The file's text, extracted by GovTribe without its formatting.
UNCLASSIFIED
STANDARDIZED COMMENT MATRIX INSTRUCTIONS
The matrix below is a Word document table to be used as a template for submitting comments on draft publications and draft program directives. Except as noted below, an entry is required in each of the columns. To facilitate consolidating matrixes from various sources, do not adjust the column widths or the matrix. Use the column headings in the document header as a guide to adjust column widths.
Column 1 – ITEM Numeric order of comments. Automatically numbered as rows are added. See MISC below for instructions on how to add additional rows.
Column 2 – PAGE Page numbers are located at the bottom of each page.
Column 3 – COMMENT Comment text in line-in-line-out format according to JSM 5711.01A, Joint Staff Correspondence Preparation (Examples are provided in JP 1-01, Annex A to Appendix E). To facilitate adjudication of comments, copy complete sentences into the matrix so that it may not be necessary to refer back to the publication to understand the rationale for the change. Do not use Tools, Track Changes mode to edit the comments in the matrix. Include deleted material in the comment in the strike through mode. Add material in the comment with underlining. Do not combine separate comments into one long comment in the matrix, (i.e. 5 comments rolled up into one).
Column 4 - RESPONSE Provide concise objective explanation of the rationale for the comment. Please be specific, do not use this area to just place questions or state that area needs to be reworked…give specific examples, other publications or guidance.
Column 5 – DECISION (accomplished by OPR) A – Accept R – Reject (Rationale required for rejection.)
M – Modify (Accept with modification; Rationale required for modification.)
ITEM
| PAGE |
| COMMENT |
| RESPONSE |
| DECISION |
(A/R/M)
Section L, 4.3.1
| What does the Government mean by, “a complete contract consists of the tabs ‘business relationship’ and ‘past performance’?” |
| This statement has been deleted. |
| M |
Section L, Table 2.2 and L.5.1.
| Under Volume II Cost Price, Table 2.2 lists a section titled “Exceptions and Acronyms” and L.5.1 lists the same section as “Exceptions and Rationale”. Can the Government deconflict the terminology? |
| Table 2.2 was corrected to “Exceptions and Rationale” Acronyms should be outlined in the “Glossary of Abbreviations and Acronyms” section. Please include “Exceptions and Rationale” in the applicable section. |
| M |
Attachment 12
| Under Subfactor 4, the Cross Reference Matrix references PWS sections 4.2.1 and 4.2.2, neither of which exist. Can you clarify which PWS sections are meant to be referenced? |
| Changed reference on Cross Reference to reflect correct paragraph numbers 5.2.11 covers security clearance, 5.12 thru 5. 12.3.11. covers Mobilization (includes Basic and Kirtland PWS) |
| M |
Attachment 12
| Under Subfactor 5, the Cross Reference Matrix references PWS section 4.6, which does not exist. Can you clarify which PWS section is meant to be referenced? |
| Changed reference on Cross Reference to reflect correct paragraph numbers 2.13 thru 2.13.2. covers small business (Basic PWS only) |
| M |
Section L 5.3.1. and 5.3.2.
| These sections appear to reference Attachment 13B and 13C incorrectly. This is consistent throughout Section L.5 Please clarify. |
| Attachment numbers 13B and 13C were erroneously switched in the RFP. Attachments 13B and 13C have been adjusted in the amendment to correspond with the attachment instructions. The “Kirtland CPFF Rate Tables” attachment is now designated as Attachment 13B, and the “Kirtland TEP Matrix” attachment is now designated as Attachment 13C. |
| A |
Section L, 6.1.2.
| The Government references Section 6 for instructions for completing price matrices. Should this reference actually be Section 5? |
| The reference has been modified to Section 5. |
| M |
Section L (F&O), 3.2.6.
Subfactor 4: Phase-In/ Mobilization
| Can the Government disclose the amount of time between Contract Award and the pre-performance conference? |
| Time between the two events will vary depending on when contract award takes place. The pre-performance conference for the Kirtland requirement will likely take place in early July 2020 (roughly 60 days prior to the start of the mobilization period). |
| A |
| 8. |
| Final RFP General |
| From the Draft RFP to the Final RFP, the Government withdrew the requirement for an Organizational Change History. This section is typically used, in part, to justify the use of work from other company divisions, including DFARS 252.204-7012 required novations, for our past performance citations. Would the Government consider reinstating the Organizational Change History requirement or allow for this explanation to be provided in a 2 page Past Performance Introduction or as an Appendix to Volume II? |
| Table 2.2., Section 4.0 has been modified to increase the Title/Introduction Page to 3 pages. |
| M |
| 9. |
| Final RFP Section L, 4.1. |
| The Government states that past performance information should be submitted for the offeror and all “significant” teaming partners. Further definition of “significant” as subcontractors who are proposed to perform 20 percent or more of the proposed effort based on total evaluated price or perform aspects of the effort the offeror considers critical to overall successful performance. Would the Government consider a 2-3 page Past Performance Introduction so that we may introduce our “significant” subcontractors and provide our justification for submitting their past performance or consider adding additional pages in each individual subcontractor’s past performance citation? |
| The Government has increased the Past performance Introduction to 3 pages. |
| M |
| 10. |
| RFP Attachment 8FO and 9FO |
| The Past Performance Questionnaire temple provided with the final RFP appears to be missing a signature and has the previous contract number. Can the Government please provide an updated Attachment 8FO and 9 FO that includes the correct information? |
| The Past Performance Questionnaire has been modified to include the correct solicitation number. |
| M |
Section L,
2.2.2. and 3.2.2.
| Should the Proposed Teaming/Subcontractor List (Attachment 6) and the Cross-Reference Matrix (Attachment 12) be presented prior to the Technical Subfactors in Volume 1 (as specified in Table 2.2) or at the end of Volume 1 (as specified in 3.2.2)? |
| Paragraph 3.2.2 has been modified to put the Cross Reference Matrix prior to the Technical Subfactors. |
| M |
Section L, 2.2.2. and Table 2.2.
