50,000 and $1,500,000 and include projects with the Federal Government, state and local government agencies, and commercial customers

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Cost or Price Factor

The offeror’s Cost/Price proposal will be evaluated at prices proposed for the “Seed Project”.

The priorities in the bid schedule (RFP Attachment 32) apply and are as follows:

• 1. Additive Bid Item #1 – Crane

• 2. Additive Bid Item #2 - Future Power

For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business.

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Consistent Evaluation Approach

The Source Selection Evaluation Team will:

• Consistently apply the evaluation approach of –

If so, how?

If not, why?

Any strengths or weaknesses within this Measure of Merit?

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Example

4.2.3 Subfactor One: Organizational Structure and

Staffing

Did the proposal: Provide an organizational chart clearly identifying management, design, and engineering/construction partnerships as well as key positions in the organization?

• If so, how?

• If not, why?

• Any strengths or weaknesses within this Measure of

Merit?

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MACC & Task Order

Process

How Contract Will Function

• Competed Task Orders

• Individually Funded

Major Elements of Contract

• Design-Build

• Build

Funding

• Normal Straddle Funding

• Straddle A Funding

• Straddle B Funding

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Requirements Development

Task Order Request For Proposal Issued

Requirements Package is Submitted to AFNWC/PKOD

377 MSG/CEYE, BMC Contractor and End User Develop Requirements Package

End User Identifies Need

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Requirements…..Cont

CE Service

Task Order Close-Out & CCASS

Performance

Task Order Award

Evaluation

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Civil Engineer Staff

Mr. Manuel E. Gabaldon III

377 MSG/CEYE

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Civil Engineering

Program and Construction Management

• 377 MSG/CEYE

Makes Government inherit decision

• Base Maintenance Contractor

Proposal Evaluations

Design Reviews

Construction Inspection

Non-Disclosure Agreement

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Elements

Type

• Design-Build

• Build

Projects

• Design (design build)

• Facility upgrades – renovations Painting, carpeting

• Utility work,

• Roads & Roof repair/replacement

• Other assorted repair and maintenance projects.

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Government Furnished Services

Government Furnished Services

• Work Space

• Security Forces

Security Control: 846-1478/1323

On Base: 6-1478/1323

• Fire and Emergency Services

EMERGENCY: 9-1-1

EMERGENCY (Cell Phone: 853-9111)

• Utilities

All reasonable amounts of utilities used in the performance of the subcontract are furnished without cost to the subcontractor.

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Desired Outcomes

The desired outcomes of the contractor’s efforts for this requirement are:

• Partnership…

• Quality

• Timeliness – Set Reasonable Schedule and Complete On Time

• Efficient and Effective Cost

• Stand Behind Your Work

• No environmental violations or regulatory actions against the base

• Change Orders

• Maintain a Competitive Environment

Air Force Nuclear Weapon Center

Mission First – People Always – America Forever

Mr. Scott Cook

Small Business Specialist

(505) 846-8515

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

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OVERVIEW

TEAMING AGREEMENTS

JOINT VENTURES

LIMITATION ON SUBCONTRACTING

SPECIAL PROVISIONS FOR TRIBAL 8(a)s

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FAR 9.603:

“The Government will recognize the integrity and validity of contractor team arrangements; provided the arrangements are identified and company relationships are fully disclosed in an offer…”

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WHY SHOULD BUSINESSES TEAM?

• Enables firms to complement each other’s capabilities

• Enables firms to offer the best combination of performance, cost & delivery

• Enables SBs to compete for larger scale requirements

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TEAMING

FAR Subpart 9.6

• Two or more companies form a partnership or joint venture to act as a potential prime contractor or,

• A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program

• Good bad or otherwise a teaming arrangement between one company to another creates a unique arrangement

• Great care must be taken to ensure that the strategic arrangement represents the intent of the parties

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TYPES OF TEAMING

ARRANGEMENTS

Prime/Subcontractor Relationship

Joint Ventures

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PRIME/SUBCONTRACTOR

Prime is responsible for contract performance

Government has privity of contract only with prime

Relationships normally identified before offer submitted

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JOINT VENTURE

• Pooling of resources, expertise, etc. by two or more businesses to achieve a particular goal without forming a partnership

• Risks and rewards are shared

• Contract in Joint Venture’s name

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JOINT VENTURE (JV)

• Must be careful in meeting size standards

– Large Business can’t be a JV on a Set Aside

Procurement with one exception

• Joint Venture=Affiliation (13 CFR 121.103(h))

– In JV, the JV partners are affiliated to that procurement and revenue/employees will be combined to determine size unless each concern is small

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LIMITATION ON SUB-

CONTRACTING

FAR 52.219-14

• Established by 13 CFR 125.6 (2004)

• SB prime contractor must perform specified minimum amounts of work when the contract is set aside for SB or 8(a), sole source or competitive (Minimum work also specified for HUBZones and SDVOSB)

• Services = 50% of work with own employees

• Supplies or products = 50% of cost of manufacturing not including cost of materials

• General construction = at least 15% not including cost of materials

• Special trade construction = 25% cost of the contract with own employees not including cost of materials

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LIMITATION ON SUB-

CONTRACTING

Applies to

• Small Business Set-Asides, including HubZone and

Service Disabled Veteran Set-asides

• 8(a) Procurements

• Does not apply to Full and Open procurements

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KEY AFFILIATION CONCEPTS

• Affiliation deals w/business relationships a SB may have w/other firms and how those relationships affect the size status of the SB

• Affiliation and Limitation of Sub-contracting are separate issues

•Affiliation deals with how business relationships can affect the size standing of a SB

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SPECIAL PROVISIONS

FOR TRIBAL 8(a)s

Indian Tribal 8(a)s are exempt from $3M limitation on size of service contract offered sole source to an 8(a) company

The size of a Tribal 8(a) company be determined without regard to its affiliation with the tribe or any other business enterprise owned by the tribe

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QUESTIONS

Call the Small Business Office @ 505-846-8515

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Break

Load Buses for Kirtland AFB

“Seed Project” Site Visit