| Is it the Government’s intention to require the Proposed Teaming/ Subcontractor List (Attachment 6) to be included in multiple Volumes (I, II, and IV)? |
| Yes, this is because once the proposal is submitted, the volumes will be separated/segregated and distributed to each of our evaluation teams. That is why certain attachments are requested in both volumes (so the teams remain independent during the factor assessment portion of the source selection). |
| A |
Section L, 4.3.1.
| The section references “business relationship and “past performance” tabs, which seems to be an artifact from a spreadsheet that we can’t find in the RFP documents. Will the Government clarify these references? |
| The sentence has been deleted. |
| M |
| 14. |
| Attachment 1B Kirtland PWS Annex, Page 80, Paragraph 3.13.5, E Tool Technical Support and Appendix BC |
| The Kirtland PWS identifies responsibilities for E-Tool Maintenance, the number of systems supported and their location. However, we cannot find the workload data associated with all the E-Tool requirements the contractor is responsible for performing, which is essential for us to develop an effective staffing solution for this critical function. Request the Government provide E-Tool workload data for each contractor performed function. |
| E-Tool workload data can be found in appendix B, paragraph B.4 and appendix BC. |
| A |
| 15. |
| Attachment 1B Kirtland PWS Annex, Page 138, Section 7.0, Aircrew Flight Equipment Program Management and Attachment 16, AFGSC Aircrew Flight Equipment Listing |
| Kirtland PWS Section 7.0, Paragraph 7.1.1 states that Aircrew Flight Equipment is not part of the Kirtland requirement, however Attachment 16 provides a complete listing of Aircrew Flight Equipment Listing supported. Please clarify: |
| a. | If there is a requirement to provide Aircrew Flight Equipment support to Kirtland |
| b. | Whether or not our proposals need to identify personnel/resources to support the Aircrew Flight Equipment listed in Attachment 16 |
| c. | If so, please provide the corresponding maintenance/supply workload data, and |
| d. | If not, please clarify how we address the requirement in our Technical Proposal. |
| a. There is no requirement to provide Aircrew Flight Equipment management for Kirtland. Attachment 16 AFGSC Aircrew Flight Equipment List is provided to give contractors a point of reference when proposing to item 2c of section 3.2.4 of the Instructions to Offerors. |
2c) Provide a detailed process to effectively manage Aircrew Flight Equipment to include management strategies and logistics (for reference see Attachment 16 AFGSC- Aircrew Flight Equipment Listing).
b. Proposals need to adequately satisfy the requirement listed at 2c of section 3.2.4 of the Instructions to Offerors. Provide the “process” you propose to use to manage the AFE for AFGSC. This question is scenario-based because no AFE management is required for the Kirtland AFB requirement.
c. Maintenance/supply workload data is not necessary to adequately address your process for management and logistics for these AFE items.
d. See item b A
Kirtland CPFF Rate Tables
| Attachment 13C requires the Prime contractor and supporting Team Members/Subcontractors to provide Salary Rates and supporting Build-ups in the clear and in a single document. This requirement results in all Team Members/Subcontractors having to disclose proprietary information to the prime contractor, rather than a fully burdened rate. Request the Government either: |
| a. | Revise Attachment 13C to use only Fully Burdened Rates without Fee, or |
| b. | If the Government wants full rate build-ups from Team Members/ Subcontractors, request the Government add a separate Attachment for Team Member/ Subcontractor Rate Build-ups, which will be submitted directly to the Government rather than the Prime Contractor as the Government requires electronic proposal submission. |
| As explained in the “Kirtland CPFF Rate Tables” attachment instructions, “Due to privacy concerns, Teaming Partners may be unwilling to provide a breakdown of their labor and indirect rates to the Prime Offeror. If desired, a separate workbook can be submitted directly to the Government by each Teaming Partner. The Teaming Partner shall accurately complete the “Offeror Information” tab providing their information as well as the information of the Prime Offeror, the “Labor Hours” tab, and the applicable “TP Rate Buildup” tab. In this instance the Prime Offeror is still responsible for accurately distributing the labor hours on the “Labor Hours” tab of their workbook to all parties, as well as obtaining from the Teaming Partner and entering all applicable fully burdened CPFF labor rates into the “Total CPFF Rate” columns on the applicable “TP Rate Buildup” tab(s).” |
Please note that the “Rate Buildup” tabs have been left unprotected; therefore, the prime offeror can adjust columns as necessary to include directly inputting the Teaming Partner(s) fully burdened rate directly into the applicable “Total CPFF Rate” column(s).
R
Section L, Page 9, Paragraph 3.2.3. Subfactor 1: Aircraft Maintenance, Aircraft Weapons Maintenance, 1f
| Please identify the following in order to detail the security protocols taken for transporting “gun systems” |
| a. | Please identify what constitute gun systems (e.g. 7.62 Machine Guns, etc.) |
| b. | Do the gun systems have to be transported off Installation to get to the airfield? |
| a) The M240D Gun and 7.62mm caliber ammunition (in cans), constitute the Gun System in the context of this question. |
b) During normal daily operations; off installation transportation is not applicable. The helicopter flies to the firing range with pre-mounted gun systems. During TDY operations; off installation transportation may be applicable due to temporary duty location parameters.
A
| 18. |
| Air Force Consolidated Basic Contract PWS, Paragraph 3.5.1.2, and Attachment 1B, Kirtland AFB PWS Annex, Appendix K, Paragraph K.3 |
| Paragraph K.3.1 states “Contractor aircrew shall be qualified on the UH-1N, MH-139, HH-60G and HH-60W (dual qualification is allowed) as indicated by successful completion of formal USAF aircrew qualification training course and as required by DCMA INST 8210.1C. In the event that such personnel are unavailable, the contractor may substitute personnel who have the required qualifications in accordance with DCMA INST 8210.1C.” |
| a. | Please confirm that USA, USN, USMC, and or USCG aircrew personnel who have successfully completed their respective branch of service formal aircrew training course(s) are acceptable as long as they possess the required certifications in the respective aircraft as per DCMA INST 8210.1C. |
| b. | The USAF is the only United States Military Service, to date, to acquire the MH-139. As there is no source of USAF or other service aircrews and the topic of MH-139 aircrew training is not addressed in either PWS, please confirm that the Government will provide the required MH-139 training in conjunction with the new equipment training program when the MH-139 is fielded. |
| c. | If the Government is not providing MH-139 New Equipment Training, please provide guidance for capturing the costs of such training in the supporting cost proposal. |
| a. A pilot from the Army/Navy/Marines/Coast Guard would be acceptable to fly UH-1N, MH-139, HH-60G and HH-60W helicopters but only after government provided training in the respective aircraft. |
b. Government will provide MH-139 training in accordance with appendix K, paragraph K.4.1.—“Initial and refresher basic aircraft qualification will be provided by the Government”... Government will add a note to paragraph K.4.1 to ensure the new airframes (MH-139 and HH-60W) are specifically identified.
c. N/A the Government will provide MH-139 training M
Section B, CLIN 0006 and 0007 “Overhead, G&A, and profit will not be paid.”
| Is it the Government’s intent to restrict the application of G&A to contractor Travel and Purchase costs incurred in direct support of this contract? |
| It is the government’s intent to make CLINs 0005-0008 Cost-Reimbursable (CR) Line Items. No profit will be applied to these costs. However in accordance with CAS compliance and the contractor-approved accounting systems, recoupment of indirect costs (such as overhead and G&A) related to execution of these CR CLINs will be allowable charges. |
| A |
| 20. |
| Attachment 4B, Kirtland CBA and Section L, Paragraph 5.0, Volume III – Factor 3: Cost/Price |
| Currently, Kirtland CBA covered employees are being paid using the rates that went into effect on October 1, 2018. Please advise whether our rates for the Base year are to be based on: |
| a. | The current CBA rates that began on 1 October 2018 |
| b. | The next set of salary rates that go into effect 1 October 2019 |
| c. | A blended rate base on the projected period of performance |
| The contractor should use the CBA rate established for each year of performance. After 30 Sep 2021, the rate proposed is at the discretion of the contractor, however the CBA states on page 45 that the CBA (attachment 4B) shall automatically renew itself year after year unless either party is notified in writing. |
| A |
| 21. |
| Attachment 4B, Kirtland CBA and Section L, Paragraph 5.0, Volume III – Factor 3: Cost/Price |
| The last negotiated CBA Salaries go into effect 1 October 2020 and run through 30 September 2021, which only overlaps 2 to 2.5 of the five years of the Kirtland Period of Performance. Please advise how we are to price the last 2.5 to 3 years, plus 6-month extension of the Kirtland requirement, specifically: |
| a. | Use the last CBA provided salaries to price the remaining years of the Task Order, or |
| b. | Use an escalation factor (Preferably Government established to ensure a fair, apples-to-apples, cost proposal evaluation) and apply it to each subsequent option year. |
| The contractor should use the CBA rate established for each year of performance. After 30 Sep 2021, the rate proposed is at the discretion of the contractor, however the CBA states on page 45 that the CBA (attachment 4B) shall automatically renew itself year after year unless either party is notified in writing. |
A
| 22. |
| Attachment 1B Kirtland PWS Annex, Page C-4 |
| The diagram of Kirtland AFB Building 1001, Island B, Second Floor, identifies an office for “Flight Planning”. Is this a contractor or Government Function? If a contractor responsibility, please add to the PWS and provide workload data. |
| Island B “Flight Planning” office is used solely by the contractor. Office may be used to support the FCF Aircrew requirement identified in appendix BA, BB, K and appendix M. |
| A |
| 23. f |
| RFP, Section L, 6.1.2 “The Offeror shall not complete Section B, but refer to Section 6 above….” |
| In this instruction, does the Government mean to reference Section 5 of the Final RFP version of Section L? |
| The reference has been modified to Section 5. |
| M |
| 24. |
| RFP Section L, 4.2, “Early proposal information associated with Volume III” |
| Should the reference to “Volume III” be changed to “Volume II”? |
| The reference has been modified to Volume II. |
| M |
| 25. |
| Appendix BA Workload Data, Page 1-20, Table Titles |
| What does the acronym “FCH” stand for? Could not find it in the Acronyms and Definitions table. |
| “FCH” stands for “Fairchild”. |
| A |
| 26. |
| Attachment 13, Fairchild TEP Matrix, TEP Summary, Company (Cage Code) |
| Is it the Government’s intent that only the Cage Code be entered here, not the Company Name? If not, could this page be unlocked so that columns could be increased to accommodate both name and cage code? |
| The Offeror should provide their company name in the space provided. The offeror is also intended to include their company’s cage code in parentheses. |
| A |
| 27. |
| Attachment 13, Fairchild TEP Matrix, All Tabs, Headers and Footers |
| Would the Government allow the Header and Footer be amended to include the Company Name, Submittal Date, RFP Number, Page Numbers and Proprietary Statement? |
| The Government does not require this additional information be provided in the workbook. Identifying information is requested in the contractor’s proposal, as well as on the “TEP Summary” tab of Attachment 13A. Contractors may include footers if inclined to do so, but it is not necessary. The spreadsheets have been adjusted to allow for a footer (no particular format is required). |
| M |
| 28. |
| General, B&O Tax |
| Washington has a B&O tax, currently at 8.8%. This changes every year. Additionally this tax applies to any Government furnished equipment to include individual tools. How does the Government want Offerors to account for this tax within Attachment 13A? |
| Offerors are expected to account for any tax and fees imposed with their submitted proposals. |
| A |
| 29. |
| Section 1 Contract Clauses, Page 56, Contract FAR Clauses 46.202-4 and 46.311 Higher Level Contract Quality Requirements |
| Contract FAR Clause 46.202-4 and 46.311 Higher Level Contract Quality Requirements: Clause 46.202-4 clause b references specific Higher Level Quality Requirements such as ISO 9001; AS9100; AS9110. Clause 46.311 requires DFAR Clause 52.246-11 be stated with a table of the specified Higher Level Quality Requirement, however the table is empty. Is the Government requiring compliance or certification to a Higher Level Quality Standard? And if so, what Quality Standard? |
| It is the Government’s intent for the contractor to tell the Government what higher quality standard they intend to use. |
| A |
Section 2.4., Page 7, 2.4. Electronic Offers The Offeror shall submit ALL volumes in electronic format. The electronic copies of the proposal shall be submitted in a format searchable by Microsoft (MS) Word 2007 or 2010; MS Excel 2007 or 2010; MS Project 2007 or 2010; MS Power Point 2007 or 2010; and Adobe Acrobat (PDF).
QUESTION: Will the Government confirm MS 2016 may to be used since it is compatible with 2007 and 2010?
| The verbiage has been modified to include MS Word 2016. |
| M |
2.2., Page 5,8, Table 2.2.
Proposal Organization does not agree with Section 3.2.2. Volume Organization on page 8-9.
QUESTION: Please advise whether we place the cross reference matrix at the end of the volume or as the 6th item in the front matter.
2.2., Page 5,8, Table 2.2.
Proposal Organization does not agree with Section 3.2.2. Volume Organization on page 8-9.
QUESTION: Please advise whether we place the teaming list as the 2nd item in the front matter or the 10th item toward the end of the volume.
| Table 2.2. has been modified to place the teaming list toward the end of the volume. |
| M |
2.2., Table 2.2., Page 4, Volume II – Past Performance
| Would the Government allow a 2-page introduction to the Past Performance volume? |
| The table has been modified to allow a 3-page introduction to the Past Performance volume. |
| M |
| 34. |
| Section L, 2.3., Page 6 |
| These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size or be less than size 8 font. |
QUESTION: Would the Govt. please confirm that 11x17 foldouts count as one page?
| An 11 x 17 foldout counts as 1 page. |
| A |
| 35. |
| Section L, Page 7, 2.4. Electronic Offers |
| Is there a file size limit for the emailed documents? |
| The maximum file size limit for the Exchange Server is 20 megabytes. Contractors should take this into account when submitting their proposal. Multiple email submittals are allowed but the entire proposal must arrive prior to the solicitation cutoff time. |
| A |
| 36. |
| Small Business Set Aside Section M, Page 5, Subfactor 1: Aircraft Maintenance, Manpower Calculations |
| The evaluation for 1i) states “…IAW the Kirtland AFB PWS Annex (Attachment 1B)…”. Should this be Fairchild instead of Kirtland? |
| Section M, Page 5, Subfactor 1 has been modified to reflect Fairchild AFB PWS Annex. |
A
| 37. |
| Attachment 13B, Kirtland TEP Matrix, Tabs TEP Summary, Post-Award, Mobilization, Base Year and Extension |
| These tabs all have an area at the bottom to add a footer directly on the tab. Could the footer be added utilizing the header/footer feature of Excel instead? |
Please clarify if the footer should have the following information: Company Name, Proprietary Statement, Page Number, RFP Number, and Submittal Date.
| The Government does not require this additional information be provided in the workbook. Prime offeror identifying information is requested in the contractor’s proposal, as well as on the “TEP Summary” tab of the “Kirtland TEP Matrix” attachment. Contractors may include footers if inclined to do so, but it is not necessary. The spreadsheets have been adjusted to allow for a footer (no particular format is required) |
| M |
| 38. |
| Attachment 13B, Kirtland TEP Matrix, Tabs Option 1,2,3, and 4 |
| These tabs do not have an area at the bottom to add a footer directly on the tab. Could the footer be added utilizing the header/footer feature of Excel? |
Please clarify if the footer should have the following information: Company Name, Proprietary Statement, Page Number, RFP Number, and Submittal Date.
| The Government does not require this additional information be provided in the workbook. Prime offeror identifying information is requested in the contractor’s proposal, as well as on the “TEP Summary” tab of the “Kirtland TEP Matrix” attachment. Contractors may include footers if inclined to do so, but it is not necessary. The spreadsheets have been adjusted to allow for a footer (no particular format is required) |
| M |
| 39. |
| Attachment 13C, Kirtland CPFF Rate Tables, All tabs |
| Could a footer be added utilizing the header/footer feature of Excel? |
Please clarify if the footer should have the following information: Company Name, Proprietary Statement, Page Number, RFP Number, and Submittal Date.
Could formatting be revised to allow printing in landscape and 11x17 pages?
| The Government does not require this additional information be provided in the workbook. Prime offeror identifying information is requested in the contractor’s proposal, as well as on the “TEP Summary” tab of the “Kirtland TEP Matrix” attachment. The “Kirtland CPFF Rate Tables” workbook tabs have been adjusted to landscape orientation. Contractors may include footers if inclined to do so, but it is not necessary. The spreadsheets have been adjusted to allow for a footer (no particular format is required). The format was revised to allow printing in landscape on 8 ½ by 11 paper. |
| M |
| 40. |
| Attachment 13C, Kirtland CPFF Rate Tables, All tabs |
| Would the Government allow Offerors to remove any unused TP tabs/ or rows referencing unused TPs? |
| Although unused tabs may be hidden, the offeror should not delete unused tabs or rows in order to retain the integrity of the workbook and incorporated formulas. |
| R |
| 41. |
| Attachment 13C, Kirtland CPFF Rate Tables, All tabs |
| This tab is locked for formatting, if the Grand Total in a column goes beyond the width allotted the total shows as ###########. Will the Government revise this tab to allow formatting changes? |
| The “Kirtland CPFF Rate Tables” “CPFF Rate Table” tab columns have been widened. |
A
| 42. |
| Attachment 2B – Kirtland Manpower Matrix |
| The matrix has seven distinct areas for staffing, Mobilization, FY21, FY22, FY23, FY24, FY25, FY26. If the POP start is 10/01/19, which begins FY2020 shouldn’t there be six areas: Mobilization, FY20 (Base), FY22 (Option 1), FY23 (Option 2), FY24 (Option 3) and FY25 (Option 4)? |
| Kirtland period of performance shall not begin until 10/1/20, which is FY21, the base year. Government intends for mobilization to occur 1 Sep 2020 followed by Base Year (FY21), FY22 (Option 1), FY23 (Option 2), FY24 (Option 3) and FY25 (Option 4). |
In addition, the Government has updated attachment 2B (Kirtland Manpower Matrix) removing the FY26 column.
M
| 43. |
| Attachment 2B – Kirtland Manpower Matrix |
| Cell A1 refers to UH-IN and HH-60G Maintenance Support (CLIN X002 and X003), E-Tool Support (CLIN X010) and CV-22 FCF Support (CLIN X015). |
Shouldn’t this instead be CLINs X001 – UH-1N Aircraft Maintenance, X002 – HH-60 Aircraft Maintenance, X009 – E-Tools Maintenance, X012 – UH-IN Aircrew Services/FCF, X013 – HH-60 Aircrew Services/FCF, and X014 – CV-22 Aircrew Services/FCF?
If so, please provide revised matrix with cells, A1, and the breakout for Direct and Indirect corrected. If not, please explain why the matrix is for CLINs that do not match the FFP portion of the bid.
Government has updated attachment 2B (Kirtland Manpower Matrix) which corrects the CLIN numbers.
M
| 44. |
| General, Gross Receipts Tax |
| New Mexico has a gross receipts tax, currently at 6.4375%. This changes every January and July. This tax has increased 0.3750% since January 2015. How does the Government want Offerors to account for this tax within Attachments 13B and 13C? |
| Offerors are expected to account for any tax and fees imposed with their submitted proposals. |
| A |
| 45. |
| Section 1, Page 56, Contract FAR Clause 46.202-4 and 46.311 Higher Level Contract Quality Requirements |
| Contract FAR Clause 46.202-4 and 46.311 Higher Level Contract Quality Requirements: Clause 46.202-4 clause b references specific Higher Level Quality Requirements such as ISO 9001; AS9100; AS9110. Clause 46.311 requires DFAR Clause 52.246-11 be stated with a table of the specified Higher Level Quality Requirement, however the table is empty. Is the Government requiring compliance or certification to a Higher Level Quality Standard? And if so, what Quality Standard? |
| It is the Government’s intent for the contractor to tell the Government what higher quality standard they intend to use. |
| A |
2.3.b.
Page Size and Format – the Govt deleted “Foldout pages shall fold entirely within the volume and count as a single page.”
QUESTION: Would the Govt. please confirm that 11x17 foldouts count as one page?
| An 11 x 17 foldout counts as 1 page. |
| A |
| 47. |
| Section L, 2.3.b., Page 8, 2.4 Electronic Offers |
| Is there a file size limit for the emailed documents? |
| SEE RESPONSE #35. |
| A |
| 48. |
| Section L, 1.0 Program Structure and Objective (b) and (c) |
| Both sections refer to the Small Business set aside pool. Should this be part of the F&O pool instructions? |
| Yes, both Instructions to Offerors (ITO) refer to the Small Business set aside pool because Small Businesses have the option to propose to both requirements. |
| A |
| 49. |
| Section L, 2.2, Table 2.2, Volume II - Past Performance |
| Would the Government allow a 2-page introduction to the Past Performance volume? |
| The Government has increased the Past performance Introduction to 3 pages. |
| M |
| 50. |
| Section L, 2.2.2, Table 2.2 Proposal Organization, III |
| This section does not include the Kirtland CPFF Rate Table workbook as being required. It is in conflict with the requirements in Section 5.1. Which is correct? |
| The table has been modified to include the CPFF Rate table. |
| M |
| 51. |
| Section L, 2.2.2. Additional Notes |
| Additional Notes say the DCMA Master Subcontracting plan must be in accordance with Paragraph 3.2.7 (a), and Small Business Participation Plan must be in accordance with See Paragraph 3.2.7 (b). |
But 3.2.7 (a) is about the Small Business Participation Plan, and Paragraph 3.2.7 (b) is about the Subcontracting Plan.
QUESTION: Please confirm that the Master Subcontracting plan must be in accordance with Paragraph 3.2.7 (b), and the Subcontracting Plan must be in accordance with Paragraph 3.2.7 (a).
| All subcontracting plans should be in accordance with para. 3.2.7 (b) Subcontracting Plan (OTSB) and all SB Participation Plans should be IAW para 3.2.7 (a) SB Participation Plan. |
| M |
| 52. |
| Section L, 2.2.2 Additional Notes |
| Requirement to submit a Subcontracting plan. |
QUESTION: Please confirm that these additional notes do not require all firms without a DCMA approved Master subcontracting plan to submit an individual subcontracting plan. Offeror suggests that first two additional notes should be re-written as:
If an Offeror is required to submit a subcontracting plan and currently has a DCMA approved Master subcontracting plan, (must be IAW Paragraph 3.2.7 (b) below) then the Offeror can submit this approved plan and will not be subject to any page limitations for the subcontracting plan.
If an Offeror is required to submit a subcontracting plan but does not have a DCMA approved Master subcontracting plan, then the Offeror must submit an individual subcontracting plan (See Paragraph 3.2.7 (b)) and is subject to a page limit of 20 pages.
IAW FAR 52.219-9, all offerors are to submit individual subcontracting plans. Those firms with a Master Subcontracting Plan can incorporate it into the individual subcontracting plan as long as it has been approved.
Limit is 20 pages.
A
6.1.6. Representation, Certifications, and other Statements of Offers
| Offeror is required to fill out an online provision FAR 52.204-8 “Annual Representations and Certifications (JAN 2018)” Would the Government allow the use of the current version of OCT 2018? |
| The verbiage has been modified to the current version of Oct 2018. |
| M |
52.228-1 Bid Guarantee 1996-09
| Is a bid bond required? |
| This clause has been removed from the solicitation. |
| M |
| 55. |
| CBA |
| Will the Government please provide CBA Labor Category descriptions for all positions? |
| CBA does not have CBA Labor Category descriptions. |
| R |
| 56. |
| Attachment 2B – Kirtland Manpower Matrix |
| For the Extension period, does the Government want to see the FTEs exactly as they are shown in OP4? Or does the Government want Offerors to reduce the FTEs to accommodate the reduced work period of 6 months? |
| Unless the contractor is notified of any PWS requirements changes during the extension period, the Government should expect to see the same level of FTEs as shown in OP4. |
| A |
| 57. |
| Attachment 6, (a)(1) |
| “Large business ABC wins a prime contract in the F&O competition pool and has teamed/subcontracted with small business XYZ. These same two companies are allowed to team/subcontract in the small business competition pool. Should small business XYZ win a prime contract in the small business competition pool, it is allowed to team/subcontract with large business ABC. At this point, these two companies can no longer be on any other cross-teams.” |
QUESTION: The language of (a) (1), (d) (1) and (2), and the use of the term “two team limit” allude to prime positions only. Is a company allowed to subcontract to multiple offerors in both pools, provided they are not a prime in either pool?
| In accordance with Attachment 6 “Companies within ROTARY WING MAINTENANCE CONTRACT CONSOLIDATION are allowed to be on a maximum of 2 cross-teams.” |
| A |
| 58. |
| Attachment 6, (b)(3) |
| “Joint-ventures (JV): will be allowed under this acquisition, FAR 4.102(d) applies. To enter into a joint-venture arrangement agreement, the Offeror must provide a joint-venture arrangement agreement signed by all members. This joint-venture arrangement agreement must state each member of the venture will conduct business under one composite not-to-exceed (NTE) rate for each job classification. Each joint-venture arrangement agreement must also state all members will operate under one billable hourly rate at the task order level. Joint-venture members will not have their own composite NTE rates, nor separate billable hourly rates at the task order level.” |
QUESTION: The language of (a) (1) and (d) (1) and (2), does not restrict JV member companies from also bidding as a prime. A JV is a stand-alone entity with separate CAGEC. Is a company allowed to bid as a prime and as part of a JV in the restricted pool?
| 59. |
| Small Business Set-Aside Pool Section L, para 3.2.2. |
| Section L, para 3.2.2 says “The Technical Volume shall be organized according to the following general outline: |
(1) Table of Contents (Not Included in the 50 page limit)
(2) List of Table and Figures
(3) Glossary (Not Included in the 50 page limit)
(4) Subfactor One – Aircraft Maintenance
(5) Subfactor Two – Aircrew Services
(6) Subfactor Three – Program Management
(7) Subfactor Four – Phase-in/Mobilization
(8) Proposed Teaming/Subcontract Lists--Attachment 6 (Not Included in the 50 page limit)
(9) Cross Reference Matrix--Attachment 12 (Not Included in the 50 page limit)”
QUESTION: The guidance at Section L, Table 2.2 and Section L, para 3.2.2 do not match. Table 2.2 does not include items #8 and #9 from para 3.2.2. Will the Government confirm the structure of Volume I, Technical should comply with para 3.2.2?
| The table and para 3.2.2. has been modified to include all items and their structure. |
| M |
| 60. |
| Attachment 11, Client Authorization Letter |
| Attachment 11, Client Authorization Letter says “In an effort to assist the Government’s Past Performance Evaluation Team (PPET) in assessing your past performance on recent and relevant contracts, we recommend that the following letter be sent to your points of contact for those efforts that you identify in your Past Performance Volume”. Section L, para 4.1.c says “For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter (Attachment 11) authorizing release to the Government of requested information on the Offeror’s performance.” |
QUESTION: Will the Government clarify whether the use of Attachment 11 is required or recommended?
| The verbiage on Attachment 11 has been modified as a requirement to be sent to the offerors’ points of contact. |
| M |
| 61. |
| Section L, para 4.3.1. |
| Section L, para 4.1.c says “For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter (Attachment 11) authorizing release to the Government of requested information on the Offeror’s performance.” |
QUESTION: Will the Government clarify is Attachment 11 is to be included or not with an offeror’s proposal?
| Attachment 11 shall be sent to the offerors’ points of contact for those efforts that are identified in the Past Performance Volume. It is not required to be included in the Offeror’s Proposal. |
| A |
| 62. |
| Section L, para 4.0 |
| There is no Volume Organization paragraph as there is with the other volumes. |
QUESTION: Will the Government provide a Volume Organization paragraph as it did with the other three volumes to provide clarity on content?
| The Volume Organization is listed in Section 5.1. |
| R |
| 63. |
| Section L, para 4.3.1. |
| Section L, para 4.3.1 says “A complete contract consists of the tabs “business relationship” and “past performance”.” |
QUESTION: There is no corresponding reference to what this line means and no other mention of the words “business relationship” within Section L. Will the Government provide clarity on what this sentence means or which tabs are referenced?
| The sentence has been deleted. |
| M |
| 64. |
| PWS, para 5.20.1.4, page 130 |
| “Perform all duties and tasks required by the collateral tasks/additional duties listed in Appendix E”. Appendix E references the PWS requirement for each collateral duty and then provides a doctrinal reference for the conduct of the work (i.e. Vehicle Control Officer, referenced at AFI 24-201). There is no reference in most cases to inspection items, deliverables and standards for the collateral duties. |
QUESTION: Will the Government be providing inspection items, deliverables and standards for the collateral duties?
| For the Kirtland and Fairchild task orders, deliverables, if required, would be identified in the CDRL list. Inspections and standards, if required, would be identified in the references provided with the associated collateral tasks/additional duties listed in Appendix E. |
| A |
| 65. |
| PWS, para 2.7, page 17 |
| “Unless expressly stated elsewhere as Government furnished the contractor shall provide all vehicles, administrative supplies, office equipment such as copiers, facsimile machines, shredders, personnel protection equipment, tools, materials, equipment, medical physicals and testing, personal communication media, and employee personal exposure monitoring.” There is no corresponding appendix or attachment indicating what non-GFR provided items might be necessary. |
QUESTION: Will the Government provide an equipment and vehicle listing for CAP on the incumbent contract? When transferred to the Government at the end of the incumbent contract, will it be provided GFP or sold?
The Government will provide an equipment listing for Government Furnished Equipment (GFE) only. The Government does not intend to request transfer of Contractor Acquired Property (CAP) Equipment and vehicles to the Government from the incumbent contract.
R
| 66. |
| Air Force Consolidated Basic Contract PWS Table of Contents |
| Multiple errors with page numbering. Listing page numbers in excess of 333 for a document with 40 pages. |
| The numbering mismatch occurred due to MS Word/PDF conversion. This will be reformatted into a Locked MS Word document. |
| A |
| 67. |
| Air Force Consolidated Basic Contract PWS Table of Contents |
| The Table of Contents does not list paragraph 7.1, Aircrew Flight Equipment Program Management. |
| Added 7.1 to table of contents |
| A |
| 68. |
| 252.215-7009 Proposal Adequacy Checklist 2014-01 |
| “The offeror shall complete the following checklist, providing location of requested information, or an explanation of why the requested information is not provided. In preparation of the offerors checklist, offerors may elect to have their prospective subcontractors use the same or similar checklist as appropriate.” |
QUESTION: The checklist appears to be a table that has lost the formatting. Will the USAF consider suppling it as an attachment? Where shall the checklist be included in the proposal response? Please confirm that the checklist will be excluded from the page count.
| The checklist from DFARS 252.215-7009 Proposal Adequacy Checklist 2014-01 has replaced the DCAA checklist. The checklist is considered part of the “Contract Documentation” section of the proposal, and the page limit for Contract Documentation is unlimited. The checklist shall be included after “Exceptions to Solicitation Requirements” in Volume IV. |
| M |
| 69. |
| Instructions to Offeror Full and Open Pool Section L, 2.3. Page Size and Format (b) |
| “Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size or be less than size 8 font.” |
QUESTION: Please confirm that 11x17 displays will count as one page.
| An 11 x 17 foldout counts as 1 page. |
| A |
| 70. |
| Kirtland AFB PWS (Attachment 1B) 5.2.11 & 5.2.11.1. |
| 5.2.11 Security Clearance Requirements |
All employees shall have a minimum of a secret or interim clearance while the investigation and adjudication actions are being processed. Personnel will be allowed on the work site (no access to classified materials) without a final or interim clearance as long as validation of the Electronic Questionnaires for Investigation Processing (E-QIP) has been submitted and the investigation opened. Individual Security clearances are accomplished by the contractor Facility Security Officer (FSO) through the Office of Personnel Management (OPM).
5.2.11.1. All contractor employees must have a minimum of Advance Fingerprints and a T1 investigation IAW with DoD 5200.02_AFMAN 16-1405, Air Force Personnel Security Program.
QUESTION: PWS paragraph 5.2.11 requires all persons to have an interim secret or better. In the subsequent paragraph, 5.2.11.1 the requirement states personnel must have a T1 background (NACI).
Please clarify whether contractor personnel shall possess a NACI or SECRET clearance.
| Government updated Kirtland PWS to add paragraph 5.2.11.0 and modified paragraph 5.2.11.1. Not all contractor employees require a secret clearance however all contractor employees must have at least a minimum T1 investigation. See Kirtland PWS table 5.2.13.3 for a list of contractor employees that require a secret clearance. |
| M |
| 71. |
| Kirtland AFB PWS (Attachment 1B) 5.2.1. |
| “DD Form 254: Overarching security requirements and Contractor access to classified information shall be as specified in the basic DD Form 254. All Contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum clearance level in accordance with the annex for each operating location.” |
QUESTION: The DD254 does not appear to be included with the FINAL RFP release. We request provide the DD Form 254.
| DD Form 254 for Kirtland will be provided in Amendment 2. |
| M |
| 72. |
| Cross Reference Matrix |
| PWS Paragraph column contains references to PWS sections 4.2.1, 4.2.2, 4.6 that do not exist. |
QUESTION: Please provide the correct references for the CRM.
| Government has updated Cross Reference Matrix for Subfactor 4 and Subfactor 5 to replace Kirtland PWS sections 4.2.1, 4.2.2, and 4.6 with PWS sections 5.12.3.1, 5.12.3.2, and 2.13.2. |
| M |
| 73. |
| Instructions to Offerors, Para. 3.2.3 Subfactor 1 Aircraft Maintenance, Organizational Structure; Solicitation FA680019RA002, Section F-Deliveries or Performance from 1 Oct 2019 to 30 Sep 2020. |
| Flying Hour Projections for the Base Year, from 1 Oct 2019 to 30 Sep 2020 (FY20) were not provided in the Kirtland AFB PWS (Attachment 1B) Appendix B, Paragraph B.1.1, Table B.1.1.1 & B.1.1.2. |
QUESTION: Will the Government provide Flying Hour Projections for the Base Year? Aircraft Utilization Rate (UTE) and Assignment Data for the Base Year, from 1 Oct 2019 to 30 Sep 2020 (FY20) were not provided in the Kirtland AFB PWS (Attachment 1B) Appendix B, Paragraph B.3, Table B.3.1. Will the Government provide Aircraft Utilization and Assignment Data for the Base Year? Depot FCF support workload in Kirtland AFB PWS (Attachment 1B) Appendix K, Table K.1 does not include data for the Base Year from 1 Oct 2019 to 30 Sep 2020 (FY20). Will the Government Provide Depot FCF Support workload data for the Base Year?
| Kirtland period of performance will not begin until 10/1/20 which is FY21, the base year. Flying Hour Projections for the Base Year, FY21, and the 4 Option years have been provided in PWS Appendix B. |
| R |
| 74. |
| Kirtland AFB PWS (Attachment 1B) Appendix B, Paragraph B.1. Workload Estimates |
| Kirtland AFB PWS (Attachment 1B), Paragraph B.8 Off Station Support – Aircraft Recovery Data, Table B.8.1 appears to be truncated (only three (3) entries for year 2018). Can the Government clarify if this data is complete? |
QUESTION: Will the Government provide updated 7501 data for 2018? And for the 1st quarter FY2019?
Kirtland AFB PWS, (Attachment 1B) Appendix B, has been updated to add 4 more events for 2018 for a total of 7 events.
Government updated FY18 7501 data and added 1st quarter FY19 data for Kirtland (Attachment 1B) and Fairchild (Attachment 1A) M
| 75. |
| Kirtland AFB PWS (Attachment 1B) Appendix B, Paragraph B.1. Workload Estimates |
| Can the Government clarify if the SGEM data provided in appendix BE has been included in the 7501 data provided in Appendix BD as required by Paragraph BE.2.1, or is the data in Appendix BD exclusive of the SGEM data? |
| Government workload is identified in Kirtland Appendix B, BA, BB, and BC. The SGEM data has been captured in the maintenance man-hour per flying hour data referenced in Appendix B. |
| A |
| 76. |
| Kirtland AFB PWS (Attachment 1B) and Air Force Consolidated Basic Contract PWS |
| There are several references to a Pre-performance Conference, with several deliverables due at that time. |
QUESTION: To facilitate a complete mobilization schedule, please provide when the Pre-performance Conference expected to take place?
| 77. |
| Section L – 52.216-1 Type of Contract |
| This specifies a Firm Fixed Price contract, however there are provisions for cost reimbursable type CLINs in Schedule B. |
QUESTION: Will the government clarify this discrepancy and provide updated documents as applicable?
| The contract is primarily Firm Fixed Price, but any contract type is possible during the 10 years of contract performance depending on the best way to fulfill future requirements. In the case of CLIN 0003 and CLIN 0015, these line items are best suited to an incentive structure to help control cost on support for the new MH-139 weapon system as it is delivered to Kirtland. |
| A |
| 78. |
| Attachment 13B Kirtland TEP Matrix.xlsx |
| Instructions, Option 1, Option 2, Option 3, and Option 4 Tabs references to Attachment 13B for the CPFF costs that need to be manually added. |
QUESTION: Should the reference be to Attachment 13C instead?
| Correct. Attachment numbers 13B and 13C were erroneously switched in the RFP. Attachments 13B and 13C have been adjusted in the amendment to correspond with the attachment instructions. The “Kirtland CPFF Rate Tables” attachment is now designated as Attachment 13B, and the “Kirtland TEP Matrix” attachment is now designated as Attachment 13C. |
| A |
| 79. |
| Attachment 13C Kirtland CPFF Rate Tables.xlsx |
| Instructions tab, references to Attachment 13C as the file to manually add the CPFF costs. |
QUESTION: Should the reference be to Attachment 13B instead?
| Correct. Attachment numbers 13B and 13C were erroneously switched in the RFP. Attachments 13B and 13C have been adjusted in the amendment to correspond with the attachment instructions. The “Kirtland CPFF Rate Tables” attachment is now designated as Attachment 13B, and the “Kirtland TEP Matrix” attachment is now designated as Attachment 13C. |
| A |
| 80. |
| RFP Section J Attachments |
| Items 1-4 refer to attachments 1A, 2A, 3A, and 4A specific to Fairchild. The attachments posted seem to be 1B, 2B, 3, and 4B specific to Kirtland. |
QUESTION: The attachment list does not appear to match the attachments provided. Will the government please clarify the correct attachments?
| There are 2 sets of Attachments: 1A, 2A, etc. will be specific to Fairchild, and 1B, 2B, etc. will be specific to Kirtland. |
| A |
| 81. |
| The Schedule B |
| CLINs for mobilization and Post Award Orientation are listed as CLINs X018 and X019. In Attachment 13B these items are listed as CLIN X017 for mobilization and X018 for Post Award Orientation Conference. |
QUESTION: Should the basic CLIN structure between the Schedule B and the Attachment 13B match?
| The CLIN numbers have been modified to match. |
| M |
| 82. |
| Instructions To Offerors Full Open Pool Section L |
| The references to Attachments 13B and 13C under section 5 appear to be reversed. |
QUESTION: Will the government confirm that the references are reversed and should refer to Attachment 13B for the TEP Matrix and Attachment 13C for the CPFF Rate Tables?
| Correct. Attachment numbers 13B and 13C were erroneously switched in the RFP. Attachments 13B and 13C have been adjusted in the amendment to correspond with the attachment instructions. The “Kirtland CPFF Rate Tables” attachment is now designated as Attachment 13B, and the “Kirtland TEP Matrix” attachment is now designated as Attachment 13C. |
| A |
| 83. |
| Section L.4.3.1 Instructions Regarding Relevant Contracts, page 15 |
| Request each Offeror submit up to three (3) complete contracts for the Prime Contractor and up to three (3) complete contracts for each significant subcontractor/teaming partner. A complete contract consists of the tabs “business relationship” and “past performance” |
QUESTION: Please provide instructions on what the business relationship tab includes. Is this included in the 5 page limit?
| The sentence has been deleted. |
| M |
Kirtland PWS, par. 2.13.1, page. 26
Section L, paragraph 3.2.7 Subfactor 5: Small Business Participation (IAW PWS 2.13), page 13
Section M, Subfactor 5, page 11 Request the USAF provide clarification on the small business requirement. The Kirtland PWS (referenced by Sec M) indicates the requirement is “Total Subcontract Amount.” The Sec L references Total contract value. Please confirm the USAF intended to use the term “total subcontract value” in sec L consistent with the PWS and Sec M.
The Kirtland PWS states: “The Government has set a minimum overall small business subcontracting goal (first-tier) of 33% for Small Business… of the total subcontracted amount of all task orders awarded under this contract.”
Section L subfactor 5 states:
The offeror shall describe their Small Business participation process on Rotary Wing Maintenance Contract Consolidation Task Order Requirements …to address the goals within PWS para 2.13.”
Subparagraph a.5b “Identify the SBCs (prime offerors and small business subcontractors) proposed quantitative participation in terms of the value of the total acquisition (total contract value) …”
Section M Small Business…
This is the start of the file's text. The full file is on GovTribe.
